Subterms
The Role
Global Islamic Economy Summit (GIES) GIES is the world’s largest and most inclusive gathering for the Islamic economy, bringing together thousands of participants from across different countries and sectors. The event will be held during Expo 2020 on the 1st and 2nd November 2021. Job Responsibilities: •… More
Employment: Full Time
IFS – Office Management – Receptionist – UAE National- Associate – DubaiLine of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelAssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.As an Associate, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:- Invite and give in the moment feedback in a constructive manner.- Share and collaborate effectively with others.- Identify and make suggestions for improvements when problems and/or opportunities arise.- Handle, manipulate and analyse data and information responsibly.- Follow risk management and compliance procedures.- Keep up-to-date with developments in area of specialism.- Communicate confidently in a clear, concise and articulate manner – verbally and in the materials produce.- Build and maintain an internal and external network.- Seek opportunities to learn about how PwC works as a global network of firms.- Uphold the firm’s code of ethics and business conduct.
Applicants should be:- UAE Nationals holding a- Family Book – A recent graduate (graduated within the last 18 months) and holding a Bachelor’s or Master’s degree
PwC firms help organizations and individuals to create the value they’re looking for.
We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.
In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.
We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.
PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.
PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More
Employment: Full Time
Based in Riyadh, Saudi Arabia, the role of Office Coordinator will be to support the administrative function with all document management and reception duties. The client is a management services professional organisation with offices across the region and a presence in every continent. With a fantastic reputation and opportunities for growth and development, this is a busy office and it is expected that the successful applicant will have a KSA driving license and access to their own car.Acting as the first point of contact for all visitors and telephone calls to the office you will be a professional and courteous individual who is able to respond quickly and refer queries to the relevant department or individual. You will be proactive in ensuring that the reception area remains in a clean and tidy appearance and any maintenance issues are raised with the facilities team in a timely manner. Additional duties will also include the management of post, deliveries and couriers and providing wider administrative support to the team with regards to printing, binding and collating client proposals and PowerPoint presentations and preparing internal memos and emails with regards to staff movements and any general local announcements.Part of this role will also include local logistical support with the collection and drop off of confidential documents, invoices, proposals to clients and official information to governmental offices and banks. It is therefore essential that the successful individual has access to their own car and a KSA Driver’s license.
We are seeking a well presented, approachable and professional individual who creates a great first impression. You will be organised and pro-active with providing support to the team to assist in the development of client relations, administration deadlines and ensuring that the presentation and overall facilities in the office are maintained to a high standard at all times. The ideal candidate will have exceptional English language skills, with Arabic fluency being a distinct advantage. Please note that those with access to their own car and a KSA Driver’s license are able to be considered for this role.
Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More
Employment: Full Time
Our client is a prominent Business in the region. They are looking to hire an experienced Personal Assistant in Dubai.Client DetailsOur client is a prominent business spread across the GCC. They are currently looking to expand their support team and have introduced a brand-new position of a Personal Assistant.DescriptionThe Personal Assistant will have a variety of responsibilities:* Coordinate family events, prepare and organise travel itineraries and required travel documents* Manage and resolve technology issues quickly with minimal disruption* Keep track and handle family subscriptions and memberships* Liaise with travel providers in providing VIP services to the family* Book appointment as per personal requirements* Run personal errands such as shopping* Manage calendar events to ensure there are no conflicts between different events or meetings, based on priority and activities* Carry out tasks punctually, providing regular updates* Make records and maintain high standards of reporting and filing* Maintain relationships with stakeholders, such as suppliers, hotel sand travel agencies to facilitate the line managers responsibilitiesJob OfferThe successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. Additionally, he/she will receive a bonus, medical insurance. This is an exciting opportunity for an experienced Private Assistant to further progress their career with UAE’s leading Business.
The successful candidate for this Personal/ Private Assistant* Well rounded person who has track record in managing same responsibilities with Ultra high Net Worth Individuals (UHNW) or embassies.* Western Educated Candidate preferred* Flexible and agile to be accessible 24/7* Has strong planning and organizing skills with efficient reporting ability and excellent use of MS Office to manage documents and cost sheets, maintenance schedules, etc.
Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:
Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal
The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More
Employment: Full Time
Primary duties and responsibilitiesExtensive management of active on-line diaries, booking appointments and arranging meetings and e- meetings, updates as requiredHandling and screening calls for executives, relaying messages in a timely mannerArranging conference calls, internal meetings and e-meetings and minuting where required (logistics,invites, catering, rooms booking, etc.)Organizing all logistics for internal and external meetings, ensuring Executive/s get to meetings on timewith appropriate documentationDrafting emails / letters on behalf of executive/sMonitoring Executives’ email inboxes when they are out of the office or at meetings and taking action asnecessary – when requiredOrganising business travel and accommodation bookings for Executive/s and occasionally for other client staff on relative projectsCo-ordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive/s and own expenses and timesheets by due dates in close coordination with the practice business operations managerCoordinating the reimbursement of medical expenses for Executive/s and their dependants as part of the executive health schemeProofreading and finalising of documents when required i.e. presentations, proposals, lettersGeneral filing (own and executives as requested)Client database management and marketing assistance when neededAssisting other EAs during busy periods and filling in for colleagues on vacation as neededAssisting Executive/s on personal requests as neededTake on special projects within the administration function and manage them autonomouslyAct as a role model for other EAs and coach them as needed
Knowledge, skills, and abilities:Currently based in DubaiUniversity degree preferably in Business Administration / ManagementMinimum of 5 years’ experience in a PA/EA role, assisting C-Level Executives in a professionalservices firm preferably in DIFCDigital proficiency namely in Google Suite and digital curiosity for online tools and applicationsProficiency in Microsoft Office applications (Excel, Word and PowerPoint)? Excellent organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks to achieve goals seamlessly, autonomously and proactively with excellent attention to detail, despite tight deadlines in a fast-paced environment? Expert level of written and verbal communication skills? Demonstrated proactive approach to problem-solving; forward looking thinker who actively seeksopportunities and proposes solutions? Proven ability to handle confidential information with discretion, be adapting to various competingdemands, and demonstrate the highest level of customer service and response? A warm, friendly and professional demeanour
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More
Employment: Full Time
Executive Assistant-Must be fluent in English, Arabic and FrenchKey Responsibilities of Executive Assistant:• Maintain calendars – arrange, coordinate and prioritize complex scheduling and logistics of the organization and managing the activities of the Managing Partner (MP), including assistance with event set up.• Provide telephone coverage – answer executive phones, take accurate messages, handle urgent calls with appropriate judgment.• Coordinate with office personnel, clients, suppliers / contractors for any major activities or meetings with the MP / SMT (Senior Management Team) send meeting confirmation emails; prepare and distribute meeting materials.• Conduct extensive online and off-line research as requested.• Compose and type agendas, minutes of meetings and correspondence for special events, board meetings, committee meetings and development activities.• Attend all management meetings, prepare and maintain minutes of meetings, monitor and follow-up on timely delivery of actions points following management meetings.• Marketing: oversee input, updating and maintenance of website, social media platforms.• Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues, itineraries, and agendas for all entities.• Prepare expense reports for the management.• Handle special projects for the management.Standard duties:• Maintain confidence of sensitive corporate and personal information of the management.• Provide project management assistance and support for the company operations.• Provide assistance to the Management – eliminating inconveniences and distractions that can affect their productivity, efficiency and effectiveness.• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MP’s ability to effectively lead the company.• Monitoring and screening office maintenance and security.
• 3-5 years’ experience in a related field.• Must be fluent in English, Arabic and French.• Excellent oral and written communication skills, must be coherent, articulate, concise, and consistent.• Experience working with people of different backgrounds and a high level of cultural competency.• The ability to juggle and track multiple tasks, projects and responsibilities.• Independent, reliable with superb organizational and managing skills.• Discreet, with sensitive and confidential information.• Efficient and effective in the execution of action plans.• Professional demeanor when representing the company.• Strategic with ability to make decisions and judgments as needed by the organizations.• Demonstrated commitment to the success of co-workers and to the organizational mission.
Re/think is a boutique accounting, regulatory and compliance, VAT advisory, audit, HR consultancy, recruitment and business advisory firm. We specialize in assisting SME clients with cost-effective, high quality services and solutions. We create value by investing in highly qualified and motivated people and working closely with leading industry partners to provide our clients a one stop shop for all of their business support.
This support ranges from our core services to CFO and board level advisory for the sectors and markets we serve. Our ability to add value reaches across business size, as our offering can be adopted to start ups through to large complex firms. More
Employment: Full Time
As an Executive Assistant working in the Indirect Tax service line, your role will consist in providing support to the senior leadership and wider staff within the Indirect Tax practice across Saudi Arabia.You will be expected to handle the following responsibilities:• Managing diary management• Providing general administrative support to the leaders (timesheets, expense sheets etc.)• Assisting the leaders in their travel arrangements• Coordinating and formatting documents and files as requested by the leaders• Helping to organise business unit specific team events• Maintaining leaders CV and DPN profile• Handling medical expense online claims• Liaising with PRO on visa applications if required• Arranging conference calls with the team and clients• Booking conference rooms and arranging for meetings• Booking rental cars and taxi services• Tracking visas for KSA and other locations where travel may be required at short notice• Assisting the Marketing team with business unit client information and marketing events specific to the business unit the EA is supporting• Covering reception duties where needed• Team leave tracking and maintaining team planner with holidays and projects• Building relationship with key suppliers – hotels, car company etc.• Archiving files – maintain archive database• Preparing Amex and BD related expenses for sign off.• Working with finance to assign project codes or BD for external suppliers• Assisting the wider team in file reviews• Supporting in drafting and issuing team news alerts• Support the wider team in project work such as client take-on, CRM assistance, events and CSR initiatives
• 5+ years of experience in the administrative domain• Bachelor degree in the relevant field• Local experience with visa processes• Strong interpersonal skills• File management skills• Experience of working within financial services / professional environment is a plus• Good working knowledge of Outlook• Ability to exercise appropriate level of judgement• Ability to prioritize workload and work under pressure with a flexible approach
Deloitte is the world’s largest and leading professional services firm, providing audit & assurance, consulting, financial advisory, risk advisory and tax and services to public and private clients spanning multiple industries, whether they are in the energy, communications, oil and gas, financial services, family businesses, healthcare, public or education sectors among others.
