Administration & Secretarial

Employment: Full Time

• Manage CEO’s diary, assessing priority of appointments and reallocation as necessary;• Routinely updating CEO to keep her well informed of upcoming commitments and responsibilities;• Conducting daily briefing with the CEO to keep her well prepared for the upcoming meetings, as well as preparing agendas;• Acting as a liaison to the Board of Directors and managing Board activities• Acting as a liaison for the company’s subsidiaries and manage internal as well as external communication• Screen calls, visitors and emails to eliminate and/or prioritize in order to maximize the CEO’s daily calendar and ‘to-do’s’;• Assisting the CEO with confidential and / or any ad hoc tasks as requested

• Ideal candidate must be an Arabic Speaker with 5 to 7 years of experience working in EA/PA/ Office Managerial role in an MNC or large corporate.• Someone with experience in dealing with VVIP/Public Figure is preferred• Previous experience in a fast paced and dynamic environment• The candidate must be based in Abu Dhabi or be open to relocation.

A leading company in the UAE. More

Employment: Full Time

Charterhouse is working with a leading Professional Services organisation who has a solid reputation worldwide and is recognised for providing exciting career opportunities. This is a role where the incumbent can make this role their own and take on a variety of key responsibilities understanding the business goals and objectives for the Doha Office and Partners to help push the business forward proactively.This is an exciting role which requires a proactive, dynamic and professional Executive Assistant who can work in a fast paced and corporate environment providing executive level support to key Partners. As the key point of contact for clients you will work with the Partners taking a proactive approach building and developing relationships with new and existing clientele supporting in tender submission and RFP’s. You will also be responsible for complex diary management across multiple time zones, organising international travel arrangements and itinerary management, track and maintain sales activities and pipelines, prepare letters, proposals and other documents, time sheet and expense reporting and general administrative support to the Doha office or internationally if required.

The successful candidate will be commercially astute and have a high attention to detail someone who can work to extremely tight deadlines. You should be client focused and comfortable speaking to clients direct, establishing and maintaining solid relationships. You will have high presentation and communication skills, experience supporting multiple senior executives and managing complex international meeting schedules. You should also have high personal and professional ethics, be highly motivated and be a results and team focused individual. In addition, you should have advanced MS office skills and outstanding communication skills, both written and verbal in English and Arabic. You should have a can-do approach and professional outlook as well as the ability to remain calm and focussed when under pressure. Only candidates based in Doha will be considered.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.
Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment: Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelSenior AssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.To provide secretarial support to 3 – 5 allocated partners, directors/critical role, on full time basis and adhoc coverage as assigned by the Office Manager or EA Manager.Primary duties and responsibilitiesFinancial- Adhere to budgetCustomerDiary management- Extensive management of online diaries, book appointments and arrange meetings, updates as required- Ensure Executive/s get to meetings on time with appropriate documentation- Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not availableCall management- Handle and screen calls for Executive/s- Take and pass messages to Executive/s in a timely mannerEmail management- Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessaryClient relationships- Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication- Assist other EAs during busy periodsInternal ProcessMeetings- Pro-active planning for meetings and follow up actions (documents, papers needed.)- Organise local internal and external meetings, including organising catering, IT requirements etc- Meet and greet visitors- Partner and Executive general admin- Proofread and finalize documents when required i.e. presentations, proposals, letters- General filing- Keeping Executive own contacts databases/business card storage up to dateLearning and Growth- Exercise confidentiality, discretion and personal sensitivity in all aspects of the role- Comply with PwC policies and procedures in all aspects of the role- Build network of strong working relationships both internally and externally- Assist with the organisation of PwC events as needed including dinners and outside events- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilitiesEducation- Bachelor’s degreeLanguage- Proficiency in spoken and written English, Arabic is an advantageOverall Experience- 3 +years’ experience in an administrative roleSpecific Experience- Experience with a professional services firm preferredKnowledge and Skills- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions- Good oral and written communication skills- Good interpersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure- Demonstrated team player and dedication to provide high level of service- Must possess a warm, friendly and professional demeanor- Knowledge of administrative systems and processes- Ability to use Google including G suite- Must possess good keyboard skills (at least 55wpm)

PwC firms help organizations and individuals to create the value they’re looking for.
We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.
In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.
We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.
PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.
PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment: Full Time

Maintaining our reputation as a leading worldwide professional service organisation requires a highly skilled, knowledgeable, energetic team to manage our internal business functions. As a part of this diverse and talented group of individuals, you’ll play a vital role in EY’s success.The opportunityYou will provide comprehensive, quality administrative and support services for all of our EY member firms. Our AWS professionals span a wide range of vital roles, from administrative support to facilities management, printing services, business support and document and file management.Your key responsibilitiesThis role is responsible for the daily management and filing of office documents, including electronic filing records, to effectively monitor and maintain their safekeeping. This role also involves managing the lifecycle of all records and files and mandatory archiving periods as per the firm’s policy and local regulations.Skills and attributes for success- Sort and classify documents according to guidelines; correspondence, fee note, working paper, engagement, PNB, etc. and in chronological, alphabetical, or numerical order- Collect documents and ensure all filing is carried out on a daily basis; documents are placed properly and promptly avoiding misplacements- Identify, classify and apply appropriate retention period for active engagement files to support compliance with legal, regulatory and firm requirements- Ensure documents are correctly sequenced and placed in the respective engagement/client file- Securely dispose documents that are no longer required or that have met their retention period, as per EY policy- Ensure files are securely stored in storage receptacles and in accordance with classification and identification information- Prepare and maintain a comprehensive list of all files maintained within the office both active and archived; ensuring borrowed files are returned and stored appropriatelyTo qualify for the role, you must have- Approximately 1-2 years of related work experience- Good computer literacy (MS Word/Excel)- Attention to detail and ownership for the delivery of high-quality work

Ideally, you’ll also have- Able to work independently and a good team player- Strong written and verbal communication skillsWhat we look forDedicated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.What working at EY offersWe offer a competitive compensation package where you will be rewarded based on your performance and recognised for the value you bring to the business. We also offer:- Support and coaching from some of the most engaging colleagues around- Opportunities to develop new skills and progress your career- The freedom and flexibility to handle your role in a way that’s right for youAbout EYAs a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.Build your legacy with us.Apply now .

