Administration & Secretarial

Employment: Contract

On behalf of our client, an international bank in UAE, Swisslinx Middle East is looking for an Operations Administrator to join their well-established office in DIFC.The role is a 1 year contract, with a possibility for renewal.As an Administrator, you will be responsible for ensuring accurate and effective processing of daily transactions including Transaction Banking Products, Loans, Cash Management, Treasury Products and other branch support functions.
Salary:AED 8,000 to 9,000 per month inclusive of fixed allowances.Additional benefits: Health Insurance

To be considered for this role, candidates must demonstrate:• 3 to 5 years of experience working within a banking operations department• Previous experience in Corporate banking (Treasury, Loans, Trade Finance, Export, Import, Letters of Guarantee)• High School certificate/University Degree (or equivalent)• Fluency in Arabic (preferred)• Currently based in UAEIf you are interested in the role and fit all the requirements, please apply online.Please note: shortlisted candidates will be contacted.

Swisslinx Middle East is a leading executive search firm in the region. We specialise in recruitment solutions, talent acquisition and career advice across a wide range of markets within the financial services sector.
We are located in the heart of the Dubai International Financial Centre (DIFC) which gives us unrivalled access to onshore Middle Eastern clients and candidates. We also partner with clients in London, Zurich, Geneva, Zug, Frankfurt and Paris and have been instrumental in establishing onshore Middle Eastern and Emerging Market teams.
We believe in building long-term relationships with our clients helping them develop successful, sustainable businesses. Transparency, trust and discretion drive the way in which we mediate between clients and candidates and ensure we consistently deliver results. More

Employment: Full Time

Maintaining our reputation as a leading worldwide professional service organization requires a highly skilled, knowledgeable, energetic team to manage our internal business functions. As a part of this diverse and talented group of individuals, you’ll play a vital role in EY’s success.The opportunityWe are currently seeking an Office Manager to join our core business support team (CBS). This position is responsible for managing the facilities services delivered to our offices. The Office Manager ensures effective delivery of Facilities-related services and supervision of all facilities staff; trains and develops facilities staff and assists with facilities budgets and operational costs.Your key responsibilitiesManage the day to day operations of the Facilities Management Services (FMS), ensuring exceptional service delivery and support is provided. Activities are performed in a proactive, collaborative and cost-effective manner and aligned to the overall objectives of the AWS strategy, model and in support of the Function Leader. Other key responsibilities include:•Liaise and coordinate with building management and external suppliers on alterations, reconfiguration and construction General upkeep of office cleanliness, neatness and arrangements•Independently manage and respond to urgent administrative queries facilitating the delivery of effective solutions•Ensure all office supplies, equipment, furniture, etc. are maintained and stored in a clean and safe environment•Execute the Facilities Management plan ensuring work is completed within allocated budget•Prepare annual facilities budget, ensuring work is provided within allocated budget, and provide management reports on a periodic basis•Ensure suppliers provide adequate services and work to both financial and quality standards•Manage purchasing and procurement orders relating to office equipment, furniture, supplies and services; general stationery, food provisions and refreshments, etc.•Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment•Act as a point of contact for staff queries and resolve any operational support issues•Interact with the local vendors for facilities management services; cleaning, maintenance, stationery, food and beverages, refurbishment, etc.Skills and attributes for success•Highly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total quality•Ability to handle administrative duties and day-to-day issues independently, assuming responsibility without direct supervision•Ability to cope with a role that involves the transactional and operational as well as bigger picture thinking

To qualify for the role, you must have•A minimum of 5-7 years of related work experience•A bachelor’s degree preferably in a technical discipline•Knowledge of health, safety and office security rules•Excellent verbal and written communication skills•Excellent communication and strong interpersonal skills.•Dynamic person, with strong organizational skills;Ideally, you’ll also have•Computer literacy, familiar with MS office package•The ability to manage an unpredictable workloadWhat we look forHighly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads and the ability to manage a team. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.What working at EY offersWe offer a competitive compensation package where you will be rewarded based on your performance and recognised for the value you bring to the business. We also offer:•Support and coaching from some of the most engaging colleagues around•Opportunities to develop new skills and progress your career•The freedom and flexibility to handle your role in a way that’s right for youAbout EYAs a global leader in assurance, tax, strategy, transaction and consulting services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.Build your legacy with us.Apply now.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.
EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.
The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment: Full Time

