Administration & Secretarial

Employment:

Full Time

Charterhouse is working with a well-established entity who is looking to hire an Assistant Administrator for their Abu Dhabi office. For this full-time permanent role, you will be responsible in organising the soft services and hospitality operation requirements for staff, contractors and subcontractors with the relevant reporting and billing process. In addition your duties will include the execution of hotel and restaurant reservations, diary and calendar management, communicating with external parties, assisting with events and performing various administrative tasks as required.You will be working in an international team and your duties will therefore be varied, you must be confident with working within a diverse team. In addition to the stated duties, there will also be accounts and reconciliation duties in-order to effectively support the department.

The successful candidate should be educated to Degree level with at least 5 years of general administrative experience in a professional support capacity, ideally with a background within Hospitality. You must have a good level of IT skills. This corporate organisation demands high standards, therefore it is essential you are well presented and possess excellent communication skills in English. Arabic would be advantageous. The ideal candidate must be energetic, extremely driven, eager to exceed expectations and has a consistently strong work ethic. Our client has a preference for Western educated candidates and those currently residing in Abu Dhabi.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support and production services for a team of Managing Directors and Partners taking full responsibility for the maintenance of a demanding schedule. Represent the company to all internal and external contacts in a manner consistent with the value statemement. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions. Responsibilities include:• Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.• Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process• Maintaining and developing working relationships with various support staff members to maintain information flow and scheduling process• Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements• Providing vacation cover to other Executive Assistants• Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering• Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items• Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support• Organizing and maintaining online systems for PA • Managing client contacts for MSFT Dynamics• Organizing and maintaining electronic filing system• Preparing weekly timesheets and expense reports• Maintain highest level of internal and external confidentiality

QUALIFICATIONS :• Strong service orientation:o Maturity and flexibility to work both independently and in cooperation with otherso High level of self-motivation and initiativeo Willingness to exercise good judgment and make decisions based on logic and common sense• Excellent organizational skills:o Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient mannero Superior attention to detail and accuracyo Follow through/ownership of tasks to completiono Willingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials)• Ability to multi-task and complete a variety of projects in a fast-paced environment• Ability and willingness to work overtime on projects and tasks as required• Knowledge and experience of the Middle East and local practices• Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook• Organizational skills: ability to handle competing priorities and to work effectively in a• challenging, fast-paced environment• Service oriented, flexible, attentive to detail team player• Ability to respect all information as personal and confidential• Required a minimum of 4-5 years’ experience in a fast-paced environment

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More

Employment:

Full Time

Our client represents a global management organisation with over 80 offices across the world and they now have a vacancy for an Executive Assistant within their Riyadh office. The organisation prides itself on their adaptability and work ethics to ensure they attract clients from a wide range of industry sectors including energy, financial services, health care, private equity and telecoms and as such this role can offer great career growth. Reporting to the Senior EA Team Leader you will work closely to support between 2-4 Management Consultants and ensure they are fully organised with complex diary management, global travel itineraries and associated documents. This is a fast paced and dynamic environment and it is imperative that you can be flexible in your approach to the role, fully committed and able manage highly confidential and fast changing movements for the Consultants. You will be a consummate professional and able to anticipate the Consultants’ needs and be a strong problem solver, taking decisions to maximise their time and efficiencies. You will also act as a gate keeper to field calls and emails and where possible, resolve any queries at the initial stage to manage the Consultants workload effectively. This professional services employer really is an organisation that values its staff and creates clear development plans and opportunities for employees at all levels of seniority. In addition, there is also an above market rate benefits package and because of this it is expected that you are a career Executive Assistant with a minimum of 4-5 years’ experience of supporting those at Senior Management or C-suite level in a diverse and fast paced global environment.

