Administration & Secretarial

Employment:

Full Time

The CompanyOur client, a global and well-respected investment business, are looking to appoint a Senior Executive Assistant to support their ridiculously busy CEO. You will provide full support to the CEO and act as line manager for additional EAs within the business. You simply must be coming from financial services, preferably investments or private equity and have experience supporting at the most senior level. Managerial experience is of course required as is fluent Arabic and English.The RoleKey Responsibilities* Full travel, logistics and calendar management* Acting as POC for those looking to engage with the CEO, both internally and externally* Coordinate with other EA in the business to ensure continuity* Maintain the wider office, acting as Manager for the team of EAs under you* Draft correspondence on behalf of the CEOs office* Maintain and implement relevant policies and procedures to ensure the effectiveness of the office* Develop strategic relationships with investors* Manage different key projects on behalf of the CEO

The CandidateKey Skills* You must have a strategic mindset, able to understand the scope and direction of the business* Advanced organisational skills are required in order to juggle multiple high profile and conflicting projects* People management skills with the ability to keep track of various workloads* Excellent time management skills* Eagerness to grow in the role alongside the CEO* Professionalism and discretion are a mustRobert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Pay and salary ranges are dependent upon experience, qualifications and training.

Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment:

Full Time

Executive Administrator for Abu Dhabi entity (Native English Speakers)A financial institution under the Abu Dhabi government is looking to hire an Executive Administrator to provide administrator support to the Director General. They are seeking Western expats – native English speakers only for this role.Job Purpose:To provide administrative support to the Director General (DG) by managing information requests, and performing other clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, maintaining calendars for the DG Office and following up internal and external entities.Job Responsibilities:- Ensure effective flow of communication between the DG and all departments by coordinating with respective leadership team members and departmental administrative staff.- Maintain relationships with key external stakeholders relevant for ADFD and liaise for information or schedule tasks as and when required.- Schedule meetings and events requiring the DG’s involvement, in alignment with the availability of respective attendees; ensure that the scheduling of meetings and events requiring the DG’s involvement are undertaken effectively, and in alignment with the availability of respective attendees.- Complete administrative requirements for travel missions being planned by the DG, for example complete travel bookings and hotel reservations.- Attend management, committee and other meetings and take minutes, as directed by the DG to ensure effective documentation and follow up.- Prepare periodic management reports by liaising by relevant departments and compiling necessary information in a timely manner, as necessary.- Preserve confidentiality and discretion on all matters pertaining to the DG Office, with a view to safeguard the image of the company.- Ensure that the quality, health, safety and environment related requirements as applicable to performing the role are met at all times.- Adhere to organizational policies and procedures at all times as applicable to performing the role.- Implement assigned tasks to the satisfaction of the DG.- Manage documents and make them available on demand.- Follow-up on incoming and outgoing correspondence- Undertake any responsibilities, as directed by the reporting manager in line with organizational objectives and targets for the DG Office.

Job requirements- Bachelor’s degree with any specialization, preferably in Business Administration / Management.- Relevant certification in Microsoft Office.- Fluent written and spoken English.- Preferred 8+ years of relevant experience in Administration / Office secretarial operations.- Western expats only (Native English speakers)

ADIV Human Resources Consultancy L.L.C.” is an Abu Dhabi based on-shore company and we operate with high standards and provide value-added services. We understand the volatility of the market and the change in the needs of its clients. Keeping this in mind, we hire only the best of Consultants whose exposure to the market and the region is of the highest standards. “ADIV Human Resources Consultancy L.L.C.” will make the talented people fit into the right place so that they can enhance their skills. We uphold this responsibility to fulfill our commitment as ‘Let’s make the solutions possible for all diversity of people’ More

Employment:

