Administration & Secretarial

Employment:

Full Time

Charterhouse is working with an established financial services company who are looking at hiring an experienced Executive Assistant to work in their Dubai office.This role will see you provide first class C-Level administrative support in a fast-paced corporate office. You will also provide support with office management and assist in coordination of board meetings and maintaining board records accurately. You will be responsible for extensive diary management and travel arrangements.In addition, you will be required to prepare communications and liaise with stakeholders to help drive the accomplishment of tasks in an effective and efficient manner. This is a senior role and your responsibilities will see you working in a timely and analytical manner, and will have you managing a variety of priorities and coordination of high level administrative duties.

The successful candidate should be Western educated to Degree level and have at least 5 years’ experience supporting at C level in financial services or a large international business. Additionally, you should be a confident and proactive self-starter with a genuine interest to progress and develop. You must have high-level communication skills and your verbal and written skills should be excellent in both Arabic and English. The successful candidate must be organised and detail orientated, with an energetic personality who has strong team player attributes.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

This really is the role for a career committed individual, who has the professionalism and gravitas to advise and assist their boss, strategically and operationally. The position requires the ability and willingness to travel and work outside traditional office hours and to represent the RGM at the highest levels. This role supports a C-Suite executive at the top of their career. A very busy individual managing a global team across many territories and time zones, as the EA you need to remain one step ahead and be proactive, managing a heavy and complex diary and travel schedule and ensuring full briefing before every meeting. You will work closely with other team members, strategic partners and key stakeholders on CEO related tasks and projects and have full awareness of international operations. You will attend meetings and events at key destinations with the CEO and proactively manage time using your expert judgement.There is a very strong administrative element to the role, including writing briefs and speeches, creating complex presentations and managing internal and external communication, as well as tracking and submitting all financial reimbursements. Additionally, research, analysis and project management play a large part in the role, as you will be required to participate in organization-wide projects that require additional support in collection and assimilation of data, feasibility analysis support and you will attend operational, project and program-related meetings, to capture information and ensure appropriate follow through. As well as the corporate operational responsibility, the position also encompasses managing some private administration; supporting family affairs globally, whether it is arranging travel for the children, purchasing a new car or handling personal investments.

Candidates will be able to demonstrate experience in performing critical support roles for C-Suite in a fast paced, deadline driven environment. A strong commitment to delivering excellence and understanding the importance of anticipating and proactively supporting the CEO’s needs is required. Candidates must be completely fluent in spoken and written English and hold a Bachelors degree from a recognized institution.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Position Title: Lead Settlement & Corporate ActionsEmployment Type: Full Time Salary: all-inclusive, depending on experience and qualificationsJob Location: Abu Dhabi, UAE About the Client: One of the leading markets for trading securities; including shares issued by public joint stock companies, bonds issued by governments or corporations, exchange traded funds, and any other financial instruments approved by the UAE Securities and Commodities Authority (SCA).Job Description: ? Lead the development and implementation of the settlements and payments strategy ensuring alignment to the overall client strategy? Monitor the activities of Settlement functions ensuring adherence to timelines, transparency, and operational efficiency? Research plus review more complicated corporate action events using database system? Identify all eligible holders, develop, and ensure to distribute notifications related to corporate market events complex in nature? Resolve all discrepancies, ensure to take action on everyday matters as well as inquiries from all external clients plus internal departments

Qualifications: ? Open to Any nationality ? 50 years old and below? Bachelor’s degree in Business Administration or Business Management, Business Economics, or Finance/Accounting/Statistics, or any related field? At least 8 years of relevant experience in the similar role, preferably in securities exchange, brokerage firms or reputable financial institution? Candidates who can join immediately will be prioritized

RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa. More

Employment:

Full Time

Government Liaison Officer Dubai 14-15k per month + carArabic speakerFor a professional services company who are expanding and who have a great reputation. This role will provide direct support to the Corporate Services Manager on all document processing and government submissions relating to legal and corporate services in the UAE.• Applicants for this role Must be fluent in Arabic with a minimum of 5 years’ experience in the same role. • Should have excellent English. We are looking for a team player, a person who can take ownership and accountability of tasks, and excellent organisation, planning and administration skills.