With a globally connected network of member firms in more than 150 countries and territories, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte’s more than 250,000 professionals are committed to becoming the standard of excellence.
Deloitte & Touche (M.E.) is a member firm of Deloitte globally and is the first Arab professional services firm established in the Middle East region Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL) and is a leading professional services firm established in the Middle East region with uninterrupted presence since 1926 with 26 offices in 15 countries to date. What distinguishes Deloitte member firms in the Middle East is the global and regional expertise and know-how offered through specialized and highly knowledgeable talent. Deloitte aims to offer the best services to its clients through a team with more than 3,300 partners, directors and staff in the Middle East which guarantees effective communication with clients and a deeper understanding of their needs. It is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has also received numerous awards in the last few years which include best employer in the Middle East, best consulting firm, the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW), as well as the best CSR integrated organization.
Deloitte drives progress. Our practices around the Middle East support clients become leaders wherever they choose to compete. We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we.
Our Purpose
Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most-for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.
Our shared values guide the way we behave to make a positive, enduring impact:
Integrity
Outstanding value to markets and clients
Commitment to each other
Strength from cultural diversity More
Employment: Full Time
The Role:Administrative Generalist to perform a variety of operational tasks to support the KSA office. This is an exciting opportunity for an office professional who is looking for a varied role to utilise their management, organisation and accounts skills withinone flexible position.Your responsibilities will include proofreading and formatting documents, front desk reception, and other duties listed below. You will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.To be successful in this role, you should be well-organized, have great time management skillsand be able to prioritize tasks. Ultimately, you will contribute to the efficiency of our businessby providing personalized and timely support to our internal and external clients.- Act as primary liaison between the staff, and management, providing information,answering questions, and responding to requests- Overseeing the day-to-day operations of the office- Maintain office efficiency by planning and implementing office systems, layouts, andequipment procurement- Perform a variety of administrative duties, such as generating and distributing memos,letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail- Assisting with billing by preparing and sending invoices; maintain client databases;track accounts; oversee the invoice workflow, and assist in copying and distributingproduction orders and other internal documents as requested- Schedule and track meetings and appointments, and book flights and travelarrangements- Lead Generation with Identified Companies, conducting research into thesecompanies to establish current Key contacts and upkeeping a register of these details.- Keeping management informed by reviewing and analysing special reports;summarizing information; identifying trends.- Processing new hire paperwork- Partner with HR to maintain office policies as necessary- Planning, scheduling, and promoting office events, including meetings, conferences,interviews, orientations, and training session- Collecting, organizing, and storing information using filing systems
Salary:SAR 10,000 to 12,000 per month inclusive of fixed allowances.Additional benefits: + Flights and Medical
Candidate Profile:- Five years of professional experience in office administration- Bachelor’s degree in business administration, management, or related field.- Good knowledge in Microsoft Word, Excel, Outlook, and PowerPoint.- Accounts admin experience in coordinating and processing monthly payroll,reconciliation, employee expenses and creating monthly management accounts.- Experience developing internal processes and filing systems- Strong communication skills- Strong organisation skills and the ability to prioritise own workload- Familiarity with budget planning and enforcement, human resources, and customerservice procedures.- Fluent English and Arabic skills (reading, writing, speaking)
At NSR we pride ourselves on market knowledge, integrity, loyalty and professionalism. Through personal relationships and knowledge of what our clients look for in specific requirements we like to pride ourselves on matching people to the right role.
The partners at NSR have always dealt with people in an open and honest manner and as a company we are driven to find the right opportunity for people enhancing their career where ever this may be worldwide.
We work on the principal that every person we deal with is a potential client, this process has proved beneficial for us as there are many people we have dealt with on the International circuit that have approached NSR Associates to recruit for them as a client after we have worked on their behalf as a candidate. More
