Administration & Secretarial

Employment:

Full Time

Line of ServiceInternal Firm ServicesIndustry/SectorNot ApplicableSpecialismIFS – Internal Firm Services – OtherManagement LevelAssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.As an Associate, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:Financial – Adhere to budget Customer – Diary management – Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately – Ensure Executive get to meetings on time with appropriate documentation – Act as backup in managing other Executives’ diaries when their Assistants are not available – Call management – Handle and screen calls for Executive – Take and pass messages to Executive in a timely manner  – Monitor Executives’ email inboxes when they are out of the office or at meetings and take action as necessary  – Assist other EAs during busy periods Internal Process – Meetings – Pro-active planning for meetings and follow up actions (documents, papers needed…)   – Organise local internal and external meetings, including organising catering, IT requirements etc – Meet and greet visitors – Partner and Executive general admin  – Develop understanding of PwC standards and formats – Proofread and edit documents when required i.e. presentations, proposals, letters – General filing – Keeping Executive own contacts databases/business card storage up to date  Learning and Growth – Exercise confidentiality, discretion and personal sensitivity in all aspects of the role – Comply with PwC policies and procedures in all aspects of the role – Build network of strong working relationships both internally and externally – Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education – Bachelor’s degree Language – Proficiency in spoken and written English, Arabic is an advantage Overall Experience – 1-2+ years experience in an administrative role Specific Experience – Experience with a professional services firm is an advantage Knowledge and skills – Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions – Good oral and written communication skills – Good interpersonal skills and intrapersonal skills – Must possess a professional telephone manner – Demonstrated ability to work under pressure – Demonstrated team player and dedication to provide high level of service – Must possess a warm, friendly and professional demeanor – Knowledge of administrative systems and processes – Ability to use Google including G suite – Must possess good keyboard skills (at least 55wpm) Travel RequirementsNot SpecifiedAvailable for Work Visa Sponsorship?NoGovernment Clearance Required?No

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

Our client is a leading professional service company in Abu Dhabi looking to hire an experienced native Arabic Executive Assistant.Client DetailsOur client is a leading executive service company in Abu Dhabi. They are looking to hire an experienced native Arabic Executive Assistant to support the CIO and investment team.Description* Collect and communicate confidential information on behalf of the CIO efficiently and accurately.* Use Microsoft Outlook to proactively manage the CIO’s calendar and keep him up to date on all appointment/commitments.* Coordinate and communicate with Board members offices.* Manage all communications, including phone calls, mail and visitors to the office.* In line with the company’s policies ensure business travel, visa’s, transport and transportation are facilitated.* Business expenses and alike documentation to be prepared.* Prepare important information/documents to coordinate and communicate to the CIO to ensure he is abreast relevant information prior to meetings and appointments.* Prepare PowerPoint and Excel document, handle minute taking in English.* Coordinate and prepare for meeting with relevant parties. (attendees, arrange venue, circulate agenda, minutes in order to capture comments and specific actions, etc)* Create and prepare PowerPoint/Excel presentations.* Maintain and update a database of document templates, such as, letters, memos etc.* Navigate being the first point of contact for the CIO with relevant parties both internal and external.* Pursuing research and project work upon request.* This list of responsibilities is not exhaustive, and the employee may be required to perform duties outside of this as an operationally required and at the discretion of the line manager.Job OfferThe successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. Additionally, he/she will receive an education allowance (provided the children are on candidates Visa), medical insurance and annual flight tickets. This is an exciting opportunity for an experienced native Arabic speaking Executive Assistant to further progress their career.

