Administration & Secretarial

Employment:

Full Time

Objectives: Passionate and hardworking individual who can executive given tasks at the right time based on the requirement of the roleMain responsibilities:• Assist PRO in documentation process• Coordinate with staff for collecting and documents as and when required• Assisting the HR and Admin team in regards to recruitment/payroll• Well versed in communication and ability to coordinate with different team• Reporting to: Manager• Desired start date: Immediately• Probation: 6• Working Hours: 9 AM to 6 PM

Salary:
AED
3,000 to 4,000
per month inclusive of fixed allowances.

• University Qualifications: Bachelors• Nature and length of previous experience: Minimum 1 year experience handling admin dutiesSpecialist knowledge: • Must possess valid driving license and own car• Soft Skills and Personality traits: negotiation skill, team player, interpersonal skills, confident and optimistic• Age Range: 20 to 30• Gender Preference: Male• Language Fluency: English, Arabic (added advantage but not mandatory)• Current Location: UAE

M&M Marketing Management LLC is incorporated in UAE with 3 offices in Dubai located in ideal locations. The staff consists of 100+ highly experienced employees whose skills and experience collectively cover a very broad segment of the market area.

M&M provides Back Office and Outsourcing Services such as Operations, Credit Control, Sales, Collections etc. for major Banks and Financial Institutions in the UAE. More

Employment:

Full Time

Our client is at the forefront globally of what they do and with offices all over the world, this US organisation is now continuing the expansion of their Riyadh office. The position is varied and will provide strong administration support to the team managing the case team process and ensuring their day to day lives run smoothly. The role supports the Executive Assistant, and you work very much as a unit together.Diary and complex travel coordination play a large part of the role and strong organizational skills are paramount. Logistical and technical support for all meetings and conferences is required and extensive liaison with both internal and external stakeholders. Candidates will possess excellent computer skills and be highly competent with all the MS Office suite and be able to research accurately.

This role would suit an individual with two year’s corporate experience as a secretary or administrator within a professional organization and someone who has garnered local geographical and regional knowledge. The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills and excellent English language ability. Corporate appearance and immaculate presentation is key in representing this amazing office and its business. The company offers strategic development opportunities and strong stability factor for the right candidate.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Position Title: Hindi Speaking Sales CoordinatorEmployment Type: Full Time Salary: up to 5K AED all-inclusive depending on experience and qualifications Job Location: Sharjah, UAEAbout the Client: A well-established business formation group, based in Sharjah with proven track records on successful, streamlined process of businesses structure that suits different client needs within UAEJob Role: • Provide necessary support to the members of Sales team regarding documents needed, follow up, status and customer requested schedules• Provide feedback on the submitted documents of clients• Help customers by educating them on the process of requested service in a business set up setting• Increase sales by displaying excellent customer service, responsive and highly organized manner of offering additional service needed by clients• Collaborate with the sales team and other departments thereby ensuring smooth integration of sales, operations and marketing activities

• Open to Indian nationals• Female, 45 years old and below• Minimum 2 years of experience working in same role• Must be fluent in Hindi language• Experience using Zoho CRM will be preferred• Immediately joiners will be prioritizedHow to Apply:Send your CV in word format online.

RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelAssociateJob Description & SummaryTo operate switchboard and handle reception area activities. Serves as the first point of contact with the firm and the office for visitors and callers. Handle all internal and external inquiries and carry out administrative activities of the front office.Job Responsibilities:Financial- Adhere to the allocated budget for the administrative function of the office  Customer- Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately – Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant. Internal Process- Operate the switchboard – Screen and route incoming telephone calls, take messages, and answer incoming queries – Maintain visitor and caller logs  – Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators – Answer queries from visitors and callers, and refers them to the appropriate person  – Perform general maintenance of the reception area – Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations) – Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner   (may be performed by Office Administrators in certain locations)    – Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations) – Support office manager in events planning and organization  – Act in accordance with regulations – Perform other administrative duties as required  Learning and Growth- Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met – Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education- High school certificate (equivalent) or Bachelor’s degree  Language- Fluency  in spoken and written English, proficiency in Arabic is an advantage, French is a plus   Overall Experience- 0-1 years of experience in front desk or receptionist role  Specific Skills – Experience with a professional services firm is an advantage   Knowledge and Skills- Strong organizational skills – Excellent oral communication and interpersonal skills – Must possess a professional telephone manner – Demonstrated ability to work under pressure – Demonstrated ability to work on own initiative – Demonstrated team player – Must possess a warm, friendly and professional demeanor – Basic PC skills on excel and word – Basic keyboard skills (at least 25 wpm)

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More

Employment:

Full Time

Charterhouse are working with a renowned Financial Services who are at the top of their game within the Tech Business, they are looking to hire a driven Admin Manager to work remotely in Dubai. This is an exciting new opportunity to work for an international financial services business in a start-up environment in Dubai. This role will see you manage the administration functions and support the local team as well as the head office.Your duties will include drafting and reviewing of policies, completing expenses and support staff with administrative standards, coordinating with service provides and assisting staff in any travel matters. You will also assist with any events, projects or staff activities and complete any ad hoc admin tasks as necessary.This role allows for flexible working and will be working from home until an office is set up. This position offers an excellent benefits package and growth progression.

