Administration & Secretarial

Employment:

Full Time

Representing a global management organisation with over 80 offices across the world, our client has a vacancy for an Executive Assistant within their prestigious Dubai office. This is both a permanent and 1-year Fixed Term Contract to cover maternity leave (therefore the successful individual for this role will need to commit to the full 12 months). The organisation prides itself on their adaptability and work ethics to ensure they attract clients from a wide range of industry sectors including energy, financial services, health care, private equity and telecoms and as such this role can offer great career growth. Reporting to the Senior EA Team leader you will work closely to support between 2-4 Management Consultants and ensure they are fully organised with complex diary management, global travel itineraries and associated documents. This is a fast paced and dynamic environment and it is imperative that you can be flexible in your approach to the role, fully committed and able manage highly confidential and fast changing movements for the Consultants. You will be a consummate professional and able to anticipate the Consultants needs and be a strong problem solver, taking decisions to maximise their time and efficiencies. You will also act as a gate keeper to field calls and emails and where possible, resolve any queries at the initial stage to manage the Consultants workload effectively.

Our client is an employer that values its staff and creates clear objective plans and opportunities for employees at all levels of seniority. In addition, there is also an above market rate benefits package, however because of this it is expected that you are a career Executive Assistant with a minimum of 4 years’ experience supporting those at Senior Management or C-suite level in a diverse and fast paced environment in the UAE. The successful candidate must be from a professional services background and possess strong IT skills, including excel and PowerPoint and be educated to degree level. Our client is seeking a professional EA for both positions with experience across the Middle East region and the UAE. Those with immediate availability are exceptionally advantageous.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Our client is a large multi national corporation operating in the financial sector and is looking for a highly presentable, well spoken receptionist who is totally fluent in English with a flawless telephone manner and accent.DutiesReceiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately.Answering screening and forwarding incoming calls.Receive, sort, and distribute mails or deliveriesClerical tasks requested by the Team such as filing, photocopying, etc.Arranging both internal and external events: booking, reservations – Management & team lunch/dinner or group activities.Setting up meetings and managing SEO’s calendarsOrder office supplies – Stationaries, First Aid Kit. – ordering and trackingBook extra office requirements: Carpet cleaning, office maintenance, parking registrations.Order office materials – desk, chairs.

QUALIFICATIONS & SKILLS REQUIREDHolding a Bachelor’s Degree (Business related courses)Possession of two or more years working experience in a high-volume office.Excellent written and vocal communication is an important key competenceAbility to perform receptionist and administrative functions, such as greeting visitors to the office, answering telephone calls, and taking down messages.Strong orientation for quality customer service delivery, and pleasant attitude on phone.Possession of strong ability to give attention to detail, perform multiple tasks together, and work effectively with other members in a team setting.Outstanding organizational skills to effectively process and carry out items on calendar.Knowledge of mail room procedures and mail processing techniques.Proficient using diverse computer databases for data entry; adept at working with MS Office.Ability to type 40 plus words per minute.Ability to maintain and sort mails, maintain sufficient record of office supplies, and provide clerical support for the administration.Expert on planning appointments and preparation of meetings, organize conference within management.Ability to process and maintain all basic office equipment like fax, postage machine, copier, printers etc.Ability to ensure a clean, professional, and tidy office environment.

KERSHAW LEONARD “WE CHANGE PEOPLES LIVES”

Who we are:

Founded in September 1999 The Kershaw Leonard Group was based upon professional recruitment practices laid down by the UK Institute of Employment Consultants whose values are still at the core of our success today.

Inherently we believe that recruitment is a people business not a CV processing business and as such we take time and care to make sure we understand the needs of both our Clients and our Candidates.

Such attention to the care side of our business together with the sheer length of time we have been established has given us a unique position. We regularly attract top class candidates who only want to work with Kershaw Leonard as they trust our confidentiality and professionalism. Similarly, more than 75% of the clients we work with come back for more when they have a new position to fill.