The successful candidate for this native Arabic speaking Executive Assistant* Operating at a senior EA level for a minimum of 5 years with a professional service company* Degree educated* Arabic language skills preferred* Experience in the health care industry is favourable* Ability to work efficiently and professionally* Experience using Microsoft Office Suite* Good comprehension of business and investment* Analytical skills* Attention to detail* Ability to maintain confidentiality

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

The Role:The DME Financial Advisory business comprises six diverse business units: Transaction Services, Turnaround & Restructuring, Valuation & Modelling, Real Estate, Forensic and Corporate Finance Advisory (which includes Dubai Financial Services Authority and Central Bank of Bahrain regulated services), with offices across the DME jurisdiction, including the United Arab Emirates, Saudi Arabia, Qatar, Oman and Bahrain, together with Cyprus.An opportunity has arisen to work within DME’s Financial Advisory business, as Case Administrators based in the Dubai International Financial Centre, Dubai.These roles will involve assisting various project teams with internal administrative requirements on their projects. This will include, but not be limited to, the onboarding requirements for our clients, the management of the project files throughout the lifecycle of the projects together with the eventual closedown and archiving of projects.• Professional appearance and manner• Strong interpersonal skills• File management skills• Experience of working within financial services / professional environment • Ability to exercise appropriate level of judgement• Strong time management skills with ability to prioritise workload and work under pressure with a flexible approach• Demonstrates an understanding of financial, regulatory, compliance and risk matters• Strong attention to detail• Communication skills – ability to work with staff cross the different business units and across different grades• Good level of technical proficiency and computer literacy particularly with spreadsheets (Word, Excel, PowerPoint). • Fluent English, Arabic desirable but not essential

Experience and qualifications• 1-2 years’ relevant experience• Strong academic qualifications

Deloitte is the world’s largest and leading professional services firm, providing audit & assurance, consulting, financial advisory, risk advisory and tax and services to public and private clients spanning multiple industries, whether they are in the energy, communications, oil and gas, financial services, family businesses, healthcare, public or education sectors among others.

With a globally connected network of member firms in more than 150 countries and territories, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte’s more than 250,000 professionals are committed to becoming the standard of excellence.

Deloitte & Touche (M.E.) is a member firm of Deloitte globally and is the first Arab professional services firm established in the Middle East region Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL) and is a leading professional services firm established in the Middle East region with uninterrupted presence since 1926 with 26 offices in 15 countries to date. What distinguishes Deloitte member firms in the Middle East is the global and regional expertise and know-how offered through specialized and highly knowledgeable talent. Deloitte aims to offer the best services to its clients through a team with more than 3,300 partners, directors and staff in the Middle East which guarantees effective communication with clients and a deeper understanding of their needs. It is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has also received numerous awards in the last few years which include best employer in the Middle East, best consulting firm, the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW), as well as the best CSR integrated organization.

Deloitte drives progress. Our practices around the Middle East support clients become leaders wherever they choose to compete. We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most-for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

Integrity
Outstanding value to markets and clients
Commitment to each other
Strength from cultural diversity More

Employment:

Full Time

A six month Fixed Term Receptionist is required for our professional services client in Dubai. This globally recognised firm is a market leader and therefore requires a Bilingual (Arabic & English), corporate and extremely well presented Receptionist, who is able to act as an ambassador for the company to all employees and visitors entering the premises.The front entrance is an exceptionally busy area and the successful candidate will remain calm under pressure at all times and be able to manage a busy telephone line, taking messages and ensuring any call back requests are followed up thoroughly. You should have experience of managing competing tasks and deadlines on a daily basis and in providing smooth operations and a customer service orientated approach. The role will also encompass the management of all meeting rooms, organising facilities and equipment when required and assisting with any additional transport services for visitors. You will therefore liaise with all third party vendors, including for the supply of stationery and pantry requirements and ensure they also provide a 1st class service and value for money to the organisation. As you will be a highly proactive individual you will also assist your team members with any additional administrative tasks which will likely include excel spreadsheets, PowerPoint presentations and expenses management.

Suitable candidates are invited to apply with fluent commination skills in both Arabic and English. It is expected that you also will possess an excellent telephone manner, coupled with a commitment to achieving the highest standards at all times. You will be proactive with strong organisational skills and take a customer service approach in all you do. Those selected for interview should be able to demonstrate high levels of accuracy in their administrative tasks and have a professional and corporate appearance in line with the overall professional image of the company.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

