Administration & Secretarial

Employment:

Full Time

Please note that job ads are posted by KOTRA Dubai, but recruited by the COMPANY BELOW.KOTRA Dubai helps UAE-based Korean clients for recruitment.KOTRA Dubai DOESN’T ACCEPT TELEPHONE INQUIRIES.KOTRA Dubai has NO RESPONSIBILITY for the contract between the company below and the applicants.*Company Name: The Export-Import Bank of Korea(Dubai Representative Office)*Company Info: The Export-Import Bank of Korea(KEXIM) is a governmental bank that provides financial solutions for overseas business of Korean enterprises as well as for economic cooperation between Korea and host countries. Dubai office of KEXIM is engaged in economic cooperation activities between Korea and UAE by conducting project development and network management. Dubai Office is established in 2005 and has been operated as a regional hub for MENA. •We are looking for someone who excels in working independently and adapting according to what the office needs.Duties will include, but are not limited to:1. Administrative duties, records-keeping2. Reception and office management3. HR/PR duties like visa processing, and registration and renewal of licenses and contracts4. Secretarial support for supervisors (booking assistance for meetings, business trips, etc)5. Procurement of supplies and services for the office6. Telecommunications main point of contact (phone, email, post)7. Research basic data for reports to HQ8. [optional] Driving office car when needed

Requirements & Skills•[Preferred] Certificate for Executive Assistant, MS Office Certificate, UAE Driving License, Korean language proficiency test•[Preferred] Residency in UAE for 2 years or more (please specify the period in cover letter)Personable, punctual, able to work under pressure.Driven to learn and improve.

Since its establishment in 1962 as part of the Koreas first 5-year Economic Plan, KOTRA has been dedicated to creating new export markets and increasing Koreas trade value, which reached $1 trillion in 2011. In the late 1990s, the agency helped Korea overcome the Financial Crisis by starting its foreign direct investment promotion division. And in the last half century, KOTRA has played a significant role in supporting Korean companies expanding overseas.

Today, the world economy is more volatile than ever due to the European financial crisis, China’s hindered economic growth, upcoming elections in 15 countries and security issues in the Middle East. In preparation for a rapidly changing market environment, and using Koreas expansive FTA network, KOTRA is focusing on the globalization of small and medium sized enterprises(SMEs), the backbone of the Korean economy, by providing them with customized support related to global business establishment and export. More

Employment:

Full Time

Secretary/Receptionist for The Export-Import Bank of Korea Dubai OfficePlease note that job ads are posted by KOTRA Dubai, but recruited by the COMPANY BELOW.KOTRA Dubai helps UAE-based Korean clients for recruitment.KOTRA Dubai DOESN’T ACCEPT TELEPHONE INQUIRIES.KOTRA Dubai has NO RESPONSIBILITY for the contract between the company below and the applicants.Company Name: The Export-Import Bank of Korea (Dubai Representative Office)Company Info: The Export-Import Bank of Korea(KEXIM) is a governmental bank that provides financial solutions for overseas business of Korean enterprises as well as for economic cooperation between Korea and host countries. Dubai office of KEXIM is engaged in economic cooperation activities between Korea and UAE by conducting project development and network management. Dubai Office is established in 2005 and has been operated as a regional hub for MENA. We are looking for someone who excels in working independently and adapting according to what the office needs.Duties will include, but are not limited to:• Administrative duties, records-keeping• Reception and office management• HR/PR duties like visa processing, and registration and renewal of licenses and contracts• Secretarial support for supervisors (booking assistance for meetings, business trips, etc)• Procurement of supplies and services for the office• Telecommunications main point of contact (phone, email, post)• Research basic data for reports to HQ• [optional] Driving office car when needed

Requirements & Skills:• Preferred – Certificate for Executive Assistant, MS Office Certificate, UAE Driving License, Korean language proficiency test• Preferred – Residency in UAE for 2 years or more (please specify the period in cover letter)• Personable, punctual, able to work under pressure.• Driven to learn and improve.

