Administration & Secretarial

Employment: Full Time

The Role:Administrative Generalist to perform a variety of operational tasks to support the KSA office. This is an exciting opportunity for an office professional who is looking for a varied role to utilise their management, organisation and accounts skills withinone flexible position.Your responsibilities will include proofreading and formatting documents, front desk reception, and other duties listed below. You will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.To be successful in this role, you should be well-organized, have great time management skillsand be able to prioritize tasks. Ultimately, you will contribute to the efficiency of our businessby providing personalized and timely support to our internal and external clients.- Act as primary liaison between the staff, and management, providing information,answering questions, and responding to requests- Overseeing the day-to-day operations of the office- Maintain office efficiency by planning and implementing office systems, layouts, andequipment procurement- Perform a variety of administrative duties, such as generating and distributing memos,letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail- Assisting with billing by preparing and sending invoices; maintain client databases;track accounts; oversee the invoice workflow, and assist in copying and distributingproduction orders and other internal documents as requested- Schedule and track meetings and appointments, and book flights and travelarrangements- Lead Generation with Identified Companies, conducting research into thesecompanies to establish current Key contacts and upkeeping a register of these details.- Keeping management informed by reviewing and analysing special reports;summarizing information; identifying trends.- Processing new hire paperwork- Partner with HR to maintain office policies as necessary- Planning, scheduling, and promoting office events, including meetings, conferences,interviews, orientations, and training session- Collecting, organizing, and storing information using filing systems
Salary:SAR 10,000 to 12,000 per month inclusive of fixed allowances.Additional benefits: + Flights and Medical

Candidate Profile:- Five years of professional experience in office administration- Bachelor’s degree in business administration, management, or related field.- Good knowledge in Microsoft Word, Excel, Outlook, and PowerPoint.- Accounts admin experience in coordinating and processing monthly payroll,reconciliation, employee expenses and creating monthly management accounts.- Experience developing internal processes and filing systems- Strong communication skills- Strong organisation skills and the ability to prioritise own workload- Familiarity with budget planning and enforcement, human resources, and customerservice procedures.- Fluent English and Arabic skills (reading, writing, speaking)

At NSR we pride ourselves on market knowledge, integrity, loyalty and professionalism. Through personal relationships and knowledge of what our clients look for in specific requirements we like to pride ourselves on matching people to the right role.
The partners at NSR have always dealt with people in an open and honest manner and as a company we are driven to find the right opportunity for people enhancing their career where ever this may be worldwide.
We work on the principal that every person we deal with is a potential client, this process has proved beneficial for us as there are many people we have dealt with on the International circuit that have approached NSR Associates to recruit for them as a client after we have worked on their behalf as a candidate. More

Employment: Full Time

Your key responsibilities will include:• Acting as a liaison between vendors, clients, support and business functions when required• Assist in pre-event preparation and support leading up to the event• Managing booking and arranging travel, transport and accommodation.• Reaching out to onboarded partners and working closely with any invoicing requirements• Keeping track of events invoices and to assist on reminding stakeholders for payment.• Collating and filing expenses.• Assisting in resource allocation or generating tender documents• Implementing and maintaining procedures/administrative systems• Typing, compiling and preparing reports, presentations and correspondence

