Administration & Secretarial

Employment:

Full Time

Position – Policy AdministratorJob Location – LebanonExperience – 4 to 15 yearsShould be in Lebanon at presentPolicy Administrators operate in advisory roles and are concerned with the guiding rules and principles of insurances. Reviewing, developing and implementing policies and strategies for their assigned area is their main goal.

Salary:
USD
800 to 1,000
per month inclusive of fixed allowances.

Experience – 4 to 15 yearsShould be in Lebanon at presentShould have insurance knowledge and experienceShould have policy administration knowledge and experience

The Adecco Group is the world’s leading talent advisory and solutions company. We proudly make a difference in the working lives of 3.5 million people every year. Our culture is entrepreneurial and inclusive, and we are united by our passion for making a difference in the world of work. We work with over 100,000 organizations in 60 countries, enabling their success. We have 35,000 people working with us across more than 60 countries and territories.

Adecco has been rapidly growing in the Middle East since 2008, developing a substantial footprint throughout the region. We work across 250 different clients, Adecco has more than 62 full time employees, working in 4 offices, servicing all countries across the GCC region. We offer Temporary Staffing, Permanent Placement, Executive Search, Assessments, Visa And Payroll, Outsourcing, PRO Solutions customised as per client requirements. Adecco Middle East Head Office is based in Dubai with a branch at Abu Dhabi. More

Employment:

Full Time

An international family office is looking for a bilingual (English/ Russian) full-time Personal Assistant (PA) to power up its new office located in JLT in Dubai, UAE.This is a blended role that includes a mix of PA and Office Manager duties, so please read carefully and please do not hesitate to get in touch in case of any questions.Responsibilities• Planning and assistance of family office members’ day-to-day activities in Dubai• Calendar management, meetings, and travel planning and management• Secretarial and administrative duties in the office• Office management including maintenance and upkeep of office equipment and furniture• Coordination of office work and liaison with colleagues• Handling of the daily internal and external communication and correspondence

• Fluency in English and Russian is a must (fluency in Arabic is a strong plus)• Flexibility and adaptability to dynamic working environment• Exceptional communication, organizational, and time-management skills• Promptness and impeccable executions skills• Ability to follow instructions clearly and accurately within a timely fashion• Proactivity and ability to deliver results• Strong knowledge of the office suite programs and above average IT skills• 3+ years of experience in a similar position or a comparable position in the hospitality/ luxury retail sector is a strong plus

A leading company in UAE. More

Employment:

Full Time

Our client represents a global management organisation with over 80 offices across the world and they now have a vacancy for an Executive Assistant within their prestigious Dubai office. The organisation prides itself on their adaptability and work ethics to ensure they attract clients from a wide range of industry sectors including energy, financial services, health care, private equity and telecoms and as such this role can offer great career growth. Reporting to the Senior EA Team Leader you will work closely to support between 2-4 Management Consultants and ensure they are fully organised with complex diary management, global travel itineraries and associated documents. This is a fast paced and dynamic environment and it is imperative that you can be flexible in your approach to the role, fully committed and able manage highly confidential and fast changing movements for the Consultants. You will be a consummate professional and able to anticipate the Consultants’ needs and be a strong problem solver, taking decisions to maximise their time and efficiencies. You will also act as a gate keeper to field calls and emails and where possible, resolve any queries at the initial stage to manage the Consultants workload effectively. Our client really is an employer that values its staff and creates clear development plans and opportunities for employees at all levels of seniority. In addition, there is also an above market rate benefits package and because of this it is expected that you are a career Executive Assistant with a minimum of 4-5 years’ experience of supporting those at Senior Management or C-suite level in a diverse and fast paced global environment.

