Administration & Secretarial

Employment:

Full Time

Charterhouse are working with a leading Fintech group which specialises in Cryptocurrency trading for high net-worth individuals. Our client who has recently set up their office in Abu Dhabi is looking for a Travel and Logistics Coordinator to support their Managing Partner.This is an exciting new opportunity and the role will see you support a HNWI and Managing Partner of a leading Fintech Group with all their Travel coordination. This will involve you arranging and managing the logistics of all complex global travel arrangements; including VIP operational and logistical activities, international private flights, hotel bookings and organising of business travel to manage events and meet clients globally. You will also be responsible for managing travel expenses and budgeting.You will not be required to support with any other EA type duties as the Managing Partner is very self-sufficient, however you must be flexible to assist on ad-hoc administrative tasks when appropriate. You will be based in the Abu Dhabi office, however there is flexibility for hybrid working.

The successful candidate should be a confident and experienced travel coordinator with relevant experience working for a HNWI. The successful candidate will already be living in Abu Dhabi. You should be an excellent communicator and experience dealing with UHNWIs, VIPs and other team members, whilst demonstrating good negotiation skills. You should be highly organised with great attention to detail. You should be hard working, have a down to earth, no fuss personality and bring a good energy.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

The CompanyOur client, a global and well-respected Investment business, are looking to appoint a Senior Executive Assistant to support their ridiculously busy CEO. You will provide full support to the CEO and act as line manager for additional EAs within the business. You simply must be coming from an international business, preferably investments, private equity or professional services.The RoleKey Responsibilities:* Full travel, logistics and calendar management* Acting as POC for those looking to engage with the CEO, both internally and externally* Coordinate with other EA in the business to ensure continuity* Maintain the wider office, acting as Manager for the team of EAs under you* Draft correspondence on behalf of the CEOs office* Maintain and implement relevant policies and procedures to ensure the effectiveness of the office* Develop strategic relationships with investors* Manage different key projects on behalf of the CEOThe CandidateKey Skills:* You must have a strategic mindset, able to understand the scope and direction of the business* Advanced organisational skills are required in order to juggle multiple high profile and conflicting projects* People management skills with the ability to keep track of various workloads* Excellent time management skills* Eagerness to grow in the role alongside the CEO* Professionalism and discretion are a mustSalaryCompetitiveRobert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Pay and salary ranges are dependent upon experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: www.roberthalf.ae/privacy-statement

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Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment:

Temporary

A financial advisory organisation based in the DIFC require a Temporary Receptionist to cover two weeks of vacation from 17th- 27th May 2022. You will therefore require sponsorship from your spouse or family member and be available for the entire duration of the assignment.This is a highly employee centric organisation and therefore it is expected that you will be a well presented and pro-active individual to support the team with all Front of House duties. This will include meeting and greeting UHNWI clients, organising meeting rooms and required refreshments, upkeep of all pantry and stationary supplies and resolving of maintenance and IT issues via the outsourced company. Alongside managing incoming calls and emails as the first point of contact, you will also be required to support both the HR Manager and COO with any administration such as interview arrangements and client gift purchases.

Working 8.30am- 4.30pm Monday to Friday, this is a busy office with high standards of service to their clients and it requires a receptionist who is able to use their initiative and continue this service level on a day-to-day basis. You will have excellent communications skills in the English language and be a hands-on individual with strong MS Office and overall organisational skills.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Line of Service• Internal Firm ServicesSpecialism• IFS – Internal Firm Services – OtherManagement Level• AssociateJob Description & Summary• To provide support and administrative assistance for defined routine administrative workstreams to groups of internal clients within the firm, on a virtual basis from a remote location.Financial• Expenses and Timesheets• Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s systemCustomer• Travel Bookings• Organise business travel and accommodation bookings for executives• Maximise cost reduction opportunities through timely and appropriate travel choices• Liaise with travel approvals team to follow up on approvals• Organise visas and taxi bookings as required• Meetings, conference calls and Webex• Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)• Prepare and send out the call information to all concerned parties• Organise conference calls as needed and maintain call record for accounts purposesClient relationships• Develop good working relationships with executives via phone and email communication Internal Process• Partner and Executive general admin• Develop understanding of PwC standards and formats• Prepare documents when required i.e. presentations, proposals, letters• Ensure all documentation is filed in a systematic manner• Assist fellow EAs when required and work collaboratively withLearning and Growth• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role• Comply with PwC policies and procedures in all aspects of the role• Build network of strong working relationships both internally and externally• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education• Bachelor’s DegreeOverall Experience• 3+ years experience in an administrative roleLanguage• Proficiency in spoken and written English, Arabic is an advantageSpecific Skills• Experience with a professional services firm preferredKnowledge and Skills• Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions• Good spoken and written communication skills• Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance• Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times• Good interpersonal skills• Must possess a professional telephone manner• Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive• Demonstrated team player and dedication to provide high level of service• Must possess a warm, friendly and professional demeanor• Knowledge of administrative systems and processes• Proficiency in Google including G suite