Required Skills and Qualifications• 2 years plus of administrative experience would be a bonus.• Ability to work amongst different timezones,• Fluent English speaker, Arabic speaker would be a plus• Discretion, and the ability to uphold confidentiality• Ability to work independently and across a variety of cultures both internal and external• High resourcefulness and ability to excel in an occasionally extreme high-pressure environment, often to almost impossible deadlines – someone who does whatever it takes to make sure the expectations of our clients are met• Sociable and able to connect with people at all levels of the organisation• Relatively autonomous. A self-starter who works on their own initiative, whilst managing internal relationships with the small local team and the larger global team• Educated to Bachelor’s Degree Level• Deadline driven and well-organised with strong time-management skills• Good at learning and growing from the experience• Proactive team player, flexible, capable of turning around work to tight deadlines• High level of proficiency in Outlook, Word, Powerpoint, Excel, Zoom.To be based in our Abu Dhabi office, we are looking for a superb candidate to manage our growing office in the region as well as to assist our CEO who is now based there. Meticulous attention to detail, flawless organisational ability and best in class management skills are a pre-requisite for this role.In addition, you must be quick-thinking and is not afraid of a challenge. You will enjoy juggling calendars and working between different international offices to ensure maximum efficiency in the operations of the company as well as assisting the Operations & Partnerships Team. Some of the roles include having to manage the CEO’s diary, source for local vendors and also work with Partners for their payment terms & invoicing requirements.Working at Unbound is fast-paced, challenging, future-looking and uniquely, offers our team the chance to make meaningful change in the industries that are shaping our future digital societies and economies.If you fit the bill and would like to join a dynamic, global team in creating a world class experience for our always-growing number of global delegates and clients, please apply today!

Founded by Daniel Seal in 2013, Unbound has quickly developed into an internationally recognised market-leading platform connecting grassroots innovation, startups and technology leaders with corporates, brands and governments.
Headquartered in London and with an expanding network of offices in Asia and The Middle East, Unbound is a dynamic company that is the foremost connector in the technology and innovation space. It prides itself on its talented, energetic team and has scaled rapidly into new markets, firmly positioning itself at the centre of the innovation ecosystem.
In 2020, Unbound Festivals attracted 35,000+ delegates from brands, corporates, startups, investors, government, media and academia. Our government-backed flagship Asia festival Innovfest Unbound in Singapore is the largest innovation event in SE Asia, attracting over 18,000 delegates and 500 exhibitors in June. In 2020, Unbound was tasked by Abu Dhabi Global Market to help to develop, grow and manage FinTech Abu Dhabi, MENA’s largest FinTech Festival. This involved attracting over 7000 delegates, securing over 150 world class speakers and running a global roadshow with events in 18 different global FinTech hubs. More

Employment: Full Time

Our client, an international law firm based in Riyadh, Saudi Arabia, is currently looking for a Legal Secretary who will deliver an outstanding and effective secretarial services.Job Responsibilities:Proactive and extensive diary managementEmail administration (including email filing/printing/distribution and dealing with enquiries in a timely manner)Assisting with department and practice research tasksOrganizing meetings/lunches and conference callsPlanning and organizing international travel arrangements for partners and fee earnersAssisting with an arranging marketing events for the firm, collating bills, drafting narratives and covering lettersPartner and fee earner time recording, producing and processing of expense claims, updating/adding firm contacts to InterAction,Office duties such as answering the telephone, filing, photocopying and any other such duties as required to meet the demands of my practice, partners and fee earners.

To be considered for this role, you need to meet the following criteria:Hold a diploma certificate or bachelor degreeCandidate must be an Arabic speaker or preferably a Saudi nationalExcellent English communications skills (reading, writing, verbal), Knowledge in Arabic and other languages would be a plusExperience in a professional service environment/similar roleExceptional customer service skills, superb phone skills and detail orientedStrong written and verbal skillsProfessional demeanor and a demonstrated ability to establish a rapport with individuals at all levels of management, peers and guestsAbility to multi-task and prioritizeStrong technical and proofreading skillsAbility to cope with high demanding workloadsAbility to prioritise and organise the week demonstrating the use of own initiative as well as ability to work as part of a sound team, to be an effective communicator with the willingness to support the team and client relationshipsPlease note that this position is based in Riyadh, Saudi Arabia.To know more about our current vacancies, please visit our website – www.blackpearlconsult.com?Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website – www.blackpearlconsult.com.?

