Administration & Secretarial

Employment:

Full Time

An exciting opportunity to gain some valuable experience with an expanding British company as an Assistant based in Tecom offices in Dubai.• Applicants must have strong English and good computer skills• Good basic admin skills – the rest will be trained with youThis is UNPAID work experience for 3 months. Can be extended to 6 months at the end.

• Computer skills in English• Basic admin skills such as spreadsheet ownershipPositive and happy person who would love to gain some great internship experience! :)Immediate interview available.We would love to hear from you.

British Company with an expanding office in Dubai. More

Employment:

Full Time

We are looking for an established business support administrative professional with proven experience in supporting a small senior team in a professional services environment. Our client is a global organisation and the Junior EA will be joining the IT and technical services division. The company has a fantastic reputation for support and development of its people and is a global market leader in their field of expertise. Therefore, it expected that the successful candidate will be highly professional and motivated to anticipate the needs of the team at all times. You will be responsible for a team of in2-3 individuals in a fast paced and constantly changing environment. There is complex diary and travel arrangements to organise, departmental liaison, document support, compilation of PowerPoint presentations for clients and excel reports to manage on a daily basis. You will also field calls and make timely decision (within your realms of responsibility) to ensure effective decisions are made to maximise the team’s schedules.

This is a diverse Junior EA role and therefore candidates whom are flexible and adaptable will best suit this vacancy. You should have at least 2-3 years in a similar business support function and strong skills in MS Office including PowerPoint and Excel, diary management and communication across all levels of seniority. Ideally educated to degree level you will posses a calm, professional manner and the ability to work pro-actively, with minimal supervision. This role is an excellent opportunity to not only join a global organisation, but to also begin to develop your career further into a more Senior EA position over time.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Job Responsibilities:1) Handle all kinds of routine administration processes like office management and maintenance; Support other departments whenever related issues are faced; Co-ordinate with Head Office and regional team.2)Manage the office renovation projects, handle the procurement of office furniture and supplies, and collaborate with internal teams on security and FA&FF related projects.3) Manage large-scale marketing or procurement projects, negotiate contracts with vendors, perform budgeting and timeline control, and supervise the overall progress.4) Design and produce posters, brochures, handouts, promotional videos, marketing gifts, etc., create marketing contents, and manage social media accounts.5) Prepare organizational publications such as employee newsletters, anniversary booklets, memorial albums, etc. for internal and external audiences.6) Draft speech for senior management on various occasions.7) Maintain good relationships with media partners, arrange interviews, and manage advertising placement through different channels.8) Establish and maintain relationships with stakeholders including authorities, clients, NGOs, etc.9) Assist with maintaining web contents from time to time.10) Draft reports and minutes of seminars and meetings.11) Take care of all the arrangements like hotel booking, transportation arrangement, restaurant booking, itinerary planning etc for guests.Any other responsibility assigned by the bank or person in charge of the department from time to time on the basis of requirement.

Qualifications:Minimum Bachelor’s Degree majored in Translation , Arts, literature, management, journalism , finance, economics, or related field.Strong written and verbal communication skills in English and Chinese, knowledge in Arabic is a plus.Strong organizational skills that reflect ability to perform and priority multiple tasks seamlessly with excellent attention to details.Strong interpersonal skills and the ability to build relationships and cope with pressure.Highly resourceful team-player.

Industrial and Commercial Bank of China Ltd. (ICBC) is China’s largest bank and the largest bank in the world. It is one of China’s “Big Four” state-owned commercial banks (the other three being the Bank of China, Agricultural Bank of China, and China Construction Bank). It is the largest bank in the world in terms of market value, the world’s largest bank by deposits, and the world’s most profitable bank.

In October 2008, the opening of Industrial and Commercial Bank of China (Middle East) Limited ( regulated by the Dubai Financial Services Authority) allows ICBC to become the pioneer among the Chinese financial institutions for the Middle East market. With strong support from its Head Office located in Beijing, ICBC Middle East support the financial needs of the UAE and the Middle East area, provide a comprehensive international trade,overseas financing against domestic support, project finance, clearing and settlement, and a series of financial services, become a link of economic and trade exchanges between China and Middle region. More

Employment:

