Administration & Secretarial

Employment:

Full Time

Reception & Administrator- Sunday to Thursday working weekA DIFC investment management firm is seeking a strong administrator with a client centric approach to act as the first point of contact for all telephone calls, emails and visitors and also assist the wider team with general administration. Initially the role will cover a period of maternity leave, however the role has a very high potential of then moving onto a permanent position as the office is exceptionally busy. You will possess excellent MS Office skills including strong PowerPoint capabilities, as part of the role will assist the marketing team to collate client presentations and external marketing campaigns. However, the core function will include assisting the team with business continuity including office and pantry supplies, overall maintenance, IT support via 3rd parties, management of couriers and drivers and international travel arrangements via an internal agent.Utilising your excellent communication skills and your ability to manage multiple deadlines, it is essential that you have similar experience, ideally from a professional services background. This role is a core function for the business and therefore you will be a front of house ambassador with high levels of personal presentation and interaction skills.

. This client is a prestigious and supportive professional environment where you will be encouraged to act with autonomy and utilise your initiative at all times. To be successful with your application it is essential that you have excellent English communication skills and be highly self-motivated to remain in control of all of the daily tasks and provide regular updates to the Office Manager, whom you will directly report into. It is expected that the new position will begin in August and therefore those with a maximum notice period of 1 month are encouraged to apply. Please also note the current working week for this organisation is Sunday to Thursday, 9am- 6pm.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – Internal Firm Services – OtherManagement LevelAssociateJob Description & Summary- To provide support and administrative assistance for defined routine administrative workstreams to groups of internal clients within the firm, on a virtual basis from a remote location.FinancialExpenses and Timesheets- Coordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s systemCustomerTravel Bookings- Organise business travel and accommodation bookings for executives- Maximise cost reduction opportunities through timely and appropriate travel choices- Liaise with travel approvals team to follow up on approvals- Organise visas and taxi bookings as required Meetings, conference calls and Webex- Organise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)- Prepare and send out the call information to all concerned parties- Organise conference calls as needed and maintain call record for accounts purposesClient relationships- Develop good working relationships with executives via phone and email communication Internal ProcessPartner and Executive general admin- Develop understanding of PwC standards and formats- Prepare documents when required i.e. presentations, proposals, letters- Ensure all documentation is filed in a systematic manner- Assist fellow EAs when required and work collaboratively with Learning and Growth- Exercise confidentiality, discretion and personal sensitivity in all aspects of the role- Comply with PwC policies and procedures in all aspects of the role- Build network of strong working relationships both internally and externally- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education- Bachelor’s DegreeOverall Experience- 3+ years experience in an administrative roleLanguage- Proficiency in spoken and written English, Arabic is an advantageSpecific Skills- Experience with a professional services firm preferredKnowledge and Skills- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions- Good spoken and written communication skills- Good listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidance- Exercise confidentiality, discretion and personal sensitivity in all aspects of role at all times- Good interpersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executive- Demonstrated team player and dedication to provide high level of service- Must possess a warm, friendly and professional demeanor- Knowledge of administrative systems and processes- Proficiency in Google including G suite

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

Receptionist with accounting experience (documentation, data entry etc.)Managing the office (including service staff supervision, purchasing office needs , responding emails, telephone calls reporting to the managing director

Salary:
AED
2,000 to 3,500
per month inclusive of fixed allowances.

accounting knowledge and experience (documentation, data entry etc.),Microsoft office (specially Excel and word) Managing the office (including service staff supervision, purchasing office needs , responding emails, telephone calls reporting to the managing director

ENG Petrochemicals Trading LLC is a household name when it comes to Bitumen supply and delivery. From production, selection to delivery, we have quality internal controls to make sure we supply you with the best quality product. More

Employment:

Full Time

Jobs at this level will provide office support to the Archiving department and to ensure timely communication and smooth work flow. Principal Accountabilities- Scanning image, Validation for Account opening files and amendments- Receiving Customer On Boarding (COB) Account opening files in COB system- Receiving Credit Card files in COB system- Receiving Loan files in COB system- Work Order follow ups- Helping in Retrieving cheques and other transactions- Uploading data in Archiving system- Responding to Emails and query, while Team Leader, Admin Services is not available- Carrying out the jobs of Team Leader, Admin Services while he is on leave- Responsible for Imaging the account opening applications & documents and ensure completeness of all scanned documents.- Follow day-to-day operations in the Imaging unit involving imaging Account Opening applications and ensuring that these activities carried out with maximum efficiency. Security and control in accordance with established procedures and agreed service standards- Ensure the validity of documents& quality of scanning before auctioning them on the system- Deliver efficient and quality services to the both internal and external customers that meet or exceed agreed service standards- Maintain security over the imaging activities by strict adherence to the control policies and procedures.- Coordinate for all activities issues/ enquires relating to Imaging feedback into process improvements- Continuously follow/ recommend related procedures and systems to understand and implement and enhancements to operational procedures, workflow systems in the unit- Keep Advising of material operational /process weakness and non-compliance with controls of Imaging activities- Any other activity as required for the unit as per agreed service standards- Maintain both efficiency in operations and quality in service delivery at the same time

Requirements- Bachelor Degree- Computer literate- 0 -5 years- Planning and organizing skills- Problem solving skills- Negotiation skills.- Analytical skills- Thinking analytically- Accurate data entry- Accuracy retrieval of documents- Communicating effectively- Team working- Planning and Organizing

In 1969, when we at Commercial Bank of Dubai started out little did we know that sheer grit and determination would get us where we are today. An Emiri Decree issued by His Highness the Late Sheikh Rashid Bin Saeed Al Maktoum, the founder of modern Dubai, laid the cornerstone of Commercial Bank of Dubai. We started out as a joint venture of Commerzbank, Chase Manhattan Bank and Commercial Bank of Kuwait. A minority stake was held by a few UAE businessmen.

By 1982, little more than a decade later, we evolved into a National Public Shareholding company. A feat complimented by an exponential increase in the capital base and mammoth restructuring of our operations. The feather in the cap came when the Government of Dubai became a key shareholder.

Over the decades, we have transformed ourselves into a progressive and modern banking institution. We are supported by a sturdy financial base and reigned by a strong and stable management. The proof of which lies with our customers who have stood by us over the years. More

Employment:

Full Time

Charterhouse are working with a reputable Investment Bank in the DIFC who are looking to hire a Personal Assistant. This is a very exciting opportunity to work with a Global Leading Organisation within a professional yet welcoming working environment.This role is extremely varied and will see you providing administrative support to the Managing Director within a fast-paced office environment. Your main responsibilities will be a variety of business and personal tasks including diary and email management, scheduling meetings and conference calls as well as making complex travel arrangements. In addition, you will carry out any ad hoc duties where necessary to ensure efficient operation of the team.It will be your responsibility to ensure all professional appointments are carried out efficiently, in a timely manner.

The successful candidate should have a minimum of 5 years’ experience working as a Personal Assistant/Executive Assistant with a proven track record providing high level administrative and client services support. Previous experience working within Financial Services is extremely beneficial however, this is not essential. It is crucial that you have exceptional organisational skills, excellent communication skills in English both verbal and written due to large correspondence across the Globe. You must be hardworking, a strong team player with a positive attitude and able to meet deadlines in a timely manner.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

• Greet clients and visitors with a positive, helpful attitude.• Assisting the HR Department and liaising with potential candidates for arranging and scheduling interviews.• Assisting with a variety of administrative tasks.• Preparing meeting and training rooms.• Answering phones in a professional manner, and routing calls as necessary.• Assisting colleagues with administrative tasks.• Performing ad-hoc administrative duties.• Answering, forwarding, and screening phone calls.• Provide excellent customer service.• Scheduling appointments.• Receptionist Requirements:• Associate’s or bachelor’s degree in a related field.• Prior experience as a receptionist or in a related field.• Consistent, professional dress, and manner.• Excellent written and verbal communication skills.• Competency in Microsoft applications including Word, Excel, and Outlook.• Good time management skills.• Experience with administrative and clerical procedures.• Able to contribute positively as part of a team, helping out with various tasks as required.