The successful candidate should have great attention to detail, be good at prioritising tasks and have excellent English communication skills. Our client is looking for someone that is switched on, organised and has a real interest in Tech/Financial services. Ideally you should have at least 3 to 5 years of Administrative experience and it would be advantageous if you have worked within the Finance/Tech Business previously and are Degree educated. You should have a pro-active and motivated mind set and able to multi-task effectively. You must be based in Dubai and must be fluent in Mandarin Chinese to meet the criteria for this role.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

A busy and rapidly growing investment company in Abu Dhabi is looking for a top level Team Assistant to support their Directors. Preferred: UAE NationalResponsibilities will include:• Managing busy diaries, including arranging interviews, meeting arrangements, travel itineraries and preparing any meeting agendas• Arranging events and business lunches. • Attending meetings with the Directors to take minutes in English & Arabic• Managing the filing system of documents• Meeting and greeting VIP’s and understanding protocol of dealing with such senior people• Creating high level power point presentations and excel reports• Liaising with all the direct reports of the Directors to ensure the management are aware of business developments• Act as gate keeper for the Directors

• UAE Nationals preferred. Arabic native – essential.• Solid track history of working as a PA/EA/Team Assistant in the UAE• A mature personality, use your initiative, be pro-active and hard working. You must be a problem solver and willing to go the extra mile• A can-do attitude and be happy to roll your sleeves up and take on any task no matter how big or small.• Excellent level of English• Good sense of humour• Willing to work potentially long hours when business demands it• A team player who does not cause conflict• Candidates must have a minimum of 3 years’ experience working in each company as job hoppers will not be accepted.• You should have sound business acumen to ensure you can liaise with all senior management easily and quickly earn the respect of fellow employees. • Experience dealing with VIP’s • Advanced MS Office skills are required Thank you for your interest. All applications are viewed and evaluated according to the role requirements. We aim to contact shortlisted candidates within 2 weeks. As we often receive a high volume of applications, we are unable to reply to everyone. If you have not heard back from us within 2 weeks, please consider your application unsuccessful. (LV)

Inspire Selection is an award winning recruitment agency, headquartered in Dubai which recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations – from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education. More

Employment:

Full Time

Our client is a leading investment firm that has a global footprint. They are seeking to expand their workforce and are looking to hire an experienced Executive Assistant & Office Administrator (DIFC) to join their Dubai facility.Client DetailsOur client is a leading investment firm that has a global footprint. They are seeking to expand their workforce and are looking to hire an experienced Executive Assistant & Office Administrator (DIFC) to join their Dubai facility.DescriptionExecutive Assistant and Reception:* Supporting both Executives in the Dubai office and visiting Executives from global offices* Extensive and demanding calendar and diary management* Screening all incoming phone calls in a professional manner and subsequently delivering messages to the appropriate departments* Greeting and courteously welcoming all visitors and clients. Furthermore, providing refreshments to all visitors and ensuring that meeting rooms are available* Preparing business correspondences and presentations promptly* Travel and logistics planning for business trips. Additionally, ensuring that all booking procedures are in adherence with travel regulations* Providing assistance to other Executive Assistants when requiredAdministration:* Implementing new office policies and upgrading existing procedures to ensure smooth operations* Working closely with the IT department to issue visitor badges and setting up hot desks for visiting Executives* Proactively liaising with numerous departments to fulfill business interests* Maintaining office supplies and handling all vendor related matters* Building strong relationships with both internal and external stakeholders to streamline business processesFinancial:* Processing all business-related expenses, including vendor invoices, in a timely manner* Working closely and coordinating with the Operations teams, based in different jurisdictions* Managing and efficiently maintaining the office budgetJob OfferThe successful candidate will be offered a competitive monthly salary. This is an exciting opportunity for an Executive Assistant & Office Administrator (DIFC) to further progress their career with an investment titan.

Qualifications:* Minimum 4 years of experience with a global professional service company in UAE* Previous work experience in DIFC is preferred* Western-educated preferred* Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)* Proactive attitude* Exemplary organizational skills and ability to effectively multi-task* Excellent communication skills* The candidate needs to be based in UAE

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Line of ServiceAssuranceSpecialismAssuranceManagement LevelAssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.As an Associate, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:- Invite and give in the moment feedback in a constructive manner.- Share and collaborate effectively with others.- Identify and make suggestions for improvements when problems and/or opportunities arise.- Handle, manipulate and analyse data and information responsibly.- Follow risk management and compliance procedures.- Keep up-to-date with developments in area of specialism.- Communicate confidently in a clear, concise and articulate manner – verbally and in the materials I produce.- Build and maintain an internal and external network.- Seek opportunities to learn about how PwC works as a global network of firms.- Uphold the firm’s code of ethics and business conduct.

Preferred skills- Minimum years experience required- Additional application instructions

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society.

We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems, support one another as we grow, develop and build fulfilling careers.

PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow.

We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity and leverage the diverse perspectives of our teams.

If you’re looking for a place that fuels your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagines ways of working to enable you to lead a more balanced life, then you’re a future PwCer. More