Since its establishment in 1962 as part of the Koreas first 5-year Economic Plan, KOTRA has been dedicated to creating new export markets and increasing Koreas trade value, which reached $1 trillion in 2011. In the late 1990s, the agency helped Korea overcome the Financial Crisis by starting its foreign direct investment promotion division. And in the last half century, KOTRA has played a significant role in supporting Korean companies expanding overseas.

Today, the world economy is more volatile than ever due to the European financial crisis, China’s hindered economic growth, upcoming elections in 15 countries and security issues in the Middle East. In preparation for a rapidly changing market environment, and using Koreas expansive FTA network, KOTRA is focusing on the globalization of small and medium sized enterprises(SMEs), the backbone of the Korean economy, by providing them with customized support related to global business establishment and export. More

Employment:

Full Time

Executive Assistant to CIO & Investment TeamOur client is a highly reputed Investment Management Company based in Abu Dhabi. They are looking to recruit an Executive Assistant to support the Chief Investment Officer and the Investment Team.Client DetailsThey are seeking out candidates who possess a dynamic and strong personality with the ability to communicate effectively to help sustain a strong relationship with internal and external stakeholders. The role in based in Abu Dhabi.Description* Be the key support contact between the CIO, the investment team and other departments, ensuring efficient communication* Liaise with the key stakeholders to in a professional manner to create and maintain strong relationships* Manage the CIO’s diary and calendar on a regular basis* Arrange all the logistic requirements which include travel bookings, hotel accommodations and mandatory tests* Schedule all internal and external team meetings and take minute, ensuring proper documentation* Format information for internal and external communication as required via emails, presentations, reports in a timely and accurate manner* Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the organizationJob OfferThe successful candidate for this role will be offered a competitive monthly salary. Additionally, he/she will receive medical insurance, cash annual flight tickets and education allowance. This is an exciting opportunity for an experienced Executive Assistant to further progress their career with a professional entity.

* 5+ years of experience in Administration working as an Executive Assistant, Personal Assistant, or similar roles supporting Senior Managers.* Experience in Professional Services – Financial Services, Legal, or management consultancies is preferred* The opportunity is open to candidates willing to relocate to UAE provided they have worked within the Professional service industry* Bachelor’s degree is highly regarded* Must have the ability to work independently in a fast and efficient manner, have a switched-on personality and the ability to pre-empt needs and work accordingly.* Must have strong knowledge in Microsoft Office Suite* Ability to deliver to Key Performance Indicators in a regulated environment through one’s own initiative

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

The CompanyOur client, a reputable financial services firm in DIFC are looking to recruit a German speaking Senior Executive Assistant. You will join a small, accomplished team of senior executives who have high expectations and a heavy workload. Experience in Financial Services within DIFC is required for you to be successful in this role.The RoleKey Responsibilities:* Provide strategic and administrative support to the business* Daily communications with senior stakeholders both internally and externally* Organising and coordinating office operations* Implementation of procedures and policies to facilitate effectiveness and efficiency* Arranging travel and managing diariesThe CandidateKey Skills:* Excellent spoken and written English and German* Proactive and able to self-direct* Ability to manage heavy and conflicting workloads* Extensive experience in a professional services organisation based in DIFC.SalaryAED20,000-25,000 per monthRobert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Pay and salary ranges are dependent upon experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: www.roberthalf.ae/privacy-statement

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Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment:

Full Time

Our client is a highly reputed Investment Management Company based in Abu Dhabi. They are looking to recruit an Executive Assistant to support the Chief Investment Officer and the Investment Team.Client DetailsThey are seeking out candidates who possess a dynamic and strong personality with the ability to communicate effectively to help sustain a strong relationship with internal and external stakeholders. The role in based in Abu Dhabi.Description* Be the key support contact between the CIO, the investment team and other departments, ensuring efficient communication* Liaise with the key stakeholders to in a professional manner to create and maintain strong relationships* Manage the CIO’s diary and calendar on a regular basis* Arrange all the logistic requirements which include travel bookings, hotel accommodations and mandatory tests* Schedule all internal and external team meetings and take minute, ensuring proper documentation* Format information for internal and external communication as required via emails, presentations, reports in a timely and accurate manner* Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the organizationJob OfferThe successful candidate for this role will be offered a competitive monthly salary. Additionally, he/she will receive medical insurance, cash annual flight tickets and education allowance. This is an exciting opportunity for an experienced Executive Assistant to further progress their career with a professional entity.

