Administration & Secretarial

Employment: Full Time

The role will lead the creation of legal entities/ SPVs/ structures in various domiciles (onshore/ offshore), along with leading the responsibility to create & manage minutes for shareholder meetings/ AGMs, complete statutory filings & checks and prepare board packs.Client DetailsOur client is a top tier, global market leader in the investments space with a track record in the region & an appetite to invest further. The firm places a high degree of importance on numeric ability, initiative, culture, and the willingness & ability to take ownership of work and projects.DescriptionReporting to the Head of Legal & Compliance, this role will have the following responsibilities:* Assist in the implementation and incorporation of companies and building and maintaining a strong relationship with internal and external stakeholders* Review and assist in the drafting of ad hoc legal documents (e.g. PoA’s, appointment of managers, change of registered office) where no legal advice is required* Review and analyse legal documents from a corporate governance perspective, regulations, and procedures* Coordinating, preparing and attending board committees and shareholder’s meetings, including minutes taking and follow-up on action point* Assists with corporate disclosure, compliance and regulatory filings* Assists treasury team with bank account opening and KYC requests and requirements* Prepare KYC, AML and due diligence packs for DD on companies and fundsJob Offer* Career progression, excellent culture, global exposure & stability along with an attractive compensation package.

The successful candidate should have the following:* University degree in law or related field with an exemplary academic record* Professionally Qualified Company Secretary required (Not Executive/ Personal Assistant)* 5 to 7 years of company secretarial experience and/or compliance experience in the Middle East* Prior real estate, infrastructure, or general fund administration experience preferred* In depth knowledge and experience of Dubai Companies Act and filing requirements* Prior corporate secretarial experience preferred

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:
Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal
The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment: Internship

JOB SUMMARYThe Admin Asst Tax provides administrative and secretarial support to the Director of Tax and the Tax team, handles administrative tasks under general supervision ensuring a smooth running and efficient service in line with expected standards of excellence. Handles all communications, calls, queries, memos etc. from ministries, institutes and clients.KEY ACCOUNTABILITIES- Supports the on boarding process of newly licensed entities by:• Inviting entities to register with the Tax Department• Assisting them and liaising with Client affairs in the registration process• Creating the new entities check lists (folders, XL data, outlook etc.)• Processing the tax registrations submitted and• Issuing the tax cards within maximum of 48hrs from registration- Ensures to follow-up with registered dormant entities by:• Keeping track of dormant entities and sending reminders and follow-up emails- Manages the renewal of tax cards within tied deadlines- Ensures immediate action is taken on tax residence requests- Supports by being the focal point for all events organized by the Tax Department by:• Preparing and sending invites to the relevant entities per event• Liaising with different departments with regards to the logistics for the event• Following up post event (sharing PPT, handling emails, rising questions)- Ensures that the Tax Compliance is adhered by:• Printing and filing (in the archives) of all tax returns submitted• Acting on late received returns by preparing and sending penalty notices• Including VAT returns (to be included soon)- Processes the Tax enquiry letters by printing, sending and following up with respective parties- Collaborates with others and demonstrates a customer centric behaviour with clients and colleagues- Assists in completing relevant reports ensuring they are completed in a timely and accurate manner, and meet the Department requirements, policies, and standards

QUALIFICATIONS, EXPERIENCE AND SKILLS- Minimum Qualifications: Diploma in Finance, Accounting, Business Administration or other related discipline.- Minimum Experience: Minimum of two years of relevant experience in Administration field or similar line of work.JOB SPECIFIC SKILLS- Proficiency in MS Office with expertise in Microsoft Word, Power Point and Excel- Good communication skills and time management capabilities- Ability to translate Arabic/English- Good interpersonal and coordination skills- Detail oriented and comfortable working in a fast- paced office environment- Highly organised and ability to prioritise- Good document control- Accuracy and attention to detail- Professional Integrity- Ability to keep confidential information- Proactive

A leading Financial Organization in Qatar. More

Employment: Full Time

Charterhouse is working with an international Professional Services Organisation who is looking to hire an Office Manager. Our client prefers UAE Nationals based in Abu Dhabi.For this role it is absolutely crucial that you have experience managing an office within the UAE for a credible organisation. In addition to standard administrative duties, you will work closely with other offices across the globe, overseeing that all employee records are correct, recruitment needs are covered and that annual reviews and reports are completed on time. You will also manage all vendors and third party agreements, re-negotiating costs and managing renewals.This role will cover a variety of administrative duties supporting the business, including assisting on the paperwork to on-board new joiners. In addition you will also act as the central point of contact for the office, overseeing the purchase of pantry and stationery stock, business cards and general office orders.You will be required to oversee the management of Reception cover, completing various projects for an array of internal stakeholders, attending weekly team meetings and other meetings as required. You will ensure that all monthly service invoices handled on time and without issue. The role will also involve formatting of letters, memos and documents to both retailers and external customers.