The successful candidate will possess strong IT skills, including excel and PowerPoint and be educated to degree level. Our client is seeking a professional EA with a minimum of 4 years’ experience across the Middle East region, including the UAE. Those with previous professional services experience and additional Arabic language skills are considered highly advantageous for this fantastic opportunity to join a global leader. We are able to offer both permanent EA roles and fixed term contract roles of up to 1 year to cover maternity leave for this client.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesIndustry/SectorNot ApplicableSpecialismIFS – Human Capital (HC)Management LevelAssociateJob Description & SummaryIt takes talented people to support the largest professional services organisation in the world. Our Recruiting team works to identify and attract talent for PwC. You’ll focus on engaging the most qualified candidates by building relationships with job seekers, while understanding the dynamic hiring needs of each business unit within Internal Firm Services (IFS). Our team actively recruits for full time employees at all levels, from experienced to executive, as well as fixed term, contingent, and flexible talent and supports the internal movement process between roles.Responsibilities As a Recruitment Associate, you will be working closely with the manager and senior associates on the IFS recruitment team to support key business units with their resourcing and recruitment administrative needs. This involves data management, job requisition opening, initial screening of candidates, offer management, candidate and subcontractor hiring and keeping our ATS upto date.The ideal candidate will be thorough and accurate when completing tasks, consistently delivering the highest quality of work. In high pressure situations, achieving ‘quick wins’ and meeting short deadlines will be required.Recruitment Process- Recruitment coordination for high volume roles; understanding the needs of the business and managing multiple deadlines when it comes to requisition management, updating key data on time, utilizing multiple tools available to organize and streamline recruitment operations for the team (Google sheets, Excel, PowerBI, Workday etc.)- Conducting introductory calls and HR interviews with shortlisted candidates and preparing summaries to be shared with the recruiting manager- Developing and promoting the PwC people value proposition within recruitment.- Ensuring candidate information is up to date on the internal system throughout the process and managing the interview feedback process for interviewers on the system- Strategic Projects: working closely with the regional recruiting team to work on initiatives related to new processes, stakeholder management, team upskilling etc. Project assignment is usually decided by the team lead, based on recruiter bandwidth and competency, however ideas are always welcome!Overall Experience:- Data management: updating requisitions and candidate information on team trackers and the internal applicant tracking system ensuring they are fit for daily stakeholder updates- Financial: Ensures cost efficient options are explored by maximizing utilization of tools and automation available to us and hence saving man-hours- Customer:  Delivers high quality data and reporting of recruitment progression to key stakeholders and supports the recruitment team with efficient ways of managing recruitment administrative tasks- Internal process: Develops and promotes the PwC people value proposition within recruitment. – Conduct initial Interview and test candidates using the standard competency based recruitment model and employing psychometric testing within selection.- Manages the end to end recruitment operations process in line with Global PwC standards and metrics.- Collects data for recruitment reporting needs in a timely manner- Learning and Growth:  Supports improvements in the HR Operating model, specifically the increased delivery of standardised services.- Looks for areas of continuous improvement across the Recruitment & Global Mobility function  Promotes collaboration, trust and improvement between team members and across the People Team  Works on specific projects related to HR initiatives as assigned- Customer Service Focus: naturally driven to deliver great customer service, sees through the lens of customers and tries to meet their needs. Strong customer service orientation with ability to use patience and diplomacy to handle issues- Organiser: Takes a structured approach to managing their workload, able to manage an active task load, prioritises effectively with the ability to multitask- Conscientious: Understands the need to follow process and policy, thorough, works to high standards, good attention to detail- Communication Skills: Excellent ability to listen to and explain to others, very strong English language skills- Data Analytics: Updating and maintaining large files of candidate information while maintaining the highest form of confidentiality- Creative Thinking: Always using a creative lense and recommending strategic changes in and outside of the team. Learning internal processes and using technical capabilities with global best practices to fill in gaps or bring about change

Requirements- 2+ years of recruitment or recruitment coordination experience is essential- Knowledge of HR best practices and processes-  Professional Services and / or Big 4 expertise and knowledge is essential – Experience sourcing candidates with professional services experience, internationally as well as across the Middle East is essential- Previous HR generalist experience with understanding of the employee lifecycle, including recruitment and onboarding would be preferable- Knowledge of labor laws is preferred- Experience and proficiency in recruitment technology is essential – Excellent interpersonal and communication skills – Strong customer service orientation with ability to use patience and diplomacy to handle issues- Bachelor’s Degree in Human Resources or Business Administration- Fluency in spoken and written English, Arabic is an advantage

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

Our client is a subsidiary of a global professional service firm based in DIFC. They are expanding their team and looking to hire a receptionist for their office in DIFC, Dubai.Client DetailsOur client is a subsidiary of a leading global professional service firm, they are expanding their team and are thus looking to recruit an experienced Receptionist for their office in DIFC.DescriptionThe responsibilities for the receptionist role include, but are not limited to:* Provides a warm, friendly, and professional greeting to all those who enter the office. Be the first and last point of contact for our guests* Responsible for all meeting room allocations and smooth running, ensuring the rooms are impeccably presented for all meetings and that the required room set up is prepared in a timely manner. Coordinate with IT to ensure the necessary resource (laptop, WebEx MS teams etc) is available and set up for the meeting* Direct visitors to the allocated meeting room and ensure visitors are offered tea, coffee, or water at the start of the meeting* Maintain guest register as required in accordance with company policies* Notifies the team (in person) prior to visitor arrival what room has been allocated for the meeting and again notify the team once the visitor has arrived* Assist with calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings* Coordinate and assist with travel and accommodation for incoming staff and where required with staff travelling abroad* Assist with planning and organization of office team events* Assist with office operations and maintenance to ensure high level of client experience* Oversee management of office supplies for pantry, printer and stationery* Update staff lists and contact details regularly* Coordinate with IT and HR to ensure new joiners have the necessary resources (laptop, screen, access cards, parking space etc)Job OfferThe successful candidate for this role will be offered a competitive monthly salary all-inclusive of basic, housing and transportation allowance, additionally benefits such as medical insurance and annual flight tickets. This is an exciting opportunity for a Receptionist/ Front Desk Executive to progress in their career.