Black Pearl is a progressive, dynamic and well structured HR solution provider that offers permanent recruitment services, HR consultancy, psychometric assessments, coaching and also professional training services for clients from different corporate sectors in the Middle East.
Like a rare and unique black pearl, we consider our partnership with our clients and job seekers as a fine, precious and valuable encounter that needs to be affirmed, developed and supported with a strong commitment to deliver not only the right services but the best in the industry.
Our aim is to meet and exceed the expectations of our clients, strategically offering Black Pearl services that are customized to the unique requirements of our clients and job seekers alike, resulting in effectively achieving goals and all that is required in this ever evolving and competitive market. More

Employment: Full Time

Our Project Finance and Infrastructure team advises clients on financial, procurement, strategic and public-private partnerships issues for large-scale infrastructure projects and programs. Join this team and you will help provide support to our clients from the earliest stages of analysis project evaluation to procurement, financial close, construction and operations. You will assist our clients in devising and comparing financial plans and delivery approaches for projects that involve public, federal or private financing; project revenues; and/or grants – and provide support to our clients in their implementation of those plans.The opportunityThe EY Infrastructure team advises on finance, funding, strategy, procurement and public-private partnerships (PPPs) for large-scale infrastructure projects. Our work spans transportation, public buildings/campuses, renewable power, water and other utilities, communications, and resiliency/flood prevention and other types of essential infrastructure. We provide financial, strategic and commercial acumen to senior officials, sponsors and project teams, helping them to develop programs and to advance much-needed improvements into construction and operations, as effectively and efficiently as possible.Your key responsibilitiesAs a Senior within the Project Finance and Infrastructure team you will be responsible for assisting clients in the development and implementation of strategies to advance large-scale infrastructure and other projects you will also be expected to demonstrate an understanding of capital project/program funding, financing and delivery mechanisms at the local, state and national levels to support analysis of client projects. You will participate in developing strategy, financial, project delivery, business planning, funding, procurement and/or policy analysis and recommendations for clients.Skills and attributes for successIndividuals with a good Knowledge of public-private partnerships (PPP), concessions and acquisition and project financing structures will do well in this role. Project Financing knowledge, with an understanding of project financial modelling and financing markets, would be highly valued and the Understanding of economic or social infrastructure procurement and delivery

To qualify for the role you must have•A bachelor’s degree with at least 3 -5 years of related work experience with a relevant degree•Proven quantitative analytical capabilities•Outstanding critical thinking skills•Outstanding communication, writing and organizational skills•Intellectually curious with a strong desire to develop professionally in the infrastructure finance and policy sector•Willingness and ability to travelIdeally, you’ll also have•Transactions/auditing experience•Preferably a Saudi National or Arabic Speaker•Client facing experience from a professional services background•Numerically-inclined with an eye for detailsWhat we look forHighly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization.What working at EY offer’s•Competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business•Range of programs and benefits designed to support your physical, financial and social well-being•Support, coaching and feedback from some of the most recognized and engaging leaders in the profession•Opportunities to develop new skills and progress your career•The freedom and flexibility to handle your role in a way that’s right for youAbout EYAs a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.If you can confidently demonstrate that you meet the criteria above, please contact usBuilding a better working world.Apply

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.
EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.
The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment: Full Time

As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.The OpportunityAs an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose.Your key responsibilities- Provide high level support to a small group of Partners and Executives- Organise and manage comprehensive diaries, travel and accommodation- Screening emails, responding and/or actioning as required- Prepare expense claims and timesheets on a weekly basis- Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate- Prepare and revise documents including presentations, emails, reports, agendas and papers- Coordinate client events, internal and external, as required within MENA- Leadership and people development- Counsel, coach or mentor others in the secretarial community- Identify opportunities to improve work efficiency and effectiveness

Skills and attributes for success- The demonstrated ability to build relationships with internal and external stakeholders- Exceptional written and verbal communication skills- Intermediate in the use of Microsoft Office suites- Excellent attention to detail and ability to multi-task- Strong communication skills including telephone manner and interpersonal skills- A strong team member with an ability to work across multiple teams- Experience in a professional services environment is highly regarded.To qualify for the role you must have- A minimum of 4-5 years previous EA experience, supporting multiple executives in a corporate environmentIdeally, you’ll also have- Prior working experience in global professional services organization or mid-tier firms will be highly advantageousWhat we look forHighly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.What working at EY offers- Support, coaching and feedback from some of the most engaging colleagues around- Opportunities to develop new skills and progress your career- The freedom and flexibility to handle your role in a way that’s right for youAbout EYAs a global leader in assurance, tax, strategy, transaction and consulting services, we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.The preferred applicant will be subject to employment screening by Ernst & Young or by their external third part provider.If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.Join us in building a better working world.Apply now.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.
EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.
The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment: Full Time