The successful candidate should currently be residing in Abu Dhabi and have at least 5 years’ experience in either professional services, financial services, legal or banking. You should be bilingual, with excellent communications skills both written and verbal in both Arabic and English. The office is in a central location with parking and shops within easy distance. This is a superb permanent opportunity to secure an engaging role with the scope to develop your skill-set further in a Global corporation. There is an annual discretionary bonus in addition to 24 day’s annual leave and annual flight allowance.This role requires someone who is confident and motivated. You will be able to instil professionalism in your colleagues and will have fantastic Stakeholder management. UAE Nationals are considered for this role.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.
Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment: Full Time

The CompanyMy client is looking for a Receptionist/Admin Assistant within a leading international Chinese bank. The business provides banking services across multinational and local corporate clients, governments, etc.The RoleThis position will be a front of house role and requires exceptional customer service and organisational skills.Responsibilities* Maintaining work attendance, leaves and sickness absence, and keeping it recorded.* Managing office supplies/stationary, control the ordering and invoicing with external supplier and assist vehicles management* Material bookkeeping and management for fixed assets and low value consumption goods* Booking air-ticket, taxi, couriers, lunches, venues, hotels and restaurants etc., if necessary* Assist to prepare the claim reimbursement, such as business expenses, daily expenses, other expenses, etc* Operating telephone switchboard, answering and transferring all incoming calls as well as taking down messages if employees are not able to receive telephone calls* Dealing with incoming and outgoing mails, distributing deliveries, controlling outgoing deliveries, and maintain accurate records* Update telephone list and inform bank staff of the updated list regularly* Ensuring reception area neat and tidy appearance at all times* Calling office boy to provide tea service for external guests* Any ad hoc duties, which can reasonably be carried out without compromising reception service.

Key competencies and requirements* 1-3 years of working experience in related field* Fluent in Mandarin/Cantonese and English languages* Well versed in Microsoft Office (Excel, Word & PowerPoint)* Good interpersonal and communication skills* Team player

Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment: Full Time

Our client is a global professional services provider. They are looking to hire an experienced Mandarin Speaking Receptionist/ Admin Assistant.Client DetailsOur client is a leading professional services company . They have been in the business for over 50 years. They are currently looking to expand their administration team and are looking to fill the position of a Mandarin Speaking Receptionist/ Admin Assistant.DescriptionThe Receptionist/ Admin Assistant will provide support by handling a diverse collection of activities:* Keeping up work participation, leaves, and keeping it recorded;* Overseeing office supplies, control the requesting and invoicing with external suppliers and help vehicles management* Material accounting and the management for fixed assets and low value consumption merchandise* When required, booking air-ticket, taxi, dispatches, meals, settings, lodgings and so forth* Help set up the claim reimbursement, for example, business expense, day-to-day expenses, and so on* Working with phone switchboards, noting and directing all incoming calls* Managing deliveries and keep up records* Update phone lists and advise bank staff of any updates* Making sure reception area is clean consistently* Calling office boy to provide refreshments to outside visitorsJob OfferThe successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. This is an exciting opportunity for an experienced Mandarin speaking Receptionist to further progress their career.

The successful candidate for this Mandarin Speaking Receptionist/Admin Assistant role:* University undergraduate with 1-2 years of related experience* Fluent in English and Mandarin language* Well versed in Microsoft Office* Team player with excellent interpersonal skills.