Maintaining our reputation as a leading worldwide professional service organisation requires a highly skilled, knowledgeable, energetic team to manage our internal business functions. As a part of this diverse and talented group of individuals, you’ll play a vital role in EY’s success.The opportunityYou will provide comprehensive, quality administrative and support services for all of our EY member firms. Our AWS professionals span a wide range of vital roles, from administrative support to facilities management, printing services, business support and document and file management.Your key responsibilitiesThis role is responsible for the daily management and filing of office documents, including electronic filing records, to effectively monitor and maintain their safekeeping. This role also involves managing the lifecycle of all records and files and mandatory archiving periods as per the firm’s policy and local regulations.Skills and attributes for success•Sort and classify documents according to guidelines; correspondence, fee note, working paper, engagement, PNB, etc. and in chronological, alphabetical, or numerical order•Collect documents and ensure all filing is carried out on a dailybasis; documents are placed properly and promptly avoiding misplacements•Identify, classify andapply appropriate retention period for active engagement files to supportcompliance with legal, regulatory and firm requirements• Ensure documents are correctly sequencedand placed in the respective engagement/client file•Securely dispose documents that are no longer required or that havemet their retention period, as per EY policy•Ensure files are securely stored in storage receptacles and inaccordance with classification and identification information•Prepare and maintain a comprehensive list of all files maintainedwithin the office both active and archived; ensuring borrowed files arereturned and stored appropriately

To qualify for the role, you must have•Approximately 1-2 years of related work experience•Good computer literacy (MS Word/Excel)•Attention to detail and ownership for the delivery of high-quality workIdeally, you’ll also have•Able to work independently and a good team player•Strong written and verbal communication skillsWhat we look forDedicated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.What working at EY offersWe offer a competitive compensation package where you will be rewarded based on your performance and recognised for the value you bring to the business. We also offer:•Support and coaching from some of the most engaging colleagues around•Opportunities to develop new skills and progress your career•The freedom and flexibility to handle your role in a way that’s right for youAbout EYAs a global leader in assurance, tax, strategy, transaction and consulting services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.Build your legacy with us.Apply now.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.
EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.
The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

The Role
Maintaining our reputation as a leading worldwide professional service organization requires a highly skilled, knowledgeable, energetic team to manage our internal business functions. As a part of this diverse and talented group of individuals, you’ll play a vital role in EY’s success. The opportunity We… More

Employment: Full Time

Line of ServiceAssuranceSpecialismAssuranceManagement LevelSenior AssociateJob Description & SummaryThe Course Administrator will be the primary point of contact for client management for the CIPD qualification and must possess very strong administrative skills.This Course Administrator will work closely with the Course Managers and perform a wide variety of operational activities for CIPD and other courses, including execution of budgeted programmes, scheduling and additional ad hoc administrative duties.- Corporate client management on all aspects related to CIPD qualification- Communicate effectively with the client ensuring minimum response time and ensure proactive follow up and resolution of all client queries.-  Act as data controller, ensuring all student data is stored, updated and maintained in the CRM, and submitted to CIPD as per requirements. – Follow up with assessors and internal verifiers to ensure assessments and drafts are marked and returned to students in time. – Handle post enrolment, delegate queries relating to administrative matters, scheduling, materials, attendance and progress reporting of CIPD courses- Work with the Course Managers on scheduling and timetabling and liaising with Operations on resourcing requests, including room bookings, ensuring schedules and course updates are communicated to training consultants – Materials inventory management, distribution of materials to lecturers and delegates  – Create, add and edit courses, schedule and manage events, assign instructors, update attendance, progress and communicate events on Administrate.- Updating and maintaining Administrate to ensure validity and completeness- Conduct feedbacks for CIPD courses, create feedback summaries and communicate summaries to Course Managers and Customer Services team for action plan- Maintain delegate progress reports and communicate this to Course Managers.- Progress Reporting of internals to L&E Manager, and externals to sponsoring companies as required.