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.
EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.
The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment: Full Time

Position Title: Compliance & Corporate Secretary ExecutiveEmployment Type: Full TimeSalary: up to 9,000 AED all-inclusive, depending on experience and qualificationsJob Location: Dubai, UAEAbout the Client:The hiring company is a prominent business set up consultancy agency catering to businesses in different industries all across UAEJob Role:- Compliance and Client facing role – Coordinate the lacking documents on clients financial statements and services availed- Manage compliance in financial companies, VAT regulations etc.- Advise clients on compliance related regulations on their VAT filing, registration and financial accounting- Facilitate the fulfilment of all regulatory requirements for clients- Carrying out corporate secretarial and compliance services for clients

– 35 years old and below- University graduate in relevant field- At least 3 to 5 years of experience as a secretary in a corporate level- Extensive experience in client’s financial regulations and client compliance in tax and financial services- Fluency in English, verbal and written- Strong organizational skills that reflect ability to perform and prioritize- Ability to deal with confidential issues discreetly and sensitively with excellent attention to detail- Proficient in using Microsoft Office

RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa. More

Employment: Full Time

Our client is a leading Professional Services business in Bahrain, they are looking to hire an experienced Compliance Administrator & Executive Assistant at their Bahrain Office.Client DetailsOur client is one of the leading professional service providers in the region. They are looking to expand their support team and have introduced a new position of a Compliance Administrator & Executive Assistant at their Bahrain Office.DescriptionThe Compliance Administrator/ EA will have a variety of responsibilities:* Support multiple relationship managers and/or product specialists at the same time* Arrange for meetings internally and externally with clients and other contacts* Perform secretarial duties that include, but are not limited to:* Managing the calendar, preparing communications, and telephone reception* Preparing travel arrangements (e.g., flight and hotel reservations, visa applications, transportation, etc.) and file expense reports, filing, document copying* Maintain information in the CRM and other systems as requested by PRM team members, such as recording and updating client contact information, entering call notes for meetings with clients, updating client communication preferences and bank preferences, etc.* Receive and guide visiting clients, shareholders, directors, and senior staff* Assist in preparation and coordination of various roadshows with the senior management, investment teams.* Learn the systems and processes used by the PRM team and be able to respond or satisfy RM/client queries.* Assist in the processing of KYC requirements* Provide backup administrative and secretarial support for any other team within PRM in cases whereby one or more assistants may not be in the office* Undertake special projects, as required* Perform additional administrative / compliance duties that may be assigned from time to timeJob OfferThe successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing, and transport allowances. Additionally, he/she will receive medical insurance other benefits. This is an exciting opportunity for an experienced Compliance Administrator and Executive Assistant to further progress their career with a leading equity compensation firm.

The successful candidate for the role would have :* Minimum of 5 years of experience working with a Relationship Manager (in compliance administration)* The candidate needs to be based in Bahrain and have experience working within the Financial service/ banking industry* Effective communication and organizational skills* Ability to work proactively and take on responsibilities* Ability to work under pressure* Well experienced in Stakeholder management

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:
Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal
The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment: Full Time

Our client is a leading Professional Services business in Bahrain, they are looking to hire an experienced Compliance Administrator & Executive Assistant at their Bahrain Office.Client DetailsOur client is one of the leading professional service providers in the region. They are looking to expand their support team and have introduced a new position of a Compliance Administrator & Executive Assistant at their Bahrain Office.The Compliance Administrator/ EA will have a variety of responsibilities:* Support multiple relationship managers and/or product specialists at the same time* Arrange for meetings internally and externally with clients and other contacts* Perform secretarial duties that include, but are not limited to:* Managing the calendar, preparing communications, and telephone reception* Preparing travel arrangements (e.g., flight and hotel reservations, visa applications, transportation, etc.) and file expense reports, filing, document copying* Maintain information in the CRM and other systems as requested by PRM team members, such as recording and updating client contact information, entering call notes for meetings with clients, updating client communication preferences and bank preferences, etc.* Receive and guide visiting clients, shareholders, directors, and senior staff* Assist in preparation and coordination of various roadshows with the senior management, investment teams.* Learn the systems and processes used by the PRM team and be able to respond or satisfy RM/client queries.* Assist in the processing of KYC requirements* Provide backup administrative and secretarial support for any other team within PRM in cases whereby one or more assistants may not be in the office* Undertake special projects, as required* Perform additional administrative / compliance duties that may be assigned from time to timeJob OfferThe successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing, and transport allowances. Additionally, he/she will receive medical insurance other benefits. This is an exciting opportunity for an experienced Compliance Administrator and Executive Assistant to further progress their career with a leading equity compensation firm.

The successful candidate for the role would have :* Minimum of 5 years of experience working with a Relationship Manager (in compliance administration)* The candidate needs to be based in Bahrain and have experience working within the Financial service/ banking industry* Effective communication and organizational skills* Ability to work proactively and take on responsibilities* Ability to work under pressure* Well experienced in Stakeholder management

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:
Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal
The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More