Administration & Secretarial

Employment: Contract

Job description:• Manage event database cleaning (removing duplicates of individuals that changed job roles and organizations).• Support project manager to coordinate 10 thought-leadership articles relating to different aspects of the Islamic economy.• Support project manager with GIES official social media channels Twitter, Facebook and LinkedIn.• This includes weekly posts and paid ad campaigns.• Update and manage GIES official website.• This includes day to day update of the speakers, sponsors and agenda.• Generate regular updates on registration numbers.• Report to project manager on GIES campaign effectiveness.• This includes email campaigns (open rates, click rates and bounce rates), website traffic (unique visitors, page views, and traffic sources).• Support project manager with a post event survey to all delegates, compile results and generate report.• Support project manager with any additional request.

• Excellent verbal and written communication in English and Arabic• Excellent time management and organization abilities• Able to project manage and ensure issues are resolved quickly and effectively• Bachelor’s degree or equivalent work experience

Refinitiv is one of the world’s largest providers of financial markets data and infrastructure, serving over 40,000 institutions in approximately 190 countries. We provide leading data and insights, trading platforms, and open data and technology platforms that connect a thriving global financial markets community – driving performance in trading, investment, wealth management, regulatory compliance, market data management, enterprise risk and fighting financial crime. We are new market pioneers with 167 years of confidence. Breaking new barriers. Enabling more responsible, transparent and connected financial markets. We redefine what data can do. Through an open ecosystem, a high-performance culture, analytics, insights and technology.
Be the breakthrough, activate your future and shape ours. More

Employment: Contract

Job description:• Build a list of relevant partners that can support the promotion of GIES.• Support project manager in developing the partnership packages.• Reach out to potential partners, negotiate terms and secure a minimum of 10 relevant partners.• Coordinate with project manager to ensure the fulfilment of partners agreed deliverables.• Coordinate with project manager and sponsorship manager in fulfilling sponsors agreed deliverables.• Work with project manager to create unique offerings to strategic partners.• Coordinate with project manager to ensure the fulfilment of strategic partners agreed deliverables.• Maintain accuracy of all conference sponsors and partners information on the website, marketing assets and branding on site.

• Experience in Events / PM – Less than ~5 Years• English / Arabic is a plus• Excellent verbal and written communication in English• Excellent time management and organization abilities• Able to project manage and ensure issues are resolved quickly and effectively• Bachelor’s degree or equivalent work experience

Refinitiv is one of the world’s largest providers of financial markets data and infrastructure, serving over 40,000 institutions in approximately 190 countries. We provide leading data and insights, trading platforms, and open data and technology platforms that connect a thriving global financial markets community – driving performance in trading, investment, wealth management, regulatory compliance, market data management, enterprise risk and fighting financial crime. We are new market pioneers with 167 years of confidence. Breaking new barriers. Enabling more responsible, transparent and connected financial markets. We redefine what data can do. Through an open ecosystem, a high-performance culture, analytics, insights and technology.
Be the breakthrough, activate your future and shape ours. More

Employment: Full Time

Our Learning and Development (L&D) team is dedicated to providing relevant, market-leading learning solutions for Deloitte staff. An exciting opportunity exists to join the Tax Learning & Development team, as a regional team member, working across various business units in the Middle East. The successful applicant will work closely with and report remotely to the Regional Learning & Development Manager based in the Middle East. The role involves working with the business units to execute strong technical and professional development capability and support and promote firm-wide initiatives.• Work with the Learning & Development team to deliver the Deloitte and business unit learning strategies, including:o Operating within a high volume environment to coordinate core learning administration and logistics for service line learning programs which will encompass the following:? Organising printing, catering, room bookings and pre-work where required? Communicating to facilitators, attendees and internal stakeholders in a clear and timely manner? Managing the business unit training calendars to ensure these are up-to-date? Managing the Learning & Development inboxo Support communication of learning activities through the consistent delivery of service line communications, which will include drafting communications such as training calendar, newsletter, invitations, internal Yammer and having responsibility for the Tax training intranet page• Over time there may be opportunity to get involved in the facilitation of learning programs and where appropriate, input into the design of training• Provide reporting on key programs and contribute to regular business reporting, for example preparing feedback reports on learning programs• Support firm-wide Learning & Development initiatives and strategic projects as required.