What we do:

Kershaw Leonard Group places exceptional talent on a Global scale. Our winning strategy is to partner very closely with a small number of clients so we can really understand their objectives, needs and aspirations in a way that allows us to intuitively know the kind of cultural fit they are looking for when the time comes for them to recruit new talent. Then once that talent is on board and part of the client’s team, to assist wherever is needed to improve performance and leadership skills

Why Us:

The Kershaw Leonard Group is more than just a recruitment agency. In addition to KL Recruitment, KL Consulting offers a vast spectrum of skills from our experienced behavioural psychologist and consultants with almost two decades of HR Director level experience in the region. More

Employment:

Full Time

Personal Assistant / Office Manager – DIFCWe are seeking an experienced Personal Assistant to manage administrative and personal duties within our client’s DIFC Executive Office and the Principal’s residence in Dubai. The core responsibility involves managing the day to day operations for the offices of the Managing Director, Principal, and work closely with other members of the team based both locally and globally. The role will report to the Senior Executive Assistant who resides overseas. The successful candidates will need to move seamlessly between senior corporate level responsibilities and managing private requests and tasks. In one day, you could be attending a Board Meeting or preparing a budget report, to the next where you could be personal shopping, managing household staff organizing events to researching a private vacation. Adaptability is key to success in this position. This role is highly fluid; priorities shift continuously; time management and effective organization are key parameters, required to be successful and meet expectations. As a true gatekeeper, you will be aware of everything that is going on at all times, both in a corporate and private capacity. English should be spoken to native standard and strong presentation skills demonstrated in this highly professional environment. Our client would also prefer that candidates are degree educated.

You will be an ambassador and represent their Principle in the first instance, always being one step ahead. Natural confidence, efficiency and detail orientation is key, as is the ability to work independently and logically at all times. The position involves significant development of trust and accountability, which is achieved over time, hence our clients are seeking demonstrated longevity in previous positions. As a candidate, you will be highly trustworthy, respecting the strictest levels of confidentiality at all times. The sole of discretion and integrity, you will be a highly valued member of a very close knit team and will be challenged daily. Our client has a highly stable and structured Private Office model which has grown and developed significantly over time, offering a stable and prestigious working environment.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Position Title: Senior Executive AssistantEmployment Type: Full Time Salary: all-inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: A well established provider of online trading technology and various financial products. Job Description: • Assist the MENA CEO/ Co-Founder with daily administrative duties and completes a broad variety of administrative tasks • Manage an active calendar of appointment• Compose and prepare correspondence• Arrange complex and detailed travel plans, itineraries, agendas and compile documents for meetings• Manage complex office administrative work requiring the use of independent judgment and initiative

Qualifications: • Open to Arabic nationals• Female, 35 years old and below• Bachelor’s degree in any relevant field• At least 5 years’ experience in the same role • Must have strong English communication skills• Candidates who can join immediately will be prioritized

RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa. More

Employment:

Full Time

Our client is a highly reputed Investment Management Company based in Abu Dhabi. We are recruiting for an Executive Assistant to support the Chief Investment Officer and his team.Client DetailsThey are seeking out candidates who possess a dynamic and strong personality with the ability to communicate effectively to help sustain a strong relationship with internal and external stakeholders.Description* Be the key support contact between the CIO and various departments, ensuring efficient communication* Liaising with the key stakeholders ensuring strong relationships are maintained* Manage the CIO’s diary and calendar on a regular basis* Arrange all the logistic requirements which include travel bookings, hotel accommodations and mandatory tests* Schedule all internal and external team meetings and take minute, ensuring proper documentation* Format information for internal and external communication as required via emails, presentations, reports in a timely and accurate manner* Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the organisationJob OfferThe successful candidate for this role will be offered a competitive monthly salary. Additionally, he/she will receive education allowance. This is an exciting opportunity for an experienced Executive Assistant/Personal Assistant to further progress their career with a professional entity.