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:
Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal
The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment: Full Time

Job Purpose:Role holders at this level are broadly responsible for:- Mortgage and collateral managementPrincipal Accountabilities:- Preparation of mortgage contracts (new/increase/amendment) and letters addressed to Land department/municipality- Preparation of Manager Cheque Requests- Contacting customers to set up land department appointments- Coordinate with Land department/trustee offices to execute mortgages. Ensure that the Mortgage documents are collected back and deposited for safekeeping.- Processing mortgage release requests after obtaining approvals from sanctioning authority- Scanning of all original borrowing documents in EDMS- Handling the safekeeping of the original documents and Filing of original documents in safe custody under dual control- Registration of collateral’s and assets under Emirates Movable Collateral Registry (EMCR)- Handling the release of original borrowing documents as per approval /branch request- Receive new documents from branches/update in the system on daily basis and handover to checkers team after allocation.- Coordinating with internal/external and government auditors by providing required documents.- Uploading of Facility Offer Letter to CRM

Qualifications:- Higher Diploma/ Bachelor DegreeExperience:Desirable:- 3 to 5 years’ experience in Mortgage registration and collateral managementSkills:- Written and spoken Arabic and English- Good Analytical/ Communication skills- Computer literate with strong working knowledge of business software applications, particularly word/spreadsheets

In 1969, when we at Commercial Bank of Dubai started out little did we know that sheer grit and determination would get us where we are today. An Emiri Decree issued by His Highness the Late Sheikh Rashid Bin Saeed Al Maktoum, the founder of modern Dubai, laid the cornerstone of Commercial Bank of Dubai. We started out as a joint venture of Commerzbank, Chase Manhattan Bank and Commercial Bank of Kuwait. A minority stake was held by a few UAE businessmen.
By 1982, little more than a decade later, we evolved into a National Public Shareholding company. A feat complimented by an exponential increase in the capital base and mammoth restructuring of our operations. The feather in the cap came when the Government of Dubai became a key shareholder.
Over the decades, we have transformed ourselves into a progressive and modern banking institution. We are supported by a sturdy financial base and reigned by a strong and stable management. The proof of which lies with our customers who have stood by us over the years. More

Employment: Full Time

Charterhouse has an exciting opportunity with a professional organisation who has been established in the region over 15 years. Due to a restructure they are now looking to hire a Director of Support Services who will guide, direct, administer and coordinate the administrative functions whilst leading a dedicated and driven team. The role requires someone who is already based in Qatar and is fluent in Arabic.You will be responsible for the complete administrative support services under the direction of the CEO with accountabilities including but not limited to, maintaining the organizations administrative policies and procedures manual, collaborating with management to draft as well as implementing and managing the annual administrative budget. In addition, you will manage and oversee the department business plan as well as handling all governmental and IT support functions. You will also be responsible for drafting, analyzing and the distribution of statistical reports to key company stakeholders and regulatory authorities as and when required. You will also ensure the organisations compliance with applicable health and safety licensing and certification requirements is compliant with governing bodies.

To be considered for this amazing opportunity, the successful candidate will have a minimum of 12-15 years in the same role managing and leading a team, and will hold a bachelor Degree in Business Administration or related field. You will have a thorough understanding of all administrative functional areas including the Qatar labour law, Governmental Services, IT and Finance, will be highly analytical, have excellent verbal and written communication skills, is a professional individual who has the ability to interact with a variety of personalities, and will have also worked alongside senior internal and external stakeholders. Excellent business acumen, strong leadership and supervisory skills, outstanding organizational skills, attention to detail along and time management skills with proven ability to meet deadlines will be needed to be successful in this role.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.
Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment: Full Time

KEY RESPONSIBILITIES• Extensive diary management across international time zones• Arranging complex international travel for multiple travelers, organising visas for different nationalities and preparing detailed travel itineraries• Completing expense claims, purchase orders and currency requests• Preparing documents such as letters, presentations, research packs• Providing personal support to the executive team when required• Creating and managing confidential files and records• Providing administrative and travel support to other members of the team as required• Completing ad hoc projects and research as requiredKEY SKILLS• Excellent interpersonal and communication skills• Able to work independently and as part of a team• Flawless attention to detail• Discreet with respect to the confidential environment and calm under pressure
Salary:AED 15,000 to 16,000 per month inclusive of fixed allowances.Additional benefits: Relocation from the UK or US

• You will be working in a very fast-paced environment and we are looking for someone with proven experience in a similar corporation, preferably finance.• The ideal candidate will have excellent interpersonal and communication skills.• They will also have to have flawless attention to detail.

We specialise in matching exceptional support staff to top businesses and private individuals.
We recruit for a range of positions around the world, including personal assistants, executive assistants, administrative assistants and many more.
Our expert consultants only work with high-calibre individuals who offer outstanding business and private support. This is what makes us one of the market-leading permanent and temp recruitment agencies in London. More