The successful candidate for this Executive Assistant position will possess strong IT skills, including excel and PowerPoint and be educated to degree level. Our client is seeking a professional Saudi National EA with a minimum of 4 years’ experience across the Middle East region. Those with previous professional services experience and excellent English language skills are considered highly advantageous for this fantastic opportunity to join a global leader.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Our client is a leading management consultancy with locations spanning worldwide. They are currently seeking to expand their workforce and looking to hire an experienced Vendor Registration Specialist to join their facility in Riyadh.Client DetailsThe organisation is an industry titan; with nearly a century of experience in more than 20 countries. They are seeking a Vendor registration Specialist to join their team.DescriptionThe Vendor Registration Specialist will be responsible for:* Processing new client registration requests in a timely manner* Obtaining registration information and updating documents on the organisation’s database* Consistently checking emails for new client registration opportunities* Delivering notifications periodically to the proposal team on new client registrations or updates to current client statuses* Providing support to the team with RFP tasks and assisting them with uploading required documents* Keeping track of any new information on the client’s portal (e.g. deadlines, RFPs, etc.)* Formulating and sending out contracts and agreements to clientsJob OfferThe successful candidate will receive a competitive monthly salary. This is an exciting opportunity for a Vendor Registration Specialist to further progress their career with a global management consultancy.

* 2-3 years of experience within a similar role* Previous experience working with a management consultancy is advantageous* Fluent in Arabic* Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook)* Solid organisational skills* Excellent interpersonal skills

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Line of ServiceAssuranceSpecialismAssuranceManagement LevelAssociateJob Description & SummaryA career within Assurance Support services, will provide the opportunity to support our engagement teams and clients by providing advice and counsel on accounting, financial reporting, and strategic business issues. – In joining, you’ll help ensure a complete and relevant exchange of information among our consultants and in turn with engagement teams and clients, provide experts advice on a variety of specific topics, support engagement teams in resolving complex issues, and supporting clients and their subsidiaries in evaluating the potential impact of accounting and reporting standard setting initiatives. – You’ll develop strong relationships with our engagement teams and established audit clients and enhance our ability to meet greater investor expectations with the challenges of an increasingly complex business environment.- Supports the team with the hotel accommodation bookings across the region – Responsible for all hotel ballrooms and venue  bookings across the region – Supports the team in all VISA process within the region – Responsible for handling ticket reservations, cancellations, alterations, and informing relevant stakeholders when a flight has been delayed or cancelled – Excellent spoken and written English  – Excellent administrative and organisation skills

– Professional yet approachable manner. – High attention to detail. – Ability to work effectively under pressure. – Ability to work well in a team as well as independently – Flexibility in working hours (evenings, weekends as and when required)