Salary:
AED
14,000 to 15,000
per month inclusive of fixed allowances.

Responsibilities:• Can diligently manage, processes and record all company formation, licencing, post-registrations and labour and immigration applications • Have an excellent knowledge of the documentation required for all the services that the company offers• Have a deep understanding of all licensing and visa processes throughout the UAE which will include regularly attending Government departments and agencies including, but not limited to, Dubai Economy (DED), Abu Dhabi Department of Economic Development (ADDED). Ministry of Human Resources and Emiratisation (MOHRE), General Directorate of Residency and Foreigners Affairs (GDFRA), Ministry of Justice (MoJ), Tasheel, Amer, Dubai Airport Free Zone (DAFZA), Dubai Multi Commodities Centre (DMCC), Dubai South (DWC), Dubai Internet City (DIC), Jebel Ali Free Zone (JAFZA), Dubai Silicon Oasis (DSO) • To have existing relationships with a number of “go to” government authority officers who can assist with solving challenges • To ensure that the client facing team receives accurate information as per their request and to be provided in writing • To ensure that the client facing receives information in the timeframe they have requested and in line with client expectation • To demonstrate an outstanding passion for customer service • Manages all online visa and business licensing portals• Arranges and attends client medical screenings in a timely manner

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations – from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education. More

Employment:

Full Time

If you are eager to demonstrate your skills in facilities management and desire to work in a leading company and be part of an inclusive working environment, then this would be an exciting role for you. The opportunity As a Supervising Workplace Coordinator, you will be an integral part of the facilities and hospitality services team, and a pivotal force in managing facility, inventory and maintenance related activities. At the same time, you will work with a team of excellent professionals, from whom you can learn to be a person of higher professionalism. Your key responsibilities Assist the Facilities Manager to effectively manage facilities activities on a day-to-day basis, delivering consistent, seamless and efficient services around building maintenance and repairs, office equipment and appliance maintenance and/or replacement and space planning. Other key responsibilities include:- Liaise with building management and external suppliers on alterations, reconfiguration and construction – Coordinate work with related parties on furniture and workstation set up, network point installations, vending services, equipment, etc. – Assist in managing the administrative activities involving maintenance and repairs of office equipment and appliances and desk moves within the office – Maintain and update inventory records of office equipment, appliances, furniture, stationery, etc. – Monitor order processes and patterns, identifying issues and concerns supporting cost efficiencies – Assist in preparing purchase orders and maintain purchasing records and pricing information Oversee resource deployment as necessary and based on workload requirements – Keep the office seating plans and utilization reports updated

Skills and attributes for success – Proactively seek ways of improving the office environment, recycling & other environmentally friendly processes – Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment – Demonstrate a good understanding and knowledge in the field of purchasing – Ensure consistent quality of output/services is provided and requests are processed promptly – Contribute to the initiatives of strengthening and streamlining the facilities management To qualify for the role you must have – 2+ years experience working in a fast paced environment in facility management or procurement – In depth knowledge of systems, tools and procedures for office maintenance, office & facility management – Verbal and written communication skills – The ability to manage a diverse workload Ideally, you’ll also have – A bachelor’s degree in a related field What we look for We are most interested in people with confidence and strong experience in multitasking. You will need a proactive approach to work and the curiosity to seek out new challenges without being pushed. If you are ready to make a real contribution to our goal of building a better working world, this role is for you.What we offer We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer: – Continuous learning : You’ll develop the mindset and skills to navigate whatever comes next. – Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. – Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs. – Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment:

Full Time

Job Description• Manage the departmental tasks and activities such as:- Onboarding tasks- Leave Plan Maintenance- Training requirements- Consumables monitoring and ordering- Purchase Requisition (PR) Creation• Coordinate with HR on Employee Relationship Management• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications for the department• Manage the management calendar, including making appointments and prioritizing the most important matters• Maintain comprehensive and accurate records and ensure they are organized and easy to retrieve• Perform minor accounting and analysis duties, prepare and collate reports when required• Organize meetings and team buildings, including scheduling, sending reminders, and organizing catering when necessary

Salary:
AED
5,000 to 6,000
per month inclusive of fixed allowances.