The RoleThis role will suit an intelligent and ambitious individual. It should be seen as an opportunity to develop your skills in a dynamic, entrepreneurial professional environment. The role will provide many learning opportunities for a hardworking team player that is motivated by consistently achieving high standards.Key Responsibilities and Activities* Successfully manage busy and ever evolving diaries, proactively managing when schedules change.* Re-scheduling complex meeting and travel itineraries often at short notice.* Extensive internal and external meeting scheduling; building and maintaining strong working relationships with key client contacts.Travel coordination* Working with our travel company to coordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation.* Proactively pre-empting travel plans.* Logistical support for all meetings, conferences and workshops* Technical support, including PowerPoint, Word, Excel and online research* General support, including processing time and expense submissions, filing and other ad hoc tasks* Assist in the team ‘kick-off’ and ‘wrap-up’ processes* All team administration, including contact management and meeting scheduling* Organising team events, sourcing venues and activities* Provide graphics support: creation of basic presentations and amending existing presentations

Personal Attributes* Exceptional organization, prioritization and time management skills* “Can do!” mentality, willingness to get involved in a variety of projects and activities* Flexible attitude and team approach* Efficient and accurate* Excellent communication and listening skills* Enthusiastic, dedicated, hardworking and committed* Pleasant, calm and diplomatic, even when under pressure

Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment: Full Time

Position Title: TypistEmployment Type: Full TimeSalary: up to 4,500 AED all-inclusive depending on experience and qualificationsJob location: Sharjah, UAEAbout the Client:The hiring company is a prominent business setup consultancy in Sharjah handling all type of licenses for businesses in the region.Job Role:• Reporting to Operations Manager• Responsible for overall process of all immigration transactions, reports, and other important documents online, and operations of OnBase system• Responsible for employment contract and visa typing application• Follow timeline and releasing visas (Manual and OnBase)• Follow up with concierge team for merging UID numbers• Coordinate with Ops Manager for any issue related to E-Channel system – OnBase or Immigration transactions

Requirements:• Open to Arabic nationality• 35 years old and below• Bachelor’s degree in any related field• At least with 3 years of relevant work experience• Strong knowledge with E-Channel system and OnBase system for visa related transactions• Excellent interpersonal, and communication skills in English and Arabic languages• Proficient in MS Office Applications• Candidates who can join immediately will be prioritized

RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa. More

Employment: Full Time

Based at our client’s headquarters in Dubai, an opportunity has arisen to provide diary management and administration support within this global professional services organisation. The position is varied and will provide strong administration support to Partners and Senior Management, alongside the Executive Assistant team.Complex and ever changing diary and travel coordination (when business travel returns to normal) play a large part of the role and strong organizational skills are paramount. Logistical and technical support for all meetings and conferences is required and extensive liaison with both internal and external stakeholders. Candidates will possess excellent IT skills and be highly competent with all the MS Office suite, including Excel and PowerPoint and be able to perform research accurately.This role would suit an individual with two years of corporate experience as a Secretary or Administrator within a professional organisation and someone who has gained local geographical and regional knowledge. A strong work ethic, personality and overall team attitude is very important to our client and therefore the company fit is imperative.

You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is essential , as is strong interpersonal skills and excellent English language ability (Arabic fluency is also be considered to be advantageous). A corporate appearance and professional individual presentation is key in representing this amazing office and its global business.The company offers strategic development opportunities and a strong stability factor for the right candidate and is a wonderful opportunity to join global market leader.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More