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

Tax & Legal Services – Legal – Immigration – Administrative Assistant (Associate)Line of ServiceTaxSpecialismImmigrationManagement LevelAssociateJob Description & SummaryA career in our Immigration, will provide you with the opportunity to help our clients adopt a more strategic approach to managing their immigration matters. You will manage a high-volume team in a dynamic and fast-paced work environment that will carefully and efficiently manage the end to end process of various non-immigrant (temporary) and immigrant (permanent residence) visas. You will also provide strategic advice and counsel to both employers and employees to help our clients gain maximum value on their immigration and mobility strategies.To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.As an Associate, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:- Invite and give in the moment feedback in a constructive manner.- Share and collaborate effectively with others.- Identify and make suggestions for improvements when problems and/or opportunities arise.- Handle, manipulate and analyse data and information responsibly.- Follow risk management and compliance procedures.- Keep up-to-date with developments in area of specialism.- Communicate confidently in a clear, concise and articulate manner – verbally and in the materials I produce.- Build and maintain an internal and external network.- Seek opportunities to learn about how PwC works as a global network of firms.- Uphold the firm’s code of ethics and business conduct.Who we are We are part of the largest global legal network and have over 3,500 lawyers and legal professionals in over 90 countries (over 170 countries including immigration law and entity governance & compliance). Our Middle East Legal Network continues to rapidly grow. Our lawyers and legal professionals work alongside the wider PwC, providing a truly joined up client facing service offering. Our team often works with Tax, Structuring, Consulting and Risk Assurance Services and other professionals from within PwC to deliver a unique, comprehensive and integrated service to our clients.  We are a thriving business across the Middle East with a regional hub in Dubai, looking to expand further.  The Immigration practice provides advisory and compliance services to clients in relation to immigration and provides a unique opportunity to broaden your own skills and be at the cutting edge of legal services. We also look to embrace technology in everything we do. About the role We are looking for an GRO with ideally 8 years’ experience and a Middle East Immigration background is desirable, to join the team and to help support its continued expansion.  Our new GRO will be fully responsible to liaison with Government Ministries and other Government Entities and the Immigration team in Riyadh, Saudi Arabia. We expect those in this role will enjoy an interesting, varied and challenging workload. The day-to-day work will involve being the main point of contact within all administrative/HR related tasks for our client employees, issuing all employees related documentations including LoIs, ERE Visas, Iqama and Labor Licenses Cards, dealing with the various government authorities (such as GOSI, GAZT, MOL, SAGIA, COC) as well as submitting on-line administrative forms/requests. In addition to the above, the GRO will be responsible for upkeep of critical government portals such as HRSD, GOSI, Muqeem, Qiwa, Mudad etc.

Requirements  The following skills are required for this role:  Essential skills:- Fluency in spoken and written Arabic and English; clear, articulate and confident in written and verbal communication skills – Excellent research and analytical skills – Good relationship building and interpersonal skills – Ability to work in a process-driven environment – Ability to work as a team – Problem solving skills – Excellent client/customer service – A high level of computer literacy, including a good working knowledge of Word, PowerPoint and legal databases/caseworking tools – Well organised and able to deal with large amounts of information – Excellent attention to detail – Primarily a team player but also able to complete specific tasks under own initiative – Ability to adapt and be flexible – Highly driven and proactive – Respect for confidential information The skills we look for in our employees Our people need to demonstrate the skills and behaviours that support us in delivering our business strategy. This is important to the work we do for our business, and our clients. These skills and behaviours make up our global leadership framework, “The PwC Professional”. The PwC Professional focuses on five core attributes: whole leadership, business acumen, technical capabilities, global acumen and relationships. We use this framework to recruit, develop and assess our people, at all grades and all areas of our business, because we expect all of our people to be leaders. Diversity   We work in a changing world which offers great opportunities for people with diverse backgrounds and experiences. We seek to attract and employ the best people from the widest talent pool as well as those who reflect the diverse nature of our society. We aim to encourage a culture where people can be themselves and be valued for their strengths. Creating value through diversity is what makes us strong as a business. As an organisation with an increasingly agile workforce, we’re open to flexible working arrangements where appropriate. 

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

KEY RESPONSIBILITIESBusiness Planning • As part of strategy plan to share key findings and important development on Qatar including industry, key strategies including direction of government and market environment etc., produce the periodical reports (Q-report), undertake the following: o Find the major topics in industry and market in Qataro Conduct research, interviewing key business people residing in Qatar including Japanese clients and relevant authorities etc.o Draft, edit and finalise reports which are distributed to Senior Management in the Head Office and key stakeholders in Japan other office.• Under the environment where political swift change tends to occur in the Middle East, monitor any political and market movements and produce daily reports with Japanese translation, focusing on Qatar, undertaking the following:o Update relevant information and share with internal stakeholders.o Consolidate key points and update stakeholders on weekly or monthly movements for easier in an official Japanese report.• Responsible Officer of Qatar Financial Centre. Manage the Regulatory requirements by accessing important developments and close communication with the local authority, Qatar Financial Centre. QFCRA will be in charge by Compliance in Dubai under Hub & Spokes model.o Understand the requirement of the authority.o Take responsibility in ensuring that all reports, related to Corporate Registration Office is to be submitted on time (ex. Submission of Change of Directors etc.) in correct manner. o Ensure that all the regulators notification are correctly reached and understood.• Create and update business presentation materials for various purposes including but not limited to:

