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    Government Relations Officer | Inspire Selection

    Employment:

    Full Time

    Government Liaison Officer Dubai 14-15k per month + carArabic speakerFor a professional services company who are expanding and who have a great reputation. This role will provide direct support to the Corporate Services Manager on all document processing and government submissions relating to legal and corporate services in the UAE.• Applicants for this role Must be fluent in Arabic with a minimum of 5 years’ experience in the same role. • Should have excellent English. We are looking for a team player, a person who can take ownership and accountability of tasks, and excellent organisation, planning and administration skills.

    Salary:
    AED
    14,000 to 15,000
    per month inclusive of fixed allowances.

    Responsibilities:• Can diligently manage, processes and record all company formation, licencing, post-registrations and labour and immigration applications • Have an excellent knowledge of the documentation required for all the services that the company offers• Have a deep understanding of all licensing and visa processes throughout the UAE which will include regularly attending Government departments and agencies including, but not limited to, Dubai Economy (DED), Abu Dhabi Department of Economic Development (ADDED). Ministry of Human Resources and Emiratisation (MOHRE), General Directorate of Residency and Foreigners Affairs (GDFRA), Ministry of Justice (MoJ), Tasheel, Amer, Dubai Airport Free Zone (DAFZA), Dubai Multi Commodities Centre (DMCC), Dubai South (DWC), Dubai Internet City (DIC), Jebel Ali Free Zone (JAFZA), Dubai Silicon Oasis (DSO) • To have existing relationships with a number of “go to” government authority officers who can assist with solving challenges • To ensure that the client facing team receives accurate information as per their request and to be provided in writing • To ensure that the client facing receives information in the timeframe they have requested and in line with client expectation • To demonstrate an outstanding passion for customer service • Manages all online visa and business licensing portals• Arranges and attends client medical screenings in a timely manner

    Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations – from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education. More

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    Executive Assistant | Irwin & Dow

    Employment:

    Full Time

    Our client represents a global management organisation with over 80 offices across the world and they now have a vacancy for an Executive Assistant within their Riyadh office. The organisation prides itself on their adaptability and work ethics to ensure they attract clients from a wide range of industry sectors including energy, financial services, health care, private equity and telecoms and as such this role can offer great career growth. Reporting to the Senior EA Team Leader you will work closely to support between 2-4 Management Consultants and ensure they are fully organised with complex diary management, global travel itineraries and associated documents. This is a fast paced and dynamic environment and it is imperative that you can be flexible in your approach to the role, fully committed and able manage highly confidential and fast changing movements for the Consultants. You will be a consummate professional and able to anticipate the Consultants’ needs and be a strong problem solver, taking decisions to maximise their time and efficiencies. You will also act as a gate keeper to field calls and emails and where possible, resolve any queries at the initial stage to manage the Consultants workload effectively. This professional services employer really is an organisation that values its staff and creates clear development plans and opportunities for employees at all levels of seniority. In addition, there is also an above market rate benefits package and because of this it is expected that you are a career Executive Assistant with a minimum of 4-5 years’ experience of supporting those at Senior Management or C-suite level in a diverse and fast paced global environment.

    The successful candidate for this Executive Assistant position will possess strong IT skills, including excel and PowerPoint and be educated to degree level. Our client is seeking a professional Saudi National EA with a minimum of 4 years’ experience across the Middle East region. Those with previous professional services experience and excellent English language skills are considered highly advantageous for this fantastic opportunity to join a global leader.

    Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

    Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

    Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

    Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

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    Workplace Coordinator | Ernst & Young

    Employment:

    Full Time

    If you are eager to demonstrate your skills in facilities management and desire to work in a leading company and be part of an inclusive working environment, then this would be an exciting role for you. The opportunity As a Supervising Workplace Coordinator, you will be an integral part of the facilities and hospitality services team, and a pivotal force in managing facility, inventory and maintenance related activities. At the same time, you will work with a team of excellent professionals, from whom you can learn to be a person of higher professionalism. Your key responsibilities Assist the Facilities Manager to effectively manage facilities activities on a day-to-day basis, delivering consistent, seamless and efficient services around building maintenance and repairs, office equipment and appliance maintenance and/or replacement and space planning. Other key responsibilities include:- Liaise with building management and external suppliers on alterations, reconfiguration and construction – Coordinate work with related parties on furniture and workstation set up, network point installations, vending services, equipment, etc. – Assist in managing the administrative activities involving maintenance and repairs of office equipment and appliances and desk moves within the office – Maintain and update inventory records of office equipment, appliances, furniture, stationery, etc. – Monitor order processes and patterns, identifying issues and concerns supporting cost efficiencies – Assist in preparing purchase orders and maintain purchasing records and pricing information Oversee resource deployment as necessary and based on workload requirements – Keep the office seating plans and utilization reports updated