Full Time

Job Summary: To consult with relevant teams/key stakeholders and advise them on complex immigration issues for employees joining and transferring in / out of the MENA region. Oversee immigration related activities for employees and their dependents as they join, exit or transfer from one office/legal entity to another within a cluster of offices in the MENA region to facilitate a smooth transitions process. The remit of this role includes supervision of issuance, renewals and cancelation of Iqama /work permits for new/existing employees and their dependents ensuring that the firm is compliant with the local immigration laws as well as ensuring all trade licenses and audit licenses are active and renewed on time. Essential functions of the job: Transitions Immigration Process Management: • Manage the Immigration Team in the respective office.• Develop the Immigration practice in the respective office.• Coach, train and motivate the team members to consistently provide excellent service.• Ensure a robust communication with relevant stake holders to updates are being shared on a timely basis.• Build and maintain relationships with key stakeholder by providing consistently high levels of customer service.• Supervise the transfers between the 2 legal entities by ensuring all processes are in order and carried out seamlessly.• Build relationships both within the firm and externally with government authorities, identifying opportunities and managing expectations• Be the focal point of contact with the CBTS team providing them with the required guidance to assist all business visa travelers and managing expectations. • Manage the successful delivery of immigration projects in KSA and GCC region• Adherence to Quality and Risk Management processes.• Oversee the entire National pension process (GOSI) by mitigating any risks and ensuring 100% compliance • Oversee the issuance new / renewal of all visa / Iqama types for employees across all service lines in the office• Supervise and coordinate with the PRO for all iqama applications with issues, to have them resolved through the Immigration and labour offices.• Monitor the status of applications and ensure team adherence to updating the Immigration tool (TMT) as well as generate monthly reports (where applicable) • Keep up to date with the latest changes in the world of Immigration and Labour and ensure prompt updates are provided to the management as well as the team. • Monitor and track all incoming & outgoing original documentation i.e. marriage / birth / educational / original passports etc. via the Internal document tracking system “Doc-Track”.• Carry out regular risk assessments for new projects assigned and highlight any risks to the management prior to deployment. • Create and develop process documents for all internal processes within the office• Manage and support any queries received from senior management, employees and guide them in accordance with the best practices.• Manage the inspections of government officials during their visit to the offices across all entities. • Oversee the renewal of Auditors Registration & Partners Auditors Certificate, Trade Licenses, Immigration and labour permits etc. for all entities in your office, ensuring compliance and meeting the deadline whilst coordinating with the Legal team as and when needed.• Escalate any high-risk situations and ensure that the KSA Talent Lead / MENA Immigration Lead have adequate information to make the right decisions.

Knowledge and Skill Requirements • Confidentiality and Integrity, as this role requires dealing with employees’ personal documentation• Upholding EY’s values, brand and reputation as well as understand and follow workplace policies and procedures• Excellent communication skills• Excellent knowledge of Labour and Immigration requirements.• Enthusiastic and energetic; able to embrace new ways of working.• Should be a Team player with an ability to build strong client relationships• Project management skills to plan and prioritise work and meet deadlines • Outgoing with good relationship skills and the ability to deliver quality output• Attention to detail with a commitment to high quality and accuracy • Self-starter; willing to be accountable for your decisions and output • Handling all documents and transaction for immigration and Ministry of Labour (Where applicable)• Ability to work under pressure• Ability to provide document control solutions and handling all documents and transactions for immigration and Labour. Job Requirements: Education: • High School Certificate or bachelor’s degree in Human Resource Management or related field. Experience: • 5 – 6 years’ experience as a government relation representative.• Excellent knowledge of Labour and Immigration requirements. • Fluency in written and spoken Arabic as well as excellent English language skills (written and verbal)• Advanced user of Microsoft Outlook, Word and Excel with strong attention to detail• Nationals of the respective countries with government mandated documents

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment:

Full Time

The CompanyOur client, an established and well-respected business based in DIFC, are looking to hire a receptionist on a 6-month basis. You will be based front of house where you will act at the first point of contact for any visitors into the office. This role would suit someone coming from a customer service role. You must be able to start within 1 week.The RoleResponsibilities:* Meeting and greeting clients* Fielding all call and enquiries coming in to the business* Maintaining reception area and ensuring security* Supporting the EA with general admin tasks

The CandidateRequirements:* Must be able to start immediately* Experience in Customer Service – Cabin Crew would be ideal* A positive can-do attitude* Ability to work well under pressure and juggle heavy workload* Excellent written and spoken EnglishRobert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Pay and salary ranges are dependent upon experience, qualifications and training.

Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment:

Full Time

Taking a more senior approach and managing a small team of Executive Assistants and Administrators, this Saudi National required position is based in the corporate office of our global professional services client in the heart of Riyadh. As the Saudi Arabian market continues to grow, you will be joining an exceptionally fast paced environment and therefore we are seeking a high caliber individual who is proactive, organised and highly people centric. Ideally you will have exposure from within the finance professional service sector, such as the “Big 4” (PwC, Ernst & Young, KPMG or Deloitte) or a global legal firm, supporting those at a Senior or Managing Partner level. This role will take responsibility, not only for 1-2 Senior individuals as an EA support, but also manage a team of Executive Assistants and administrative functions totaling 4-5 employees. You will report into the Saudi Senior Team on a daily basis and also take instruction from the Regional Senior Leadership team in Dubai, which holds the regional headquarters. Ensuring you remain constantly forward thinking you will be expected to fully organise complex diaries, global travel itineraries and all associated documents, such as excel reports and PowerPoint presentations. It is imperative that you can be flexible in your approach to the role, fully committed and able to manage highly confidential and fast changing movements for the Senior individuals. You will be a strong problem solver with a highly approachable demeanor to engage and manage your team to achieve competing deadlines and foster an environment of shared best practices and constant improvements.

This top tier professional services employer is an organisation that highly invests in its employees and can provide clear development opportunities for growth. We are therefore seeking a career Executive Assistant with team management experience and an overall minimum of 4 years’ experience in the same. The successful candidate will possess strong IT skills, excellent English language capabilities and be educated to degree level.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

• All the work required includes but is not limited to:Strategic Planning & Business Development:• Under guidance and support by senior management, take a lead role in the business development, formulation & monitoring of the business plan, organization of various management and working-level conferences in the MEA region, and complete various reporting in association with it.• Properly keep and file various important documents and prepare documents for submission or presentations such as meeting minutes, analysis reports, proposals, and discussion papers with clients when they are required.• Support team members with collecting and analyzing market information.General Affairs:• Support team members for company expense settlement through Concur and Financial Management Departments.• Under the instructions , set up a meeting among various stakeholders.• Support documentation such as printing, sending/receiving couriers, etc.• Deal with the customer and client hospitality – such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc., when required.• Organize lunches, dinners, and parties for customers and the team members.• Advise on, assisting in choosing, and booking restaurants and other venues for functions.Translation Support:• Support team members with translations of the documents from Japanese to English and vice-versa (or check those translated documents).Relationships:• GM and other team members• Other staffs working• Staff working in Globally.• Customers and employees in invested assets.• Booking staff at various hotels, restaurants, and clubs in the ME and overseas.• Staff at various travel, airline companies, and other external advisors.Person Specification

Salary:
AED
12,000
per month inclusive of fixed allowances.

Skill/Knowledge:• Good communication skills (verbal, written, and listening) in English and Japanese.• Good team working skills while having the ability to work independently.• Advanced command of MS Office, including Word, Excel, Outlook, and PowerPoint.• Positive/proactive mindsets to take up new knowledge about business, expertise, company rules, etc. (not limit itself within the familiar knowledge and experiences) that are required for efficient support team members.• Patience, empathy, understanding, and common sense.• Ability to work as part of a team or on own initiative. Should be a self-motivated and reliable individual.• Ability to multi-task, manage shifting priorities and work within strict deadlines.• Basic accounting/financing knowledge and budgetary management and expense processing skills.• Ability to build a rapport with a wide range of people.• Preferably, basic understandings about trading and investment.• Willingness to travel and attend lunch/dinner with customers/clients when required.• Good attendance and punctuality.Experience:• Experience in administrative support functions.• Preferably, previous experience working for a Japanese company, ideally a multinational organization, is beneficial.• Experience in business development and business planning would be beneficial.Education:• Undergraduate degree or equivalent