* ­­­­­­5+ years of experience in Administration working as an Executive Assistant, Personal Assistant, or similar roles supporting Senior Managers.* Experience in Professional Services- Financial Services, Legal, or Banking industries is preferred* Bachelor’s degree is highly regarded* Western qualified candidates preferred* Must have the ability to work independently in a fast and efficient manner* Must have strong knowledge and a certification in Microsoft Office* Ability to deliver to Key Performance Indicators in a regulated environment through one’s own initiative

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Audit & Assurance | Clients & Industries – CRM Coordinator – AssociateWhen you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. Looking for a rewarding career? Take a closer look at Deloitte & Touche ME. You’ll understand that Deloitte is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has received numerous awards in the last few years which include Best Employer in the Middle East, best consulting firm, and the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW).In addition to our opportunities in audit, tax, consulting, and financial advisory, we offer a variety of careers in Internal Client Services (ICS) considered essential to the growth of the Firm. Whether in Human Resources, Finance or PR, a career in ICS with Deloitte & Touche ME will give you the opportunity to join a firm undergoing rapid expansion in a region of fast-paced growth. Your role will not just put your passion for creative solutions to the test, it will provide you with an environment to grow and build a career based on excellence.Our PurposeDeloitte makes an impact that matters. Every day we challenge ourselves to do what matters most—for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.Our shared values guide the way we behave to make a positive, enduring impact:• Lead the way • Serve with integrity • Take care of each other • Foster inclusion • Collaborate for measurable impact Deloitte Middle East is looking for an energetic self-starter with outstanding organization skills based in Dubai. During your tenure as a CRM Coordinator at Deloitte, you will support one of the largest companies in the region. You will also demonstrate and develop your capabilities in the following areas:• Design and produce dashboards/reports to provide in-depth analysis of the data as per request• Perform day-to-day CRM related activities, including but not limited to creating, verifying, classifying, posting and recording data• Handle the maintenance of CRM data records for the organization and continuously look for improvement to increase the functionality and accuracy of the data held within it to meet the business requirements • Ensure all data is complete, accurate, up-to-date, consistent and compliant, and managing data cleansing activities where required • Perform basic secondary research to validate and retrieve correct details of the client contacts and accurately update on CRM • Ensure an unremitting data integrity in line with the defined standard procedures and company best practices • Maintain confidentiality of all internal information including but not limited to the company’s and those of clients • Provide support and CRM training to staff on an ongoing basis to best utilize the system while implementing “how to” guides along with troubleshooting user issues and interfacing with support as required • Manage and prioritize own workload while working on own initiative and self?sufficiency uninterruptedly • Handle the management and development of CRM data to improve the functionality and accuracy of Microsoft Dynamics CRM/Sales Force The candidate will handle the following:• Audit transformation and cluster coordination on various audit transformation and quality related projects• Organizing and facilitating project meetings for Qatar and across the cluster – zoom and Microsoft teams• Coordinating with audit resourcing, CRM team and other service lines to facilitate MDM projects and head office reporting on various projects• Coordinating and facilitating PD brainstorming session and monitor action• Various database and excel reporting to head office• Involved in organizing and monitoring progress on audit and assurance targets and keys accounts• Perform admin tasks including but not limited to travel arrangements (visa processing, ticket issuance hotel bookings), data entry, invoicing, documentations, prepare correspondences, organize appointments, scheduling of meetings and other admin requestsLeadership Capabilities: • Acts as a role model, embracing and living our purpose and values, and recognizing others for the impact they make • Develops high-performing people and teams through challenging and meaningful opportunities • Delivers exceptional client service; maximizes results and drives high performance from people while fostering collaboration across businesses and borders • Influences clients, teams, and individuals positively, leading by example and establishing confident relationships with increasingly senior people • Understands key objectives for clients and Deloitte, aligns people to objectives and sets priorities and direction

Qualifications:• Bachelor’s degree, preferably in Business Administration or Accounting• Proficiency in IT and Office Systems skills (particularly Microsoft Office applications)• 2 years of proven professional experience in the field • Proven experience of Microsoft Dynamics CRM/Sales Force from a user?interface perspective• Proven experience with data visualization tool (i.e.: Power BI) and utilization of databases / cloud system• Able to work effectively with stakeholders in a matrix and multi-cultural organization • Basic accounting/reporting skills• Proficiency in the English language is required • Arabic language skills are an advantage • Good and confident communicator who can interact with senior leadership • Advanced knowledge with Excel and PowerPoint (MS Office)

Deloitte is the world’s largest and leading professional services firm, providing audit & assurance, consulting, financial advisory, risk advisory and tax and services to public and private clients spanning multiple industries, whether they are in the energy, communications, oil and gas, financial services, family businesses, healthcare, public or education sectors among others.