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

The CompanyOur client, an international consultancy who specialise in public policy, are hiring an experienced Receptionist to support their small but diverse team. You will manage the office as well as supporting the team in all administrative duties. You must speak Arabic to be successful in this position.The RoleKey Responsibilities* Manage the imminent office move* General maintenance of the office* Greeting visitors* Liaising with government entities* General HR for the office* Diary management and travel arrangement for senior team

The CandidateKey Skills* Fluent in Arabic and English* Experience coordinating an office move* Strong IT skills* Ability to manage a heavy and complex workloadSalary10-15k per monthRobert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Pay and salary ranges are dependent upon experience, qualifications and training.

Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment:

Full Time

NA

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment:

Full Time

As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.The Opportunity As an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose. Your key responsibilities – Provide high level support to a small group of Partners and Executives- Organise and manage comprehensive diaries, travel and accommodation- Screening emails, responding and/or actioning as required- Prepare expense claims and timesheets on a weekly basis- Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate- Prepare and revise documents including presentations, emails, reports, agendas and papers- Coordinate client events, internal and external, as required within MENA- Leadership and people development- Counsel, coach or mentor others in the secretarial community- Identify opportunities to improve work efficiency and effectiveness

Skills and attributes for success – The demonstrated ability to build relationships with internal and external stakeholders- Exceptional written and verbal communication skills- Intermediate in the use of Microsoft Office suites- Excellent attention to detail and ability to multi-task- Strong communication skills including telephone manner and interpersonal skills- A strong team member with an ability to work across multiple teams- Experience in a professional services environment is highly regarded. To qualify for the role you must have – A minimum of 4-5 years previous EA experience, supporting multiple executives in a corporate environmentIdeally, you’ll also have – Prior working experience in global professional services organization or mid-tier firms will be highly advantageousWhat we look for Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.We are interested in entrepreneurs who have the confidence to develop and promote a brand new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey. What we offer We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer: – Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next. – Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. – Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs. – Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment:

Full Time

We believe our Talent Team is an exciting and challenging environment in which to develop your career. As a leading professional services firm, we know that our strength and capability come from our people – their different perspectives, experiences and backgrounds. The opportunity Reporting to the KSA HR Lead, you will be the focal point for all EY employees in KSA, you will be responsible for handling GOSI requests. Your key responsibilities As a GOSI administrator, you will be responsible to overlook and manage the GOSI records for all KSA employees. We require someone who has experience and knowledge in an extensive way of all GOSI operations – ideally currently working in a government relations or HR operations role. We also accept candidates who are currently working in a Finance or Tax role that it’s heavily involved with GOSI. Your role will involve working with confidential employee data including registering work-related injuries with GOSI, updating employee information and being in regular contact with GOSI. Skills and attributes for success – Liaise with colleagues and managers to proactively escalate problems and potential issues – Able to provide solutions and resolve matters – Handling all documents and transaction for GOSI To qualify for the role you must have – Fluent in written and spoken Arabic – Must have current experience working with GOSI – Confidentiality and Integrity essential as this role requires dealing with employees’ personal documentation – Must be proactive, highly organized, can communicate effectively and professionally and to manage own workload – Excellent English language skills, written and verbal – Excellent skills in Microsoft Word, Excel – Strong attention to detail – Bachelor’s degree in HR or Accounting or a CIPD certification is ideal

Ideally, you’ll also have – Ability to work under pressure – Excellent communication skills What we look for We are looking an experienced GOSI administrator that can provide support and expertise to our EY KSA HR Operations team What we offer We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer: – Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next. – Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. – Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs. – Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More