PARKER CONNECT is the fastest growing Management Consultancy in the Middle East. We provide world class services such as Executive Search and Consultancy through our centrally located office in Dubai, United Arab Emirates. Ever since starting operations, the organization has witnessed rapid growth purely achieved through firm business relations and quality service delivery. Our market knowledge in the region put together with quality consultants and excellent infrastructure has enabled us to build a strong portfolio of clients which include MNC’s and local firms. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – Internal Firm Services – OtherManagement LevelAssociateJob Description & SummaryTo provide support and administrative assistance for defined routine administrative workstreams to groups of internal clients within the firm, on a virtual basis from a remote location.FinancialExpenses and Timesheets- Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s systemCustomerTravel Bookings- Organise business travel and accommodation bookings for executives- Maximise cost reduction opportunities through timely and appropriate travel choices- Liaise with travel approvals team to follow up on approvals- Organise visas and taxi bookings as required- Meetings, conference calls and Webex- Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)- Prepare and send out the call information to all concerned parties- Organise conference calls as needed and maintain call record for accounts purposesClient relationships- Develop good working relationships with executives via phone and email communication Internal ProcessPartner and Executive general admin- Develop understanding of PwC standards and formats- Prepare documents when required i.e. presentations, proposals, letters- Ensure all documentation is filed in a systematic manner- Assist fellow EAs when required and work collaboratively with 3 of 4 team membersLearning and Growth- Exercise confidentiality, discretion and personal sensitivity in all aspects of the role- Comply with PwC policies and procedures in all aspects of the role- Build network of strong working relationships both internally and externally- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education- Bachelor’s DegreeOverall Experience- 3+ years experience in an administrative roleLanguage- Proficiency in spoken and written English, Arabic is an advantageSpecific Skills- Experience with a professional services firm preferredKnowledge and Skills- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions- Good spoken and written communication skills- Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance- Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times- Good interpersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive- Demonstrated team player and dedication to provide high level of service- Must possess a warm, friendly and professional demeanor- Knowledge of administrative systems and processes- Proficiency in Google including G suite

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

Varied secretarial position supporting the Manager for the MENA Region with personal and executive assistant duties.Client DetailsOur client is a highly reputed Trade Brokerage/Fin-tech company with a global presence in the market. We are currently recruiting a Personal Assistant to support the Senior Manager for the MENA Region.Description* Be the key support contact between the Senior Manager and various departments, ensuring efficient communication* Ensure strong relationships with key stakeholders are maintained* Arrange all the logistic requirements which include travel bookings, hotel accommodations, visa and mandatory tests required for travel* Format information for internal and external communication as required by the CEO via emails, presentations, reports in a timely and accurate manner* Manage the diary and calendar on a regular basis with the prepared itineraries and agendas* Schedule all internal and external team meetings and take minutes when required, ensuring proper documentation* Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the organisationJob OfferThe successful candidate for this role will be offered a competitive monthly salary. Additionally, he/she will receive medical insurance and annual flight tickets. This is an exciting opportunity for an experienced Personal Assistant/ Executive Assistant to further progress their career with a global, professional entity.

* ­­­­­­5+ years of experience in Administration working as an Executive Assistant, Personal Assistant, or similar roles supporting Senior Managers* Fluency in Arabic is advantageous* Must be currently located in UAE with proven local work experience* Must have the ability to work independently in a fast and efficient manner* Must have strong knowledge in Microsoft Office* Ability to deliver to Key Performance Indicators in a regulated environment through one’s own initiative

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More