With a globally connected network of member firms in more than 150 countries and territories, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte’s more than 250,000 professionals are committed to becoming the standard of excellence.

Deloitte & Touche (M.E.) is a member firm of Deloitte globally and is the first Arab professional services firm established in the Middle East region Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL) and is a leading professional services firm established in the Middle East region with uninterrupted presence since 1926 with 26 offices in 15 countries to date. What distinguishes Deloitte member firms in the Middle East is the global and regional expertise and know-how offered through specialized and highly knowledgeable talent. Deloitte aims to offer the best services to its clients through a team with more than 3,300 partners, directors and staff in the Middle East which guarantees effective communication with clients and a deeper understanding of their needs. It is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has also received numerous awards in the last few years which include best employer in the Middle East, best consulting firm, the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW), as well as the best CSR integrated organization.

Deloitte drives progress. Our practices around the Middle East support clients become leaders wherever they choose to compete. We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most-for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

Integrity
Outstanding value to markets and clients
Commitment to each other
Strength from cultural diversity More

Employment:

Full Time

• Exercise care and oversight of family assets, including real estate properties, companies, investments, and trusts.• Liaise with attorneys, accountants, property managers, banks, family members, and other stakeholders.• Responsible for the management service operations and administration processes for complex high net worth individual clients and their entities, • Conducting research, preparing letters, presentations and reports which includes the preparation of meeting packs and agendas and minute taking• Managing office budgets, managing bank accounts, reconciling transactions including fees and charges and processing invoices• Liaising with other key staff (particularly the Investment and Property team) and supporting them by implementing and maintaining procedures/office administrative systems.• Monitor cash for each entity.• Assist with monthly family and office payments• Prepare and distribute bank instructions, authorize online payments, and organize call-backs• Establish and monitors budgets for family-owned properties and entities.

• 5-10 years in an administrative role, preferably working for executives in the financial industry, in a family business or family office environment.• Proficient in the use of Microsoft Outlook, Word, Excel, and PowerPoint including reporting skills as well as e?mail and the Internet, online meeting set?up• Basic understanding of Accounting and Finance

IC Markets is a market-leading online retail trading platform that offers trading instruments, including currencies, stocks, commodities, futures, bonds, and digital assets. IC Markets offers its clients cutting-edge trading platforms, low-latency connectivity, and superior liquidity.

Our management team has significant experience in the Forex, CFD and Equity markets. It is this experience that has enabled us to select the best possible technology solutions in the market. More

Employment:

Full Time

A fluent Arabic speaker with exceptionally strong English language communication skills is required to support a CEO on a 1:1 basis. With an office based in Dubai with a headcount of 100+ and additional global offices, this vacancy is the first time the CEO has had a dedicated Executive Assistant and it is required urgently due to his ever-increasing workload and travel itinerary.Based in Dubai you will be joining a fintech organisation involved in the most current crypto and fore-ex sales and technology trends. The CEO is a fast paced and highly motivated individual and you will therefore be required to keep the pace and anticipate his every need on a 24/7 basis. There is a complex and detailed calendar and travel schedule to manage and it is expected that the Executive Assistant will take on this workload and hectic schedule to ensure the CEO is organised, prepared and able to maximise his time to concentrate his efforts fully on the business. You will also free up his day by organising his personal schedule with medical appointments, social events and dinners, family time and vacations and you will also interact with family members to assist with this. There is a great deal of document management with this role and it requires an exceptional eye for detail in both the Arabic and English languages to manage and review contracts, banking documents and highly confidential agreements. The organisation represents a large volume of UHNWI clients and they often attend the office for meetings. As the Executive Assistant to the CEO, you will be adept in hosting such individuals and ensuring they are handled in a highly professional manner at all times, acting as a representative of both the CEO and the organisation as a whole.

The most suitable Executive Assistant will be accustomed to a 24/7 environment and communication through WhatsApp to maximise their time. You will be highly proactive and able to be a step ahead constantly. It is essential that you are a fluent Arabic speaker for this position as there are several documents and meetings performed in Arabic that you will be privy to. It therefore requires a discreet and highly confidential Bilingual Executive Assistant with a minimum of 5 years’ experience supporting those at a C-suite level.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More