• Degree qualified or equivalent which would assist in the understanding of key business issues and execution of the learning & development strategy.• Experience working in an administrative role within a corporate environment is preferred but not essential.• Fluent in English• Strong attention to detail and quality assurance skills• Ability to multi-task and manage high volumes of administrative tasks• Strong communication and interpersonal skills, including a professional phone manner• Highly motivated, confident and solutions focused• Ability to work in a fast paced environment and manage conflicting priorities• Ability to work independently and remotely while maintaining a consistently high level of output and performance

Deloitte is the world’s largest and leading professional services firm, providing audit & assurance, consulting, financial advisory, risk advisory and tax and services to public and private clients spanning multiple industries, whether they are in the energy, communications, oil and gas, financial services, family businesses, healthcare, public or education sectors among others.
With a globally connected network of member firms in more than 150 countries and territories, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte’s more than 250,000 professionals are committed to becoming the standard of excellence.
Deloitte & Touche (M.E.) is a member firm of Deloitte globally and is the first Arab professional services firm established in the Middle East region Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL) and is a leading professional services firm established in the Middle East region with uninterrupted presence since 1926 with 26 offices in 15 countries to date. What distinguishes Deloitte member firms in the Middle East is the global and regional expertise and know-how offered through specialized and highly knowledgeable talent. Deloitte aims to offer the best services to its clients through a team with more than 3,300 partners, directors and staff in the Middle East which guarantees effective communication with clients and a deeper understanding of their needs. It is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has also received numerous awards in the last few years which include best employer in the Middle East, best consulting firm, the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW), as well as the best CSR integrated organization.
Deloitte drives progress. Our practices around the Middle East support clients become leaders wherever they choose to compete. We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we.
Our Purpose
Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most-for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.
Our shared values guide the way we behave to make a positive, enduring impact:
Integrity
Outstanding value to markets and clients
Commitment to each other
Strength from cultural diversity More

Employment: Full Time

We are looking for an western / Philippine Personnel Assistant to the CEO Office.• She has to have at least 3 – 4 years of previous experience working as an Personnel Assistant to the CEO or Chairman.• She will provide high-level, confidential administrative support to the office of the CEO, with minimal supervision.• Daily duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence.• Reporting directly to the CEO, the Personnel Assistant will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.

Responsibilities:• General administrative tasks: answering phones, faxing, mailing, filing and photocopying• Manage CEO schedule and ensure the CEO is briefed on his daily schedule• Attend meetings and taking Minutes of Meeting• Arrange business and private meetings for the CEO• Arrange travel and visas as per requirement• Handle confidential documents and ensure they remain secure• Maintain electronic and paper records and proper filing system• Liaise daily with internal and external stakeholders• Act proactively in the area of duties and responsibilities

Astrolabe Capital LLC is a holding company licensed by the Qatar Financial Authority in the State of Qatar. More

Employment: Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – Internal Firm Services – OtherManagement LevelAssociateJob Description & SummaryTo provide support and day-to-day administrative assistance to the allocated partners, directors/critical roles within the firm.Financial- Adhere to budgetCustomerDiary management:- Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately- Ensure Executive get to meetings on time with appropriate documentation- Act as backup in managing other Executives’ diaries when their Assistants are not availableCall management:- Handle and screen calls for Executive- Take and pass messages to Executive in a timely manner- Monitor Executives’ email inboxes when they are out of the office or at meetings and take action as necessary- Assist other EAs during busy periodsInternal ProcessMeetings:- Proactive planning for meetings and follow up actions (documents, papers needed…)Organise local internal and external meetings, including organising catering, IT requirements etc- Meet and greet visitorsPartner and Executive general admin:- Develop understanding of PwC standards and formats- Proofread and edit documents when required i.e. presentations, proposals, letters- General filing- Keeping Executive own contacts databases/business card storage up to dateLearning and Growth- Exercise confidentiality, discretion and personal sensitivity in all aspects of the role- Comply with PwC policies and procedures in all aspects of the role- Build network of strong working relationships both internally and externally- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilities:Education- Bachelor’s degreeLanguage- Proficiency in spoken and written English, Arabic is an advantageOverall Experience- 1-2+ years experience in an administrative roleSpecific Experience- Experience with a professional services firm is an advantageKnowledge and skills- Demonstrate strong organisational skills, regularly act on own initiative, high lighting issues and suggesting possible solutions- Good oral and written communication skills- Good interpersonal skills and intrapersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure- Demonstrated team player and dedication to provide high level of service- Must possess a warm, friendly and professional demeanor- Knowledge of administrative systems and processes- Ability to use Google including G suite- Must possess good keyboard skills (at least 55wpm)

PwC firms help organizations and individuals to create the value they’re looking for.
We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.
In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.
We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.
PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.
PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment: Full Time

Based at our client’s corporate DIFC office, an opportunity has arisen to provide complete administrative support within a private wealth management company. This position is extremely varied and will provide support to various Senior Executives within the Management Team, from extensive excel financial reports and HR administration to diary coordination across global time zones.This is a fast paced and self-motivated environment, so candidates need to be able to work quickly and accurately in order to anticipate the needs of the team and be extremely proactive and positive. As a Management Assistant the role will be to file highly confidential and private documents, provide general updates to HNWI clients and have a basic understanding of legal and financial terminology and processes concerning private investments. In addition you will also offer support with PowerPoint presentations, internal and external correspondence, general document control, proof reading and drafting, meeting, diary and occasional travel arrangements.