    Skills and attributes for success – Proactively seek ways of improving the office environment, recycling & other environmentally friendly processes – Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment – Demonstrate a good understanding and knowledge in the field of purchasing – Ensure consistent quality of output/services is provided and requests are processed promptly – Contribute to the initiatives of strengthening and streamlining the facilities management To qualify for the role you must have – 2+ years experience working in a fast paced environment in facility management or procurement – In depth knowledge of systems, tools and procedures for office maintenance, office & facility management – Verbal and written communication skills – The ability to manage a diverse workload Ideally, you’ll also have – A bachelor’s degree in a related field What we look for We are most interested in people with confidence and strong experience in multitasking. You will need a proactive approach to work and the curiosity to seek out new challenges without being pushed. If you are ready to make a real contribution to our goal of building a better working world, this role is for you.What we offer We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer: – Continuous learning : You’ll develop the mindset and skills to navigate whatever comes next. – Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. – Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs. – Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

    EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

    EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

    The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

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    Admin Secretary | Tiger Recruitment

    Employment:

    Full Time

    Job Description• Manage the departmental tasks and activities such as:- Onboarding tasks- Leave Plan Maintenance- Training requirements- Consumables monitoring and ordering- Purchase Requisition (PR) Creation• Coordinate with HR on Employee Relationship Management• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications for the department• Manage the management calendar, including making appointments and prioritizing the most important matters• Maintain comprehensive and accurate records and ensure they are organized and easy to retrieve• Perform minor accounting and analysis duties, prepare and collate reports when required• Organize meetings and team buildings, including scheduling, sending reminders, and organizing catering when necessary

    Salary:
    AED
    5,000 to 6,000
    per month inclusive of fixed allowances.

    Skills• Excellent organizational skills• Good Communication (verbal & written)• Excellent People Skills• Assertive and possesses can-do attitude • Problem Solver and good attention to details• Good Event Coordination skills (good to have)• Technical Savvy (good to have)

    We specialise in matching exceptional support staff to top businesses and private individuals.

    We recruit for a range of positions around the world, including personal assistants, executive assistants, administrative assistants and many more.

    Our expert consultants only work with high-calibre individuals who offer outstanding business and private support. This is what makes us one of the market-leading permanent and temp recruitment agencies in London. More

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    Receptionist – UAE National | PricewaterhouseCoopers

    Employment:

    Full Time

    Line of ServiceInternal Firm ServicesIndustry/SectorNot ApplicableSpecialismIFS – AdministrationManagement LevelAssociateJob Description & SummaryTo operate switchboard and handle reception area activities. Serves as the first point of contact with the firm and the office for visitors and callers. Handle all internal and external inquiries and carry out administrative activities of the front office.Job Responsibilities:Financial- Adhere to the allocated budget for the administrative function of the office Customer- Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately – Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.  Internal Process- Operate the switchboard – Screen and route incoming telephone calls, take messages, and answer incoming queries – Maintain visitor and caller logs  – Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators – Answer queries from visitors and callers, and refers them to the appropriate person  – Perform general maintenance of the reception area – Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations) – Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner   (may be performed by Office Administrators in certain locations)    – Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations) – Support office manager in events planning and organization  – Act in accordance with regulations – Perform other administrative duties as required Learning and Growth- Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met – Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

    Education- High school certificate (equivalent) or Bachelor’s degree Language- Fluency  in spoken and written English, proficiency in Arabic is an advantage, French is a plus   Overall Experience- 0-1 years of experience in front desk or receptionist role Specific Skills – Experience with a professional services firm is an advantage  Knowledge and Skills- Strong organizational skills – Excellent oral communication and interpersonal skills – Must possess a professional telephone manner – Demonstrated ability to work under pressure – Demonstrated ability to work on own initiative – Demonstrated team player – Must possess a warm, friendly and professional demeanor – Basic PC skills on excel and word – Basic keyboard skills (at least 25 wpm)

    At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

    We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

    PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

    We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

    If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

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    Executive Assistant – Senior Associate | PricewaterhouseCoopers