* 5+ years of experience in Administration working as an Executive Assistant, Personal Assistant, or similar roles supporting Senior Managers.* Experience in Professional Services – Financial Services, Legal, or management consultancies is preferred* The opportunity is open to candidates willing to relocate to UAE provided they have worked within the Professional service industry* Bachelor’s degree is highly regarded* Must have the ability to work independently in a fast and efficient manner, have a switched-on personality and the ability to pre-empt needs and work accordingly.* Must have strong knowledge in Microsoft Office Suite* Ability to deliver to Key Performance Indicators in a regulated environment through one’s own initiative

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support and production services for a team of Managing Directors and Partner (s) and/or Partner (s) taking full responsibility for the maintenance of a demanding schedule. Represent the firm to all internal and external contacts in a manner consistent with the value statement., the Administrative Services Team consists of a group of smart, team-oriented people that will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.Responsibilities:• Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process• Maintaining and developing working relationships with various support staff members to maintain information flow and scheduling process• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements• Providing vacation cover to other Executive Assistants• Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support• Organizing and maintaining online systems for PA • Managing client contacts for MSFT Dynamics• Organizing and maintaining electronic filing system• Preparing weekly timesheets and expense reports• Maintain highest level of internal and external confidentiality

Experience & Qualifications:• Strong service orientation:• Maturity and flexibility to work both independently and in cooperation with others• High level of self-motivation and initiative• Willingness to exercise good judgment and make decisions based on logic and common senseExcellent organizational skills:• Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner• Superior attention to detail and accuracy• Follow through/ownership of tasks to completion• Willingness to consistently check and double-check all aspects of the schedule (including travel, client meeting preparations and materials)• Ability to multi-task and complete a variety of projects in a fast-paced environment• Ability and willingness to work overtime on projects and tasks as required• Knowledge and experience of the Middle East and local practices• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook• Organizational skills: ability to handle competing priorities and to work effectively in a• challenging, fast-paced environment• Service oriented, flexible, attentive to detail team player• Ability to respect all information as personal and confidential• Required a minimum of 4-5 years’ experience in a fast-paced environment

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More

Employment:

Full Time

Charterhouse is working with one of the best global financial companies. Our client is looking to hire an experienced Team Admin/Executive Assistant to work in their Dubai office.This role will be incredibly fast-paced from the moment you arrive in the morning until you leave at night, you will be very busy. It will involve complex diary management, involved travel arrangements and always being one step ahead of the people you are supporting. You will be providing high level C-Level administrative support in a fast-paced Corporate office. You will provide support with office management and assist in coordination of board meetings and maintaining board records accurately.

The successful candidate should be Western educated to Degree level and have at least 5 years’ experience supporting at C level in financial services or a large international business. Additionally, you should forward thinking and pro-active. You must have high-level communication skills and your verbal and written skills should be excellent in English. The successful candidate must be organised and detail orientated, with an energetic personality who has strong team player attributes. This role is ideally an immediate start, however our client is prepared to wait for the right candidate. This is an excellent opportunity to join a prestigious and corporate brand that actively promotes development and growth.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

Charterhouse is working with one of the best global financial companies. Our client is looking to hire an experienced Team Admin/Executive Assistant to work in their Dubai office.This role will be incredibly fast-paced from the moment you arrive in the morning until you leave at night, you will be very busy. It will involve complex diary management, involved travel arrangements and always being one step ahead of the people you are supporting. You will be providing high level C-Level administrative support in a fast-paced Corporate office. You will provide support with office management and assist in coordination of board meetings and maintaining board records accurately.

The successful candidate should be Western educated to Degree level and have at least 5 years’ experience supporting at C level in financial services or a large international business. Additionally, you should forward thinking and pro-active. You must have high-level communication skills and your verbal and written skills should be excellent in English. The successful candidate must be organised and detail orientated, with an energetic personality who has strong team player attributes. This role is ideally an immediate start, however our client is prepared to wait for the right candidate. This is an excellent opportunity to join a prestigious and corporate brand that actively promotes development and growth.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More