The ideal candidate for the Reception role would:* Have at least 2-3 years of front desk experience in the DIFC with a leading professional service company* Strong interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority* Ability to prioritise and coordinate tasks efficiently ensuring all deadlines are met* Accurate and exceptional attention to detail* Western qualified candidates preferred

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Licensing AssistantDubai Full-time, Office based. 7-8k. For an expanding corporate Services company.This role is responsible for overseeing the delivery of all Licensing services including the registration, issuance, and renewal processes as well as the delivery of a number of other corporate services.Candidates for this role should have a minimum of 1 years’ experience so this is a Junior position.

Criteria – Must have a Passion for Customer Service Excellence. Should have Excellent organisation, planning and administration skills and be a problem solver with outstanding communication.Responsibilities include:• The structuring options, the criteria to establish or restructure an entity, the approximate timeframe and the government fees.• Demonstrating an outstanding knowledge across the company formation/restructuring sector across on-shore, off-shore, freezone and financial zone • Building and maintaining excellent relationships across UAE government departments and agencies.• Having a good understanding of the on-line portals and apps across UAE government departments, agencies and registered agents • Working closely with the Licensing team to on-board new clients providing a high-quality service • Assisting with all aspects of business registration and licensing processes including license renewals and amendments • Working closely with the finance team to prepare, collate, and reconcile all invoices and expenses incurred in relation to the processing of all Licensing matters And other Administrative duties not listed.

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations – from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education. More

Employment:

Full Time

Our client is a leading global professional service company with a base in Saudi Arabia. They are seeking to expand their workforce and are looking to hire an experienced Operations Coordinator to support their client’s facility located in Tabuk, Saudi Arabia.Client DetailsThe organisation is a multinational operations consultancy that has locations spanning worldwide. They have 20+ years of experience in more than 10 markets. They are seeking an Operations Coordinator to join their teamDescriptionThe Operations Coordinator will be responsible for:* Liaising and providing administrative support to the project team* Working closely and collaborating with the client and its representatives* Assisting with securing site passes and COVID testing procedures for visiting representatives and staff* Sourcing accommodation and facilities requirements for all members of the project team* Coordinating with the HR team to onboard new employees* Renewing and visas and work permits for new and existing project team members* Liaising with the London office to provide updates on expenses and the project team’s timecards recorded on the ERP system* Managing all inventory and serving as the main point of contact for providing assistance with device set-upJob OfferThe successful candidate will be offered a competitive monthly salary. This is an exciting opportunity for an Operations Coordinator to further progress their career with a leading consultancy.

The ideal candidate for the Operations Coordinator role: * Fluent in English and Arabic* Saudi Nationals preferred* 5+ years of experience within a similar role* Experience within a professional services firm is advantageous* Must have a valid KSA driving license to commute from Tabuk to the project site regularly* Excellent organisational skills and the ability to multitask effectively* Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook)* Solid knowledge of ERP systems, specifically Financial Force and Concur* Exemplary communication skills

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Labour & Immigration Assistant. 7-8k Dubai, Full-time, Office based The purpose of this role is to assist with managing all client relationships and is responsible for delivery of all L&I services. Candidates for this role should have a minimum of 1 years’ experience so this is a Junior position.

Criteria – Must have a Passion for Customer Service Excellence. Should have Excellent organisation, planning and administration skills and be a problem solver with outstanding communication.Responsibilities include:• Providing a high level of customer service to all clients • Communicating to all the clients all priorities, policies, procedures, costs and timing of L&I applications • Assisting with all the client queries and/or issues related to L&I applications throughout the Middle East • Collaborating and working with internal teams to ensure smooth and efficient processing of all L&I transactions • Maintaining and updating L&I databases to record client documents, status of L&I transactions and key deadlines including visas, Establishment cards, E-dirham cards etc. • Maintaining secure databases to record client documents, work in progress and key deadlines • Liaising with relevant Government departments and agencies to ensure the efficient processing of L&I applications, building relationships, making enquiries and ‘trouble shooting’ issues throughout the Middle East Also various other duties.

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations – from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education. More