Full Time

The UAE’s award-winning Business Setup Consultancy, Creative Zone has now extended its advisory solutions to Qatar by providing an end-to-end solution, right from setting up a business to help growing and sustaining them within the region.Due to this exciting growth we are looking for an experienced Manager of Government Relations to join our new Public Relations Operations team in Qatar.Your responsibilities will include:- Collecting and giving regular updates on all work related Registration, License department and immigration standards from the government offices to keep the Operations Department well informed for any changes in procedures and rules.- Submitting and gathering all information related immigration to guarantee that the visas are handled and processed on time.- Making sure all businesses and trade Licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.- Accurately preparing and processing required legal documents like rent contract attestation in government agencies.- When the need arises, represent the company at different offices like but not limited to Airport, Embassies, Police Station, – – Ministries/Municipalities and other government Departments.- Acquiring visas from different Embassies in Qatar for staff members for business related travels.- Diligently verify, gather and research relevant information and procedures related to business activities that the clients wish to undertake under their trade licenses.- Accurately preparing and obtaining the necessary approvals from the government and semi-government authorities related to the activities that the clients wish to undertake under their trade licenses, and in relation to obtaining their trade licenses for their company.- Facilitating legal attestation from the Government Authorities.- Providing regular updates regarding standard operating procedures, rules and regulations and any other new information that can impact company operations.- Submitting and gathering all the documents required for new work and business visas, including residency permits and other visas, and guarantees that these are handled and processed on time.- Diligently following up official approvals and permits, to prevent unnecessary violations.- Accurately preparing and processing required legal documents like rent contract attestation in government agencies.Creative Zone is one of UAE’s largest and most trusted business setup advisory firms. Creative Zone’s registration professionals have helped over 44,000 aspiring entrepreneurs and SMEs grow their businesses in the UAE since its inception in 2010. Creative Zone was created with a simple yet revolutionary model for the UAE marketplace; to serve as a one-stop shop, from company registration with flexible payment plans, to offering value added services to help SMEs sustain and grow their businesses.

Salary:
AED
15,000 to 17,000
per month inclusive of fixed allowances.

To join our team you will have:- Bachelor’s degree in a relevant discipline- Previous experience in managing government relations in Qatar.- Prior experience preparing and processing legal documents- Previous experience facilitating legal attestation from Government Authorities- Expert knowledge of all legal aspects of immigration, business and visa set up- Native Arabic speaking and fluent English- Excellent spoken English and well-developed Communication Skills- A self-starter with strong negotiating skills- Currently based in Qatar and available to start ASAP.

Welcome to CREATIVE ZONE!

We are a team of company registration professionals who are passionate about bringing the dreams of aspiring entrepreneurs and SME’s to life.

We believe in providing you not only with your company’s documentation, but also equipping you with the necessary tools to promote, develop and grow your business.

We are a business setup company with a difference – our work doesn’t end with the issuance of your trade license & residency visa – it starts there! More

Employment:

Full Time

The Program Coordinator will join the team in the Eastern Europe, Middle East and Africa (EEMA) region. As a Program Coordinator, you will report to the Delivery Manager and be responsible for day-to-day operational, administrative, reporting and logistical aspects of program delivery with the goal of ensuring a superior participant experience and timely delivery of activities.Client DetailsGlobal Management Consultancy.Description* Manage multiple touchpoints in the participants’ journeys including managing applications, verification of information, preparing lists for enrolment/unenrolment from the learning platform, event signs ups and progress tracking.* Manage outbound and inbound participant communications, including drafting and sending weekly communication and responding to queries within 48 hours.* Design, plan and schedule learning events including webinars, workshops and networking events. * Prepare run sheets, presentations, talking points and help ensure seamless execution of the agenda in collaboration with team members and program faculty members.* Coordinate and follow up with the tech/product team responsible online learning platform to define requirements, draft content as needed and execute updates.* Collect, manage and analyse program and participants’ data, synthesize findings and prepare reports with key insights.* Design and implement participant and faculty feedback surveys, analyse data and synthesize findings.* Document lessons learned, identify and suggest potential improvements and innovations to the participant journey; suggest such improvements and drive projects to execute prioritized initiatives.Job Offer6 month fixed term contract with the view to extend and convert in to a permanent role.

* 4+ years of experience in a learning administration, coordination, or execution role, ideally in the context of a medium to large scale educational or training institution offering online and virtual programs.* Holder of a Bachelor’s or Masters in a related field.* Strong customer service orientation and mindset.* Ability to work with and manipulate large datasets for smooth operations and data analysis.* Proven project management skills, attention to detail and ability to proactively assess project status and highlight issues.* Pro-active doer with excellent ownership skills and high level of drive and initiative and a true self-starter.* Experience using excel, PowerPoint and other Microsoft Office tools. * Comfort learning and using digital tools for project management and communication.* Excellent oral and written communications skills, in English.* A team-builder and collaborator. Evidence of an outstanding ability to build strong, durable networks.