Skills• Excellent organizational skills• Good Communication (verbal & written)• Excellent People Skills• Assertive and possesses can-do attitude • Problem Solver and good attention to details• Good Event Coordination skills (good to have)• Technical Savvy (good to have)

We specialise in matching exceptional support staff to top businesses and private individuals.

We recruit for a range of positions around the world, including personal assistants, executive assistants, administrative assistants and many more.

Our expert consultants only work with high-calibre individuals who offer outstanding business and private support. This is what makes us one of the market-leading permanent and temp recruitment agencies in London. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesIndustry/SectorNot ApplicableSpecialismIFS – AdministrationManagement LevelAssociateJob Description & SummaryTo operate switchboard and handle reception area activities. Serves as the first point of contact with the firm and the office for visitors and callers. Handle all internal and external inquiries and carry out administrative activities of the front office.Job Responsibilities:Financial- Adhere to the allocated budget for the administrative function of the office Customer- Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately – Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.  Internal Process- Operate the switchboard – Screen and route incoming telephone calls, take messages, and answer incoming queries – Maintain visitor and caller logs  – Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators – Answer queries from visitors and callers, and refers them to the appropriate person  – Perform general maintenance of the reception area – Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations) – Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner   (may be performed by Office Administrators in certain locations)    – Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations) – Support office manager in events planning and organization  – Act in accordance with regulations – Perform other administrative duties as required Learning and Growth- Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met – Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education- High school certificate (equivalent) or Bachelor’s degree Language- Fluency  in spoken and written English, proficiency in Arabic is an advantage, French is a plus   Overall Experience- 0-1 years of experience in front desk or receptionist role Specific Skills – Experience with a professional services firm is an advantage  Knowledge and Skills- Strong organizational skills – Excellent oral communication and interpersonal skills – Must possess a professional telephone manner – Demonstrated ability to work under pressure – Demonstrated ability to work on own initiative – Demonstrated team player – Must possess a warm, friendly and professional demeanor – Basic PC skills on excel and word – Basic keyboard skills (at least 25 wpm)

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelSenior AssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Primary duties and responsibilitiesFinancial – Adhere to budget Customer – Diary management – Extensive management of online diaries, book appointments and arrange meetings, updates as required – Ensure Executive/s get to meetings on time with appropriate documentation – Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available – Call management – Handle and screen calls for Executive/s – Take and pass messages to Executive/s in a timely manner – Email management – Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary – Client relationships – Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication – Assist other EAs during busy periods Internal Process- Meetings – Proactive planning for meetings and follow up actions (documents, papers needed…)   – Organise local internal and external meetings, including organising catering, IT requirements etc – Meet and greet visitors – Partner and Executive general admin – Proofread and finalize documents when required i.e. presentations, proposals, letters – General filing – Keeping Executive own contacts databases/business card storage up to date Learning and Growth – Exercise confidentiality, discretion and personal sensitivity in all aspects of the role – Comply with PwC policies and procedures in all aspects of the role – Build network of strong working relationships both internally and externally – Assist with the organisation of PwC events as needed including dinners and outside events – Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilitiesEducation – Bachelor’s  degree  Language – Proficiency in spoken and written English, Arabic is an advantage Overall Experience – 3 +years’ experience in an administrative role  Specific  Experience – Experience with a professional services firm preferred Knowledge and Skills – Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions – Good oral and written communication skills – Good interpersonal skills  – Must possess a professional telephone manner – Demonstrated ability to work under pressure – Demonstrated team player and dedication to provide high level of service – Must possess a warm, friendly and professional demeanor – Knowledge of administrative systems and processes – Ability to use Google including G suite – Must possess good keyboard skills (at least 55wpm)

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More