Administration & Secretarial

Employment:

Full Time

Charterhouse is working with a professional Fintech client who are looking to hire an Office Manager, to join their team in Abu Dhabi.Your duties will include but are not limited to; answering all incoming telephone enquiries, along with managing paperwork and documentation on behalf of the office. You will ensure all visiting clients are welcomed to the business in a professional and personable manner. You will be responsible for the smooth running of the office and coordinate business travel for employees. In addition to providing a full spectrum of office administration duties efficiently you shall be expected to maintain a professional, courteous and personable attitude to your work at all times. As a proven administrator; you will be able to manage tight deadlines and represent the business in the best light consistently.

The successful candidate should have at least 7 years of relevant administrative experience and ideally will have gained this experience within Professional Services, Financial Services or a Banking environment. The successful candidate will already be living in Abu Dhabi and ideally possess UAE working experience.You should have strong initiative and attention to detail and be a passionate professional. You must have excellent communication skills in English, and Arabic as well would be advantageous. In character, you will be confident, self-motivated and bring energy to your daily tasks.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

Responsibilities:• To assist the Sports Facility Manager in the efficient, effective, and economic delivery of services and the utilization of resources to fulfill the requirements of Padel Tennis club.• To assist in ensuring high levels of customer care and service delivery from the main reception area located in the Padel Tennis club in conjunction with the Operations Manager.• To assist in the co-ordination of all administration procedures related to the day-to-day management of the Padel tennis Management Unit.• To act as the central communication link between all users/customers of the sports facility and the management team.• To assist organize part time rotes ensuring the Reception is always covered and to coordinate any additional administrative work for evening and weekend receptionists.• To greet all visitors to the Padel Tennis Club, ensuring they are made welcome and ascertaining their requirements, assisting them with general information or passing them on to the appropriate person.• To answer the telephone and to ensure good customer care of all enquiries.• To assist the Duty Managers with the day to day sports bookings and liaise with the appropriate personnel.• To be responsible for carrying out any necessary financial duties according to the Financial Procedures i.e. handling money, cashing up, invoicing.• To ensure the reception area is constantly neat and tidy thus projecting a professional image.• To collect payment for the hire or usage of sports facilities/equipment and ensure that all cash issues, collections, financial transactions, and banking are carried out in accordance with the Padel Tennis Financial Regulations.• To control ancillary facilities such as lighting, AC and security cameras which are linked to the main reception.• To control stationery levels and request new stock where required.

Salary:
AED
3,000 to 4,000
per month inclusive of fixed allowances.

Qualification:• High school diploma or General education degree (GED) required• 2-3 years of relevant experience in Health club or Recreational facilities.• Proficient in Microsoft Office• Strong phone skills• Demonstrated ability to read, write, and speak English• Comfortable multi-tasking and prioritizing tasks without guidance• Excellent interpersonal skills• Punctual with strong attendance history.

Focusing on the platform built around the whole camel industry chain, we are committed to creating a new camel value.

Committed to creating a new value for camels.

Based on the concept of “making good use of camel resources and serving the human society”, Royal Camel Group, relying on its technology innovation strategy and international strategy to drive the rapid development of its business, has become a leading Chinese enterprise in the UAE. More

Employment:

Full Time

As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.The Opportunity As an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose. Your key responsibilities – Provide high level support to a small group of Partners and Executives – Organise and manage comprehensive diaries, travel and accommodation – Screening emails, responding and/or actioning as required – Prepare expense claims and timesheets on a weekly basis – Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate – Prepare and revise documents including presentations, emails, reports, agendas and papers – Coordinate client events, internal and external, as required within MENA

Skills and attributes for success – The demonstrated ability to build relationships with internal and external stakeholders – Exceptional written and verbal communication skills – Intermediate in the use of Microsoft Office suites – Excellent attention to detail and ability to multi-task – Strong communication skills including telephone manner and interpersonal skills – A strong team member with an ability to work across multiple teams – Experience in a professional services environment is highly regarded. To qualify for the role you must have – A minimum of 2-3 years Previous EA experience, supporting multiple executives in a corporate environment Ideally, you’ll also have – Prior working experience in global professional services organization or mid-tier firms will be highly advantageous What we look for Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a brand new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey. What we offer We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer: – Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next. – Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. – Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs. – Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment:

Full Time

The owner of a large diversified international holding company needs a Personal Assistant in an office in Dubai.We are looking for not just an assistant, but also a like-minded person, a talented organizer with a broad outlook, free from the idea of ??“impossibility” to complete the task.You need to be the right hand of your manager, make quick decisions, be ready for business trips around the world and irregular working hours.Responsibilities:* Office management* Reception of correspondence and telephone calls in the office* Business support for office staff* Travel support* Fulfillment of personal assignments of the head and members of his family

1. Russian speaker2. The presence of organizational skills, high communication skills, positivity, tact, goodwill.3. Willingness to move and travel4. English language C1, C2 strictly!4. Candidate has experience living in Dubai5. Work experience as a personal assistant, assistant – required from 1 yearIf you do not meet at least one of the criteria – DO NOT RESPOND, your resume will not be considered.