• Greet clients and visitors with a positive, helpful attitude.• Assisting the HR Department and liaising with potential candidates for arranging and scheduling interviews.• Assisting with a variety of administrative tasks• Preparing meeting and training rooms.• Answering phones in a professional manner, and routing calls as necessary.• Assisting colleagues with administrative tasks.• Performing ad-hoc administrative duties.• Answering, forwarding, and screening phone calls.• Provide excellent customer service.• Scheduling appointments.• Receptionist Requirements:• Prior experience as a receptionist or in a related field.• Consistent, professional dress, and manner.• Excellent written and verbal communication skills.• Competency in Microsoft applications including Word, Excel, and Outlook.• Good time management skills.• Experience with administrative and clerical procedures.• Able to contribute positively as part of a team, helping out with various tasks as required.

Gulf Target Holdings LLC is a private group of companies.

The group was established in 1977, operates through its head office in Dubai and branches throughout Emirates. Gulf Target business interest is diversified and comprises of the following:

Investment
Finance & Banking
Legal Consultancy
Real Estate (Managing Family Properties)

Underlying strength of Gulf Targets achievements is an unshakable commitment from the management team backed by sound financial background to achieve company’s ambition to be one of the fastest growing company in UAE. More

Employment:

Full Time

We are supporting a prominent Investment Management Company in Abu Dhabi that require an Executive Assistant to support their C suite & Team.Client DetailsOur client, an Investment Management Company, seeks an Executive Assistant to serve as a permanent cover in the Abu Dhabi office.DescriptionExecutive Assistance to CIO:* Directly report to and assist the Chief Investment Officer with significant administrative and logistical concerns.* Provide advanced calendar management and serve as the primary point of contact for internal and external constituencies for all matters pertaining to the CIO, including those of a very important or confidential nature.* To ensure seamless day-to-day engagements, prioritise queries and requests while addressing issues and making judgements and recommendations.* Complete professional administrative activities will help the CIO lead the Asset Management business more successfully.* Design and produce documentation, reports, and presentations to assist with special initiatives while facilitating internal and external meetings, business travel, transportation and lodging arrangements, and the accompanying expenditure reporting.* As a proactive measure to maintain long-term relationships and increase and gain management of additional assets, ensure that the CIO’s outreach efforts are well coordinated with the business development team.Administrative support to the investment team* The main objective of this role is to provide administrative, logistics, and exceptional project support to PMs and investment teams, as well as coordinate with IT as and when issues arise; this involves managing calendars, internal and external bookings, and travel and road shows.* Participate in meetings as required and record the meeting minutes for future reference. Assist Project Managers in fundraising-related pipeline administration and follow-up by maintaining data and databases on behalf of the team.* Support with regards to Public Markets to the heads of Business Development, Operations, and Risk; and ensure a smooth line of communication between the Investment team, Business Development, Operations, and Risk.Job OfferThe successful candidate for this role will be offered a competitive monthly salary. Additionally, the candidate will receive a flight allowance, bonus and medical insurance. This is an excellent opportunity for candidates from professional service industry looking to relocate to Abu Dhabi.

* Candidate willing to relocate to Abu Dhabi * Five to seven years of relevant experience as an Executive Assistant/Personal Assistant or similar function in a professional service organization (financial, legal, or banking experience preferred).* Western Educated candidate preferred* Must have a Bachelor’s Degree* Individual with strong initiative and entrepreneurial skills with the ability to multitask with a high level of accuracy and take on new responsibilities.* Should portray excellent written and verbal communication skills.* Good understanding of standard operating procedures and regulations.* Must have strong Microsoft Office knowledge.

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

This role will assist two GMs in the Manufacturing and Trading lines of business. The role will require experience in ticketing, VIP guest management, management of executive office and VIP guests, taking charge of the day to day activities and follow ups on behalf of the General Managers and other standard executive assistant activities.

Salary:
AED
10,000
per month inclusive of fixed allowances.
Additional benefits: Air Fare, Medical Insurance as per UAE Labour Law

The desired candidate needs to be very well spoken, sharp, have problem solving capabilities, be able to provide quick solutions in a chaotic situation, be resilient and be able to maintain a calm demeanour.Experience in holding companies or family owned businesses will be preferred.

AMBU Capital Investments FZE is an investment company specifically to invest own funds / profits in asset classes and sectors that deliver competitive advantages.

AMBU Capital Investments FZE invests funds in high potential commercial assets / enterprises and focusing on sectors where profit margins are high mainly IT Networking / Computer hardware.

Moreover, the company seeks to invest in shares of profitable businesses based on ROI and selling shares with capital gain. More