    Employment:

    Full Time

    Line of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelSenior AssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Primary duties and responsibilitiesFinancial – Adhere to budget Customer – Diary management – Extensive management of online diaries, book appointments and arrange meetings, updates as required – Ensure Executive/s get to meetings on time with appropriate documentation – Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available – Call management – Handle and screen calls for Executive/s – Take and pass messages to Executive/s in a timely manner – Email management – Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary – Client relationships – Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication – Assist other EAs during busy periods Internal Process- Meetings – Proactive planning for meetings and follow up actions (documents, papers needed…)   – Organise local internal and external meetings, including organising catering, IT requirements etc – Meet and greet visitors – Partner and Executive general admin – Proofread and finalize documents when required i.e. presentations, proposals, letters – General filing – Keeping Executive own contacts databases/business card storage up to date Learning and Growth – Exercise confidentiality, discretion and personal sensitivity in all aspects of the role – Comply with PwC policies and procedures in all aspects of the role – Build network of strong working relationships both internally and externally – Assist with the organisation of PwC events as needed including dinners and outside events – Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

    Knowledge, skills, and abilitiesEducation – Bachelor’s  degree  Language – Proficiency in spoken and written English, Arabic is an advantage Overall Experience – 3 +years’ experience in an administrative role  Specific  Experience – Experience with a professional services firm preferred Knowledge and Skills – Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions – Good oral and written communication skills – Good interpersonal skills  – Must possess a professional telephone manner – Demonstrated ability to work under pressure – Demonstrated team player and dedication to provide high level of service – Must possess a warm, friendly and professional demeanor – Knowledge of administrative systems and processes – Ability to use Google including G suite – Must possess good keyboard skills (at least 55wpm)

    At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

    We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

    PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

    We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

    If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

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    Assistant Administrator | Charterhouse

    Employment:

    Full Time

    Charterhouse is working with a well-established entity who is looking to hire an Assistant Administrator for their Abu Dhabi office. For this full-time permanent role, you will be responsible in organising the soft services and hospitality operation requirements for staff, contractors and subcontractors with the relevant reporting and billing process. In addition your duties will include the execution of hotel and restaurant reservations, diary and calendar management, communicating with external parties, assisting with events and performing various administrative tasks as required.You will be working in an international team and your duties will therefore be varied, you must be confident with working within a diverse team. In addition to the stated duties, there will also be accounts and reconciliation duties in-order to effectively support the department.

    The successful candidate should be educated to Degree level with at least 5 years of general administrative experience in a professional support capacity, ideally with a background within Hospitality. You must have a good level of IT skills. This corporate organisation demands high standards, therefore it is essential you are well presented and possess excellent communication skills in English. Arabic would be advantageous. The ideal candidate must be energetic, extremely driven, eager to exceed expectations and has a consistently strong work ethic. Our client has a preference for Western educated candidates and those currently residing in Abu Dhabi.

    The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

    Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

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    EA for an International Professional Services Firm | RecruitMe FZE

    Employment:

    Full Time

    As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support and production services for a team of Managing Directors and Partners taking full responsibility for the maintenance of a demanding schedule. Represent the company to all internal and external contacts in a manner consistent with the value statemement. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions. Responsibilities include:• Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process• Maintaining and developing working relationships with various support staff members to maintain information flow and scheduling process• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements• Providing vacation cover to other Executive Assistants• Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support• Organizing and maintaining online systems for PA • Managing client contacts for MSFT Dynamics• Organizing and maintaining electronic filing system• Preparing weekly timesheets and expense reports• Maintain highest level of internal and external confidentiality

    QUALIFICATIONS :• Strong service orientation:o Maturity and flexibility to work both independently and in cooperation with otherso High level of self-motivation and initiativeo Willingness to exercise good judgment and make decisions based on logic and common sense• Excellent organizational skills:o Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient mannero Superior attention to detail and accuracyo Follow through/ownership of tasks to completiono Willingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials)• Ability to multi-task and complete a variety of projects in a fast-paced environment• Ability and willingness to work overtime on projects and tasks as required• Knowledge and experience of the Middle East and local practices• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook• Organizational skills: ability to handle competing priorities and to work effectively in a• challenging, fast-paced environment• Service oriented, flexible, attentive to detail team player• Ability to respect all information as personal and confidential• Required a minimum of 4-5 years’ experience in a fast-paced environment

    RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

    Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

    What we do:

    Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

    We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More