As the single Family office for the Rotman Family, Royal Antler Wealth Management Limited manages a significant and diversified portfolio over a variety of different asset classes. Royal Antler Wealth Management Limited sole objective is to look after the commercial and private interest of the Family and its Fundamentals serve as the compass in all business investment activities. More

Employment:

Full Time

Our client is a leading Global Professional Service company in Dubai. They are currently recruiting a Team Assistant (seated at the reception) to work across their operations in DIFC.Client DetailsThey are seeking out candidates who possess a dynamic personality with the ability to perform multiple tasks independently and efficiently.Description* Greet, welcome, and direct the visitors to the appropriate person/office as soon as they arrive* Maintain a warm and welcoming atmosphere by providing assistance to the visitors and the staff members* Be the key support contact between the Senior Management and various departments, ensuring efficient communication* Provide administrative support to the Senior Management as well as the various departments across the organisation* Ensure strong relationships with key stakeholders are maintained* Manage the diary and calendar on a regular basis with the prepared agendas* Format information for internal and external communication as required via emails in a timely and accurate manner* Schedule all internal and external team meetings, book meeting rooms, ensure proper arrangement with all the required facilities* Arrange all the logistic requirements which include travel bookings, hotel accommodations, visa and mandatory tests required for travel* Ensure proper documentation of guest register and high priority reports.* Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the organisationJob OfferThe successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity to further progress with a global, professional entity.

* ­­­­­­3+ years of relevant support experience with a leading professional service company (financial service, management consultancy or Law firm) in DIFC * Western Qualified candidates preferred* Must be currently located in UAE* Must have strong knowledge in Microsoft Office* Ability to deliver to Key Performance Indicators in a regulated environment through one’s own initiative

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Exciting entry level administration assistant to support a reputable, global, financial organisation based in their high energy office in DIFC.Our client is a leading global financial brokerage company in Dubai and are currently recruiting an Administration Assistant to work across their operations.They are seeking out candidates who possess a dynamic and strong personality with the ability to perform multiple tasks effectively.Job Description * Liaising, coordinating and ensuring constant follow up on financial tasks on a day-to-day basis with the team to optimise work flow.* Maintaining a digital record of all financial transactions, documents, and supplier information.* Processing work orders, supplier invoices, expenses claims, account payments, and payroll.* Compiling financial data to prepare monthly revenue reports and ensuring that client accounts are accurate and up to date.* Be the key support contact between the various departments, ensuring efficient communication* Ensure strong relationships with key stakeholders are maintained* Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the organisationWhat’s on Offer The successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity to further progress with a global, professional entity.

The Successful Applicant * Fluency in English is essential* Must be currently located in UAE* A minimum of 1 year’s work experience* Must have strong knowledge in Microsoft Excel* Ability to deliver to Key Performance Indicators in a regulated environment through one’s own initiative* Must have the ability to work independently in a fast and efficient manner

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

A personal assistant PA to Chairman is required for the company. Responsibilities typically include:• Acting as the first point of contact, dealing with correspondence and phone calls• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive• Booking and arranging travel, transport, and accommodation• Organizing events and conferences• Reminding the manager/executive of important tasks and deadlines• Typing, compiling, and preparing reports, presentations, and correspondence• Managing databases and filing systems• Implementing and maintaining procedures/administrative systems• Liaising with staff, suppliers, and clients• Collating and filing expenses• Miscellaneous tasks to support office managers on their daily office tasks

• Discretion and trustworthiness: you will often be the party to confidential information• Flexibility and adaptability• Good oral and written communication skills• Organizational skills and the ability to multitask• The ability to be proactive and take the initiative

IDB was established in 2011; with a paid-up capital of 250 billion Iraqi dinars, (equivalent to 210 million US dollars) as of today. The bank is one of the leading banks locally and regionally, in offering commercial banking services to corporate and retail customers. The Bank has a competitive edge in its conclusive electronic banking services offering.

The Bank attained “Issuing and Acquiring” license from both MasterCard and Visa as the first Iraqi Bank to issue all types of electronic cards (debit, credit, pre-paid) from inside Iraq. The Bank today has the largest ATM acquiring network with more than (150) ATMs installed in Iraq in addition to more than (1000) POS. As per the Bank’s Board approved strategy, the ATM network will reach around (300) ATMs and POS will reach (5000) by end of 2019.

It is noteworthy to mention here that the Bank has received the best rating in Iraq according to the join audit conducted by the Central Bank of Iraq in coordination with Ernst & Young as per the CAMELS rating methodology. More

Employment:

Full Time

Office Management – Executive Assistant – Associate (Evergreen) – JordanLine of ServiceInternal Firm ServicesIndustry/SectorNot ApplicableSpecialismIFS – Internal Firm Services – OtherManagement LevelAssociateJob Description & SummaryTo provide support and administrative assistance for defined routine administrative workstreams to groups of internal clients within the firm, on a virtual basis from a remote location.Financial- Expenses and Timesheets- Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s systemCustomer- Travel Bookings- Organise business travel and accommodation bookings for executives- Maximise cost reduction opportunities through timely and appropriate travel choices- Liaise with travel approvals team to follow up on approvals- Organise visas and taxi bookings as required- Meetings, conference calls and Webex- Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)- Prepare and send out the call information to all concerned parties- Organise conference calls as needed and maintain call record for accounts purposesClient relationships- Develop good working relationships with executives via phone and email communicationInternal ProcessPartner and Executive general admin- Develop understanding of PwC standards and formats- Prepare documents when required i.e. presentations, proposals, letters- Ensure all documentation is filed in a systematic manner- Assist fellow EAs when required and work collaboratively with team membersLearning and Growth- Exercise confidentiality, discretion and personal sensitivity in all aspects of the role- Comply with PwC policies and procedures in all aspects of the role- Build network of strong working relationships both internally and externally- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilitiesEducation- Bachelor’s DegreeOverall Experience- 3+ years experience in an administrative roleLanguage- Proficiency in spoken and written English, Arabic is an advantageSpecific Skills- Experience with a professional services firm preferredKnowledge and Skills- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions- Good spoken and written communication skills- Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance- Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times- Good interpersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive- Demonstrated team player and dedication to provide high level of service- Must possess a warm, friendly and professional demeanor- Knowledge of administrative systems and processes- Proficiency in Google including G suiteTravel Requirements0%Available for Work Visa Sponsorship?NoGovernment Clearance Required?No

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More