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Are you a born Organizer? This is a unique opportunity to provide senior Executive support to the UHNW Leadership team of this global private investment group. The group have a diversified portfolio with offices around the world, hence the Principals travel extensively. You will need to be comfortable supporting them remotely from the luxury DIFC office, where you may be alone on occasions. The role is very busy, and you will have to be self-motivated and above all, extremely well organized to manage the extensive diary and travel arrangements of the Principals and be intuitive in synchronizing travel, meetings, and events. This position requires English native language skills due to the demands of the business and there is considerable scope for development in the role. The role requires a highly proactive as well as reactive individual, someone who can join the dots on dairy and travel and the subsequent logistical requirements that will result. The group are very specific about how their travel is arranged and the protocols will need to be adhered to correctly. Patience, understanding and the ability to work with individuals at all levels is virtual. Additionally, you will be responsible for managing and administering extremely high level meetings, managing all logistics and catering requirements, as well organizing significant events externally. From an administrative perspective, their will be considerable research, proof reading of contracts, correspondence, and brief writing. You will coordinate with significant entities within the group internationally and across multi time zones.

We are seeking an individual who has demonstrated experience supporting a C-Suite Leadership Team and understands the demands of working for UHNWI’s. Ideally, the successful applicant will have more than five years’ experience and strong regional exposure. Super organizational skills are a must, as is the ability to work independently, offer solutions and take decisions. This is not a 9-5 role and ad-hoc. After hours support will be required on occasion.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Based at our client’s highly prestigious corporate DIFC office, an opportunity has arisen to provide Reception and administrative support within a leading, private investment group. This position requires a fluent Arabic speaker, with exceptional English skills and is extremely varied. You will provide support to the office regarding all incoming visitors, internal meetings, general queries and business continuity. The role is the first point of point of contact for all telephone calls and visitors, many of which will be high net worth individual clients, senior government officials and leading international business leaders. It is therefore essential that you are well presented and accustomed to handling people at all levels of seniority. It is also expected that you will manage the conference room and private offices, ensuring they are prepared with refreshments and equipment in advance. You will take charge of confidential document collation, couriers, stationery and pantry supplies and ensure extremely high standards of housekeeping within the reception area and overall office. As you will provide support to the Executive Assistant with any additional administrative work you should possess strong MS office skills including Excel and PowerPoint and have experience in travel management.

To be successful in this role you should have a minimum of 2 years’ experience in a similar role within a professional services environment and be a native Arabic speaker (including reading and writing). The correct work ethic, personality and overall attitude is very important to our client in order to be a best fit for the company. You will be an individual with a positive outlook, high energy and above all you must be comfortable working alone on occasion. This is a complex and self-motivated environment, so candidates need to be able to work quickly, autonomously, and professionally to be always one step ahead. The office is used very much as a meeting point and as such can be quiet if the Principals are travelling. Corporate appearance and immaculate presentation are also key in representing this DIFC client.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

We are currently seeking suitable candidates to join our client, a large consulting conglomerate with clients in the private and public sectors, across all continents. The company has extensive assets and corporate offices in Europe, Middle East, and USA. They are an entrepreneurial incubator, working with strategic investment groups, family offices, research and non-profit advocacy and global companies. They work on strategy and development, ensuring continued growth and opportunity for their clients. Working in this fast-paced and exceptionally busy environment you will liaise with all departments including investments, finance, HR, and administration to bring together project timelines and expectations to enable all involved to progress efficiently. Supporting the Project Managers, you will assist with all RFP’s, research, pitches, slide decks and all client management. Therefore, a strong attention to detail and an analytical approach is required to track project development, finances, resources required, project milestones and final outcomes. You will provide up to the minute reports via MS Excel, PowerPoint presentations, internal and external communication and often go above and beyond expectations in order to be exceptionally forward thinking and anticipate the needs of the business and any potential issues before they arise. Additionally extensive CRM knowledge is required.This role is both hands on and strategic to ensure complete business continuity, minimal risk in all areas and that planned resources are in place and each project is within the budget constraints. You will also provide administrative support to the COO and General Counsel on all compliance matters. You will possess excellent relationship and communication skills to understand all aspects of the business and provide proactive solutions. The team here is exceptionally focused and hardworking and all can multitask with exemplary time management and this role will be no exception.

Strong inter-personal skills including social competency and high energy levels, with the ability to be engaged both inside and outside of normal business hours on occasion are required to be successful. Applicants must also have a strong proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and high attention to detail with the motivation to produce a collaborative team approach. It is expected that you will be a university graduate and it is essential that you have a professional services background in a similar highly operational position. Our client is seeking candidates who have professional services project management / consultancy backgrounds.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More