You will be responsible for the front desk, including meeting and greeting visitors, answering and connecting incoming calls, as well as performing miscellaneous related administrative tasks and providing back up assistance to Operations team.Your responsibilities will include:• Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor’s arrival.• Track and properly log in/out all visitors.• Manage and assign guest and client meeting rooms.• Assign guest security access cards.• Answer calls to switchboard and route calls promptly to appropriate destination and according to company guidelines.• Take accurate messages – obtain caller name, time of call, company name, etc., and forward caller in to voicemail as appropriate.• Co-ordinate mail, log incoming packages/mail from a variety of couriers.• Manage all meeting room requests (Resource Scheduler).• Arrange with Office Attendants for visitor refreshments.• Arrange transportation services for clients and visitors when needed.• Maintaining contact with external vendors and suppliers.• Follow up any office requests/queries/suggestions and maintenance problems reported from meeting rooms and reception area.• Managing databases and maintaining information as well as performing analysis and creating reports.• Assign new joiner office access cards.• Assisting with Operation team of Office Events as well as other office related projects/tasks.• Handling and monitoring petty cash, liaising with Finance for replenishment.• Performing general office duties/office support such as faxing, updating of email distribution lists etc.• Provide administrative support when required; printing, binding, copying, faxing, scanning and filing, perform other office duties as assigned.• Work closely with the Operation Associate to maintain the RFPs portals when needed.

The person we are looking for:• You are highly capable in demonstrating a working knowledge of your primary function• You are a strong and active contributor in the team• You are great at interacting with internal and external stakeholders across functions and networks outside of your own area.• You have a strong sense of Customer Service and address issues and suggest solutions within your area of scope.• You are able to solve routine problems by choosing and developing alternatives.• You have an eye for detail and a habit of keeping track of what’s going on around you• You have a working knowledge of project management and the ability to parallel process multiple initiatives.• Organization skills: ability to handle competing priorities effectively.• You have a strong ability to work under pressure.• You are results driven and self-motivated.• Consistency, dependability and accuracy in carrying out responsibilities.Experience:• Strong verbal and written communication skills; fluency in English; Arabic is a plus• Advanced level computer skills; Windows, Word, Excel, PowerPoint, Outlook• Familiarity with technical support/office equipment• Ability to perform successfully in a fast-paced, intellectually intense, service-oriented environment

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More

Employment:

Full Time

KEY RESPONSIBILITIES:• Coordinate with renewal team by managing calendars, organizing client’s files and documents, and communicating client information to representatives, management, or other staff as needed.• Respond to customer inquiries/ complaints.• Inform clients of unforeseen delays or problems or work with renewal executive to inform clients of delays and problems (as well as to solve these problems).• Familiarity with CRM (customer relationship management) software (ZOHO).• Create email correspondence to enhance client communication and maintain renewal list• Answer calls for renewals, logged messages, and/or transferred calls to the appropriate person in an efficient manner.• Organize renewal team by managing schedules, filing important documents, and communicating relevant information.• Ensure the adequacy and maintenance of documents and contacts.• Responds to complaints from customers and gives after-sales support when requested.• Process renewals and inform customers of unforeseen delays or problems.• Maintain renewal list and updates• Assist in the preparation and organizing of promotional material or events.

Salary:
AED
4,500 to 5,000
per month inclusive of fixed allowances.

• 3-5 years experience in sales department with corporate companies• Proven experience in sales; experience as a sales Admin or in other administrative positions will be considered a plus;• Good computer skills (MS Office)• Proficiency in English• Well-organized and responsible with an aptitude in problem-solving• Excellent verbal and written communication skills• A team player with a high level of dedication

Welcome to CREATIVE ZONE!

We are a team of company registration professionals who are passionate about bringing the dreams of aspiring entrepreneurs and SME’s to life.

We believe in providing you not only with your company’s documentation, but also equipping you with the necessary tools to promote, develop and grow your business.

