Administration & Secretarial

Employment:

Full Time

Based in the heart of DIFC and working with a diverse and dynamic financial services team, we are seeking a strong Administrator with excellent analytical and IT skills. The role is data heavy; inputting, managing, analyzing, and reporting with emphasis on attention to detail and a good understanding of different systems and CRM databases. You will assist with ad hoc projects, assisting with risk management and ensuring due diligence checks are conducted on all data acquired. The role is highly team centric, and you will work across departments offering general administrative assistance on a day-to-day basis also.

We are looking for a highly competent professional with excellent IT skills across the MS Office suite, particularly in MS Excel, SAP and Visio and who possess strong attention to detail, ensuring all systems and processes are administered effectively. Our client is seeking degree educated candidates and at least two years’ experience in a financial services / banking / professional services environment with significant data responsibility. The ability to work effectively both independently and in a team-based environment, with the ability to prioritize and work to a deadline is essential. The successful candidate will possess a broad administrative skill set and be a creative thinker, who is about the solution, not the problem. This is a highly multicultural environment, and an excellent command of English is essential.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – Internal Firm Services – OtherManagement LevelSenior AssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.- Ensures the smooth operation of the office, by coordinating administrative support across the office and ensures that the office is supported in an efficient and effective manner – Responsible for procurement of office supplies – Oversight of office administrators, drivers and reception Financial: – Adhere to the allocated budget for the Office Services function     – Propose costs saving solutions as appropriate     – Work with procurement with regards to office needs (supplies, consumables)     – Prepare purchase orders for all office management supplies Customer: – In line with Procurement guidelines, provide office services supplies     – Coordinate local events, office events with close liaison with the Office Manager     – Coordinate printing and binding requests     – Facilitate New Hire on-boarding process via coordinating inductions and other matters with HR Notify HC, IT and receptionist of new hires/departures, and provide/remove security passes and access to office as appropriate     – Handles and reports ad-hoc issues arising     – Acts as an interface between administrative staff and management     – Manage external archiving if relevant     – Manage seating, storage and parking allocations     – Oversee couriers and post room

Internal Process:   – Manage Office administrator assignment and conflicts     – Adhere to policies and procedures set by management     – Coordinate driver schedules, reviews timesheets and manages leave     – Coordinate office administrator schedules, reviews timesheets and manages leave     – Coordinate receptionist schedules, reviews timesheets and manages leave     – Manage maintenance, repairs   – Manage cleaners and other outsourced services     – Liaise with office landlord     Fire safety warden and business resilience liaison     – Manage local office petty cash Learning and Growth:     – Follow up closely on the daily operation of junior staff to ensure support for office operation is being well-maintained and provided fairly to all office users     – Standardize and improve efficiency of internal office management processes     – Assist the Office Manager in recruiting and deploying junior admin staff (receptionist, office assistants, drivers, etc. according to local needs)     – Training new office management team members     – Performance management of direct reports     – Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

We are supporting a Global professional service company in Riyadh, who are hiring a Saudi National Executive Assistant to support their partners.Client DetailsOur client is in expansion phase and are thus recruiting a Saudi National Executive Assistant to support their partners. This sis a newly created role based in Riyadh.Description* Responsible for ensuring that a cooperative and professional environment is maintained in the work space.* Maintain and schedule complex calendars and diaries for the C- suite managers.* Provide logistics support and take charge of extensive travel management.* Schedule and arrange internal/external meetings, recording minutes as required and ensure proper documentation.* Screen and direct phone calls and distribute correspondence* Draft and format letters, memos, emails, presentations, and reports on a regular basis* Take responsibility of maintaining high priority documents, ensuring discretion and confidentiality* Liaise, build and maintain relationships with clients, team members and key stakeholders of the organization by acting as the key point of contact* Adhere to the policies and procedures of the organization* Develop strong relationships with the EA’s in the organization and lead various responsibilities during the absence of senior management.Job OfferThe successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity for an experienced Saudi National Executive Assistant/Personal Assistant to further progress their career with a global, professional entity.

* 5+ years of relevant experience within a professional service company or a global business* Excellent communication in English is essential and Arabic is advantageous* Must have strong Microsoft Office knowledge* Showcase ability to work in a team and challenging environments* Potential to prioritize tasks and deliver with efficient time management skills

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functionsResponsibilities:Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling processMaintaining and developing working relationships with various support staff members to maintain information flow and scheduling processOrganizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangementsProviding vacation cover to other Executive AssistantsCoordinating meetings, arranging conference calls, reserving conference rooms, organizing cateringWhere appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action itemsProviding administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground supportOrganizing and maintaining online systems for PA Organizing and maintaining electronic filing systemPreparing weekly timesheets and expense reportsMaintain highest level of internal and external confidentiality

QUALIFICATIONS:Strong service orientation:Maturity and flexibility to work both independently and in cooperation with othersHigh level of self-motivation and initiativeWillingness to exercise good judgment and make decisions based on logic and common senseExcellent organizational skills:Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient mannerSuperior attention to detail and accuracyFollow through/ownership of tasks to completionWillingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials)Ability to multi-task and complete a variety of projects in a fast-paced environmentAbility and willingness to work overtime on projects and tasks as requiredKnowledge and experience of the Middle East and local practicesProficient computer skills: Windows, Word, Excel, PowerPoint, OutlookOrganizational skills: ability to handle competing priorities and to work effectively in achallenging, fast-paced environmentService oriented, flexible, attentive to detail team playerRequired a minimum of 4-5 years’ experience in a fast-paced environment

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More

Employment:

Full Time

Our client is a Global Professional Service company with an office in Riyadh, they are expanding their team and have launched a brand-new position of an Executive Assistant in Riyadh.Client DetailsOur client is a Professional Service company with a global footprint, they are expanding their team and looking to hire an Executive Assistant to support their Partners.Description* Complete weekly time & expense reports on behalf of assigned Partners, including reconciliation and payment tracking* Arrange travel on behalf of assigned Partners and any necessary foreign visas* Schedule meetings as requested for assigned Partners and/or practice. Coordinate all necessary meeting logistics* Provide telephone coverage for internal and external calls; take messages; follow up on voice mail recordings in a timely manner as requested by assigned consultants* Research and compile company profiles and executive bios* Assist with on boarding of new Partners; work with the Office Manager to coordinate on boarding activities/items; liaise with other support departments, such as HR and technology; incorporate new Partner into practice communications and calls* Coordinate project set-up for new engagements, including team SharePoint (internal) site and permissions, and obtaining necessary security/ID badges, printer access, etc., at client site* Take active role in coordinating office events, such as recruiting, alumni outreach, social events, charitable events, and other activitiesJob OfferThe successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. Additionally, he/she will receive a bonus, medical insurance and Bonus. This is an exciting opportunity for an experienced Executive Assistant to further progress their career with a global business.

The successful candidate for this Executive Assistant role:* At least 5 years of support/ secretarial experience with a multinational or global business in Saudi Arabia* Strong demonstrated administrative and organizational skills* Needs to be bilingual – Excellent Arabic & English communication skills * Strong interpersonal skills: ability to interact effectively at all levels* College degree preferred* Flexibility: willingness to take on new and stretch assignments

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Admin and HR Officer for Investment Company in Abu DhabiOur client is a crypto-trading company primarily investing in medical technology. They are looking to hire an Admin cum HR officer for their newly set up office in Abu Dhabi.The key responsibilities include:• Coordinating with PRO for visa purposes.• Maintain personnel records such as employment contracts.• Manage the recruitment process for new hires by scheduling job interviews as well as onboarding of new joiners.• Create and update company policies.• Handling and responding/processing incoming calls, correspondence, etc.• Carry out other administrative and HR-related tasks as required.

Salary:
AED
10,000 to 15,000
per month inclusive of fixed allowances.

• 2-5 years of admin cum HR work experience.• Willingness to work in a start-up environment.• Sound knowledge of UAE labour laws.• Excellent verbal and written English communication skills.• Fluent in Arabic, English and preferably Mandarin.• HRIS knowledge and experience preferred.• MS Office skills

ADIV Human Resources Consultancy L.L.C.” is an Abu Dhabi based on-shore company and we operate with high standards and provide value-added services. We understand the volatility of the market and the change in the needs of its clients. Keeping this in mind, we hire only the best of Consultants whose exposure to the market and the region is of the highest standards. “ADIV Human Resources Consultancy L.L.C.” will make the talented people fit into the right place so that they can enhance their skills. We uphold this responsibility to fulfill our commitment as ‘Let’s make the solutions possible for all diversity of people’ More

Employment:

Full Time

Representing a global management organisation with over 80 offices across the world, our client has a vacancy for an Executive Assistant within their prestigious Dubai office. This is both a permanent and 1-year Fixed Term Contract to cover maternity leave (therefore the successful individual for this role will need to commit to the full 12 months). The organisation prides itself on their adaptability and work ethics to ensure they attract clients from a wide range of industry sectors including energy, financial services, health care, private equity and telecoms and as such this role can offer great career growth. Reporting to the Senior EA Team leader you will work closely to support between 2-4 Management Consultants and ensure they are fully organised with complex diary management, global travel itineraries and associated documents. This is a fast paced and dynamic environment and it is imperative that you can be flexible in your approach to the role, fully committed and able manage highly confidential and fast changing movements for the Consultants. You will be a consummate professional and able to anticipate the Consultants needs and be a strong problem solver, taking decisions to maximise their time and efficiencies. You will also act as a gate keeper to field calls and emails and where possible, resolve any queries at the initial stage to manage the Consultants workload effectively.

Our client is an employer that values its staff and creates clear objective plans and opportunities for employees at all levels of seniority. In addition, there is also an above market rate benefits package, however because of this it is expected that you are a career Executive Assistant with a minimum of 4 years’ experience supporting those at Senior Management or C-suite level in a diverse and fast paced environment in the UAE. The successful candidate must be from a professional services background and possess strong IT skills, including excel and PowerPoint and be educated to degree level. Our client is seeking a professional EA for both positions with experience across the Middle East region and the UAE. Those with immediate availability are exceptionally advantageous.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Based at our client’s highly prestigious corporate DIFC office, an opportunity has arisen to provide reception and administrative support within this Private Office group. This position requires a candidate with exceptional English skills and presentation. You will provide support to the office regarding all incoming visitors, internal meetings, general queries, and business continuity. The role is the first point of point of contact for all telephone calls and visitors, many of which will be high net worth individual clients, senior government officials and leading international business leaders. It is therefore essential that you are well presented and accustomed to handling people at all levels of seniority. It is also expected that you will manage the conference room and private offices, ensuring they are prepared with refreshments and equipment in advance. You will take charge of confidential document collation, couriers, stationery and pantry supplies and ensure extremely high standards of housekeeping within the reception area and overall office. As you will provide support to the Executive Assistant with any additional administrative work you should possess strong MS office skills including Excel and PowerPoint and have experience in travel management.

To be successful in this role you should have a minimum of 2 years’ experience in a similar role with excellent customer service background. The correct work ethic, personality and overall attitude is very important to our client. You will be an individual with a positive outlook and high energy. This is a complex and self-motivated environment, so candidates need to be able to work quickly, autonomously, and professionally.Corporate appearance and immaculate presentation are also key in representing this DIFC client.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More