Job Posting

Employment: Full Time

Charterhouse is working with a leading Professional Services organisation who has a solid reputation worldwide and is recognised for providing exciting career opportunities. This is a role where the incumbent can make this role their own and take on a variety of key responsibilities understanding the business goals and objectives for the Doha Office and Partners to help push the business forward proactively.This is an exciting role which requires a proactive, dynamic and professional Executive Assistant who can work in a fast paced and corporate environment providing executive level support to key Partners. As the key point of contact for clients you will work with the Partners taking a proactive approach building and developing relationships with new and existing clientele supporting in tender submission and RFP’s. You will also be responsible for complex diary management across multiple time zones, organising international travel arrangements and itinerary management, track and maintain sales activities and pipelines, prepare letters, proposals and other documents, time sheet and expense reporting and general administrative support to the Doha office or internationally if required.

The successful candidate will be commercially astute and have a high attention to detail someone who can work to extremely tight deadlines. You should be client focused and comfortable speaking to clients direct, establishing and maintaining solid relationships. You will have high presentation and communication skills, experience supporting multiple senior executives and managing complex international meeting schedules. You should also have high personal and professional ethics, be highly motivated and be a results and team focused individual. In addition, you should have advanced MS office skills and outstanding communication skills, both written and verbal in English and Arabic. You should have a can-do approach and professional outlook as well as the ability to remain calm and focussed when under pressure. Only candidates based in Doha will be considered.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.
Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment: Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelSenior AssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.To provide secretarial support to 3 – 5 allocated partners, directors/critical role, on full time basis and adhoc coverage as assigned by the Office Manager or EA Manager.Primary duties and responsibilitiesFinancial- Adhere to budgetCustomerDiary management- Extensive management of online diaries, book appointments and arrange meetings, updates as required- Ensure Executive/s get to meetings on time with appropriate documentation- Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not availableCall management- Handle and screen calls for Executive/s- Take and pass messages to Executive/s in a timely mannerEmail management- Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessaryClient relationships- Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication- Assist other EAs during busy periodsInternal ProcessMeetings- Pro-active planning for meetings and follow up actions (documents, papers needed.)- Organise local internal and external meetings, including organising catering, IT requirements etc- Meet and greet visitors- Partner and Executive general admin- Proofread and finalize documents when required i.e. presentations, proposals, letters- General filing- Keeping Executive own contacts databases/business card storage up to dateLearning and Growth- Exercise confidentiality, discretion and personal sensitivity in all aspects of the role- Comply with PwC policies and procedures in all aspects of the role- Build network of strong working relationships both internally and externally- Assist with the organisation of PwC events as needed including dinners and outside events- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilitiesEducation- Bachelor’s degreeLanguage- Proficiency in spoken and written English, Arabic is an advantageOverall Experience- 3 +years’ experience in an administrative roleSpecific Experience- Experience with a professional services firm preferredKnowledge and Skills- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions- Good oral and written communication skills- Good interpersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure- Demonstrated team player and dedication to provide high level of service- Must possess a warm, friendly and professional demeanor- Knowledge of administrative systems and processes- Ability to use Google including G suite- Must possess good keyboard skills (at least 55wpm)

PwC firms help organizations and individuals to create the value they’re looking for.
We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.
In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.
We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.
PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.
PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More