Previous experience in planning work• Financial background and competency• Financial accounting experience/qualifications desirableSKILLS AND EXPERIENCE• Excellent research and official report writing skills • Excellent organisational skills, with an ability to prioritise heavy workloads to key deadlines• Excellent IT and numeracy skills• Japanese and English language skills, both written and verbal• Excellent relationship building, coordination and problem-solving skills

Swisslinx Middle East is a leading executive search firm in the region. We specialise in recruitment solutions, talent acquisition and career advice across a wide range of markets within the financial services sector.

We are located in the heart of the Dubai International Financial Centre (DIFC) which gives us unrivalled access to onshore Middle Eastern clients and candidates. We also partner with clients in London, Zurich, Geneva, Zug, Frankfurt and Paris and have been instrumental in establishing onshore Middle Eastern and Emerging Market teams.

We believe in building long-term relationships with our clients helping them develop successful, sustainable businesses. Transparency, trust and discretion drive the way in which we mediate between clients and candidates and ensure we consistently deliver results. More

Employment:

Full Time

Duties and responsibilities:Recruitment: – Prepare Job Description, Identify the Competencies required;- Interview the candidate, coordinate the interview with the respective department and if selected, complete the documentation;- Handle the training plan and Induction of new on-boarders; HR Operations: – Apply the UAE law guidelines while conducting all HR activities- Administer joining formalities;- Handling personnel files; soft and hard forms (e-filing project)- Manage leave and attendance; – Assist in processing monthly payroll- Managing employee benefits and renewals of insurance policies – Coordinate with PRO to facilitate onboarding and separation of staff. – Assist in managing confirmation of probationers, annual appraisal and performance management – Conducts exit-Interviews when needed, record the outcome of interview. – Assist in the preparation of the Full and Final SettlementEmployee welfare activities: – Explain the various policies, strategies and benefits to employees. – Assist in employee motivation and foster fruitful communication among different nationalities. – Managing employee requests such as salary advances, reimbursement requests, employment certificates, letters to document increments and bonuses. – Other duties as assigned by the HR Manager.

Salary:
AED
4,000 to 4,500
per month inclusive of fixed allowances.
Additional benefits: Annual ticket, medical and life insurance

– Graduate degree in any relevant discipline: human resources, psychology or business administration. – 3-5 Years of experience in administering key HR activities, preferably within the UAE healthcare or the insurance sectors. – Proven track in handling HR activities for a medium-sized company. – Excellent communication skills and interpersonal skills. – Result driven, target orients and could thrive in an environment with clear accountabilities.- Experienced with data management and numeric.- Displays positive attitude at all times.

One of the leading “TPA” , Third Party Administrators in Medical Insurance ; a subsidiary of a fortune 20 Multi National Company , with extensive operation across GCC prospering over the last 18 years in facilitating our customers beyond their expectations in all services on par with global standards.

We are committed in ensuring to provide high quality , superior, innovative and cost-effective business solutions in the areas of healthcare and insurance services and embrace the good will of being one among the best leading TPA’s in this region serving over 50 insurance companies , in administering their multiple policies as well as catering to self-funded schemes with both international and local policies amidst our stake holders.

It is significant to share our accolades, that we serve more than 1.4 million members whilst administering over AED 4 billion worth of claims annually through a dedicated team of 700 + medical professionals in our talent pool from different parts of the world. We are partnered with a broad global network of over 4,000 health care providers in the region and always thrive to delight our customer through every service we provide remarkably.

We believe in attracting dynamic , focused , self-motivated , professionals with industry expertise to join hands with us to move forward in a journey, which promises growth and career establishment as per each one’s skills and potential. More