It is therefore expected that you will be degree educated (or equivalent), and have a bilingual language proficiency in Arabic fluency. Our client is seeking an individual with experience in a multi-national, multi-cultural corporation, with a strong team ethic. Exceptional personal skills including social competency, strong cross-functional communication and people skills alongside a high energy and the ability to be engaged both inside and outside of normal business hours on occasion is required. Applicants must also have proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and be a quick learner of processes and systems.The correct work ethic, personality and overall attitude is very important to our client in order to be a best fit for the company. You will be an individual with a positive outlook and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation is key in representing this amazing office environment and its business.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment: Full Time

We are seeking a well presented, approachable and professional individual who creates a great first impression. You will be organised and pro-active with providing support to the team to assist in the development of client relations, administration deadlines and ensuring that the presentation and overall facilities in the office are maintained to a high standard at all times. The ideal candidate will have exceptional English language skills, along with their native Arabic fluency.Please note that those with access to their own car and a KSA Driver’s license are able to be considered for this role.Based in Riyadh, Saudi Arabia, the role of Office Coordinator will be to support the administrative function with all document management and reception duties. The client is a management services professional organisation with offices across the region and a presence in every continent. With a fantastic reputation and opportunities for growth and development, this is a busy office and it is expected that the successful applicant will have a KSA driving license and access to their own car.Acting as the first point of contact for all visitors and telephone calls to the office you will be a professional and courteous individual who is able to respond quickly and refer queries to the relevant department or individual. You will be proactive in ensuring that the reception area remains in a clean and tidy appearance and any maintenance issues are raised with the facilities team in a timely manner. Additional duties will also include the management of post, deliveries and couriers and providing wider administrative support to the team with regards to printing, binding and collating client proposals and PowerPoint presentations and preparing internal memos and emails with regards to staff movements and any general local announcements.Part of this role will also include local logistical support with the collection and drop off of confidential documents, invoices, proposals, payments to clients and official information to governmental offices and banks. It is therefore essential that the successful individual has access to their own car and a KSA Driver’s license.

We are seeking a well presented, approachable and professional individual who creates a great first impression. You will be organised and pro-active with providing support to the team to assist in the development of client relations, administration deadlines and ensuring that the presentation and overall facilities in the office are maintained to a high standard at all times. The ideal candidate will have exceptional English language skills, along with their native Arabic fluency. Please note that those with access to their own car and a KSA Driver’s license are able to be considered for this role.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment: Full Time

We are market-leading boutique legal, fiduciary, corporate services, auditing, and accounting outsource service company, with offices in the U.A.E. Our group consists of both established operations and start-up entities. We work in a fast-moving, customer-focused environment. The group has been experiencing significant growth in its established business lines, as well as adding a start-up auditing and accounting outsource firm.Key Responsibilities:• Attend to the reception, making sure that all guest and visitors are attended to• Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival• Taking beverage requests from clients (serving drinks as necessary)• Maintaining the reception area and meeting rooms organized at all times• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail• Answering phones and operating the switchboard, taking/relaying messages to the staff.• Arranging for the courier pick up• Distribution of courier delivery• Distribution and sorting out of mails• Giving instructions to company drivers• Maintaining records like visitor logs, meeting room reservations, phone directories• Assist staff in requests like stationery and stamp requests• Inventory stationery and pantry items, replenish stock as needed• Assisting Admin / Accounts in reviewing invoices from couriers and service providers• Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues• Carry out instructions given by the management team and head office• Coordinate office activities• Allocation of driver’s tasks and allocation of company cars depending on nature of the task• Company Car Maintenance – Service requirements & Insurance renewal• Management of petty cash on a weekly basis• Assist in dairy management, driver booking and other admin assistance for Managing Partner• Any other Adhoc jobs as assignedStandard duties:• Screening calls and visitors• Monitoring and screening office maintenance and security• Courier collection, courier/mail distribution• Managing drivers, maintenance and other support personnel making sure that tasks are completed• Provide administrative, secretarial/clerical, basic bookkeeping assistance as needed

• 2 years’ experience in the hospitality industry or customer service or related field• Passionate about service and service excellence, with a ‘will do, can do’ attitude• Experience working with people of different backgrounds and a high level of cultural competency• Excellent oral and written communication skills• Computer / Technology literate• Flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;• Proactively builds networks with key clients as well as with people in the organisation;• Highly organized, efficient and professional with a sense of urgency and good time management;• Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgement;• Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;• Ability to maintain confidentiality• The ability to juggle and track multiple tasks and responsibilities• Demonstrated commitment to the success of co-workers and to the organizational mission

Re/think is a boutique accounting, regulatory and compliance, VAT advisory, audit, HR consultancy, recruitment and business advisory firm. We specialize in assisting SME clients with cost-effective, high quality services and solutions. We create value by investing in highly qualified and motivated people and working closely with leading industry partners to provide our clients a one stop shop for all of their business support.
This support ranges from our core services to CFO and board level advisory for the sectors and markets we serve. Our ability to add value reaches across business size, as our offering can be adopted to start ups through to large complex firms. More