We are a business setup company with a difference – our work doesn’t end with the issuance of your trade license & residency visa – it starts there! More

Employment:

Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelAdministrativeJob Description & SummaryTo drive the company vehicle and transport people or goods from one place to another.Primary Duties & Responsibilities: Customer • Maintain a courteous and friendly demeanor with partners, staff, and clients • Assure the safe transportation of partners and staff to and from various destinations • Assist clients on entry and exit from vehicles • Deal with queries or requests from partners, staff or visitors • Receive and deliver proposals, RFPs and cheques • Assist in guest catering and parking • Coordinate with drivers and security • Help with document printing, binding, labelling and scanning • Deliver items to other business establishments when needed Internal Process • Drive partners and staff during business trips to meetings and events • Carry out routine trips to the bank, suppliers, governmental offices • Collect and deliver mail to and from office and clients • Collect RFPs and deliver proposals • Answer calls to undergo trips related to company events • Carry out all other office related trips and tasks as assigned • Maintain a clean and well-serviced vehicle at all times • Maintain vehicle records, including maintenance records,and registration • Adhere to corporate policies and procedures related to parking and driving • Replenish stationary stock and printing supplies as needed • Maintain equipment by completing preventive maintenance; troubleshooting failures; calling for repairs (plumber, electrician etc.) • Maintain kitchen inventory and coordinate refreshment supplies (coffee, water and snacks) • Receive catering orders • Maintain marketing material inventory • Disseminate mail internally • Other tasks as assigned

Knowledge and Skills: Education • High school diploma Language • Fluency in spoken and written English, proficiency in Arabic is a must Overall Experience • 2+ years prior experience as a company driver Specific Skills • Experience with a professional services firm is an advantage • Good organizational and time management skills • Good interpersonal and communication skills • Must possess a valid professional driving license for the country of employment • Good driving record with no traffic violations • Should possess honest, respectful and trustworthy character traits

PwC firms help organizations and individuals to create the value they’re looking for.

We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.

In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.

We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.

PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.

PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment:

Full Time

We are looking for a Group Finance Administrator / Assistant Manager – Finance to contribute to the effective operation of the Group’s Finance department. Working within a team environment, the incumbent is responsible for the timely processing of financial transactions and for upholding accounting best practices across the Group. With direct reporting to Group Finance Director, this position collaborates with relevant departments and other external finance departments to ensure that all transactions related to payments, receipts are accurately posted and reported within applicable deadlines and Financial Reporting and GL Management are handled seamlessly.Responsibilities• Processes and documents daily financial transactions whilst ensuring financial records are effectively maintained, current and accurate• Utilizing the system manages weekly payment schedules• Enters transactions are recorded into the financial system and ensure the timely invoicing and collection of rents and other charges• Assists in the preparation of periodic Financial Statements for assigned group companies, assisting in preparation of DFSA regulatory returns and completing other external financial reporting• Participates in the preparation of monthly management accounts across the Group• Coordinating with bankers for processing various payments and receipts and preparing bank reconciliations and input of data promptly in the Equitativa System• Assists in the preparation of annual budgets and forecasts• Maintains accounting controls by preparing and recommending policies and procedures where appropriate• Collects analyzes, and summarizes account information and trends; creates presentations and reports for internal distribution as required• Liaises with internal stakeholders and other external finance departments to ensure the effective processing of financial transactions• Provides administrative support with Finance as required• Other related duties as assigned

• Previous experience in a similar role performing a range of finance and administrative duties• Experience within Real Estate / Asset Management or a Property related company is desirable• Strong understanding of financial terminology, banking transactions, IFRS, and accounting principles• Experience with VAT and its impact on business operations (eg – invoicing, payments, etc)• Demonstrates sufficient knowledge of the relevant Anti Money Laundering requirements• Confidence in interacting with and responding to a variety of third parties (eg – banks, finance• departments, Regulators, etc)• Strong attention to detail coupled with superior analytical skills• Strong communication and presentation skills in spoken and written EnglishEducation• Higher Degree in Accounting, Finance or other relevant disciplines• Professional accounting qualification is advantageous (eg – ACA, ACCA, CPA) experience• Post-Qualification 5 years in the Middle East, preferably in Real Estate business

Venture Search is an international banking & financial services search firm, combining technology and human skill to enhance all aspects of the hiring process.
By combining advanced search technology and a market-leading team, we are able to attract the most talented candidates in the banking and financial services sector.
Here at Venture Search, we are passionate about building world-class teams and delivering long-term recruitment solutions. Venture’s focus spans multiple facets of the global Financial Services industry, including Banking, Non-Banking Financial Institutions, Buyside, Fintechs, and Advisory firms. More