Essential requirements:- A minimum of 2 years administrative experience gained within a professional services or training services environment- Degree Qualified- Intermediate level of technical proficiency and computer literacy particularly with Word, Excel, CRMs, and LinkedIn- Excellent communication and organisational skills- Ability to work well in a team as well as independently- Flexibility in working hours (evenings, weekends as and when required)- Dynamic, quick learner and proactive individual with ability to take ownershipPreferred requirements:- Experience in the professional training services preferred- Experience in CIPD course administration preferred.- Arabic Speaking is highly preferable- Familiarity with Administrate or other CRM platforms will be a plus

PwC firms help organizations and individuals to create the value they’re looking for.
We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.
In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.
We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.
PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.
PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment: Full Time

Responsibilities:- To operate switchboard and handle reception area activities.- Serves as the first point of contract with the firm and the office for visitors and callers.- Handle all internal and external inquiries and carry out administrative activities of the front office.- Operate the switchboard- Screen and route incoming telephone calls, take messages, and answer incoming queries- Reception- Greet visitors, sign in and out on guest register- Receive deliveries and coordinate outside delivery/courier services- Answer queries from visitors and callers, and refer them to the appropriate person- Receive and send faxes- Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner- Update phone records, including issuing of extension numbers- Provide conference call booking information to staff- Administrate procedures for new hires i.e. issue security key, specify phone extension- Book meeting rooms and maintain tidiness- Other administrative duties as required- General maintenance of the reception area- Work towards being a high quality internal service provider and to ensure that all administrative support requirements are being met- Handle issues arising around security, maintenance, and office supplies- Act in accordance with regulations

Qualifications:- High school certificate (equivalent) of higher- Must possess a minimum of one year experience in front desk or receptionist role- Basic PC skills on excel and word- Basic keyword skills (at least 25 wpm)- Strong organizational skills- Excellent oral English and Arabic communication and interpersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure- Demonstrated ability to work on own initiative- Demonstrated team player- Must possess a warm, friendly and professional demeanour

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More

Employment: Full Time

Charterhouse is working with a well-established and highly prestigious Law Firm looking to hire a HR Executive.You will support the HR Manager in actively handling all enquiries as well as attend team meetings and ensure effective relationships are maintained across departments. You will ensure that on-boarding duties are completed with accuracy and in set time frames. You will oversee the HR induction, manage the on-boarding process, deliver draft offer letters, draft new contracts as well as coordinate all recruitment activities in the region with the support of the HR team. You will track all training attendance and recommend which courses, fee earners should attend based on their areas of required growth. You will organise internal events in-order to boost morale and reward high achievement. In addition, you will ensure the accuracy of all documentation and produce reports relating to headcount, sickness and annual leave as required.

You will ideally be CIPD qualified or will be working towards it. You will possess good academic qualifications, have a positive and proactive attitude to your work and will also have 2 – 4 years of HR generalist experience within a professional or commercial environment. You will maintain a positive manner with a strong delivery focus in addition to the capability of building a thorough and in-depth understanding of the HR policies, processes and procedures. If you are looking to build upon your HR experience with a highly regarded employer within the legal sector with scope for further career growth, apply now to be considered.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.
Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment: Full Time

A Bank based in DIFC is recruiting for a middle office role to assist with client onboarding, KYC and AML processes.• Working as part of a small team you will be very thorough, efficient, highly professional and able to complete required duties with minimal supervision. You will work closely with the Chief Compliance Officer and Risk Officer to ensure new client onboarding, portfolio monitoring and transactional activity is in accordance with the regulations of DIFC, DFSA and UAE Central Bank.

To be considered for this role you must have:• Experience of working in a bank in the UAE in a similar role. Experience of working in the DIFC jurisdiction is preferable• Excellent knowledge and experience of compliance processes, including anti-money laundering procedures, financial crime and risk.• Previous experience of on boarding clients and ensuring all KYC information is complete.• Familiar with AML processes, protocol and UAE guidelines.• Previous experience and knowledge of GCC cross border jurisdictions is an advantage.• Candidates must be organised, accurate, thorough, keen to learn and with a ‘can do’ mentality. Previous experience of working with an international Bank is a plus.• Candidates must be completely fluent in English and Arabic (written, spoken and reading) and have excellent Microsoft Office skills. (Word, Excel and Outlook)Salary:• 10-12,000 AED per month + flight allowance + medical insurance for self.

Inspire Selection is headquartered in Dubai and recruits across the Middle East region. We employ highly knowledgeable, professional consultants who are experts in connecting the right people with the right opportunities. Our reputation has been built upon our honesty, integrity and our ability to source candidates of the highest calibre right across our specialist sectors. As a result, we are recruitment partners to a wide spectrum of organisations – from leading blue chip companies to smaller, local businesses. Sectors we cover include HR, Administration, Finance & Accounting, Insurance, Legal, Sales & Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Logistics & Supply Chain. More