Administration & Secretarial

Employment:

Full Time

Primary duties and responsibilities • Extensive management of active on-line diaries, booking appointments and arranging meetings and e- meetings, updates as required • Handling and screening calls for executives, relaying messages in a timely manner • Arranging conference calls, internal meetings and e-meetings and minuting where required (logistics, invites, catering, rooms booking, etc.) • Organizing all logistics for internal and external meetings, ensuring Executive/s get to meetings on time with appropriate documentation • Drafting emails / letters on behalf of executive/s • Monitoring Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary – when required • Organising business travel and accommodation bookings for Executive/s and occasionally for other client staff on relative projects • Co-ordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive/s and own expenses and timesheets by due dates in close coordination with the practice business operations manager • Coordinating the reimbursement of medical expenses for Executive/s and their dependants as part of the executive health scheme • Proofreading and finalising of documents when required i.e. presentations, proposals, letters • General filing (own and executives as requested) • Client database management and marketing assistance when needed• Assisting other EAs during busy periods and filling in for colleagues on vacation as needed • Assisting Executive/s on personal requests as needed • Take on special projects within the administration function and manage them autonomously • Act as a role model for other EAs and coach them as needed

• Currently based in Dubai• University degree preferably in Business Administration / Management • Minimum of 6 years’ experience in a PA/EA role, assisting C-Level Executives in a professional services firm preferably in DIFC • Digital proficiency namely in Google Suite and digital curiosity for online tools and applications • Proficiency in Microsoft Office applications (Excel, Word and PowerPoint) • Excellent organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks to achieve goals seamlessly, autonomously and proactively with excellent attention to detail, despite tight deadlines in a fast-paced environment • Expert level of written and verbal communication skills • Demonstrated proactive approach to problem-solving; forward looking thinker who actively seeks opportunities and proposes solutions • Proven ability to handle confidential information with discretion, be adapting to various competing demands, and demonstrate the highest level of customer service and response • A warm, friendly and professional demeanour

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More

Employment:

Full Time

Due to additional Senior Financial Executives joining the team, this corporate investment company based in DIFC, are ready to add another Management Assistant to their highly collaborative organisation. Candidates need to be able to work quickly and accurately in order to anticipate the needs of the team and be proactive and positive. The role is extremely varied and will provide support the Senior Executives within the Management Team. This will include extensive excel financial reports and HR administration, through to diary coordination across global time zones and meeting documentation. You will manage highly confidential documents, provide general updates to HNWI clients and have an understanding of legal and financial terminology and processes concerning private investments. PowerPoint presentations, internal and external correspondence, proof reading and drafting, meeting minutes, diary management and occasional travel arrangements (which will increase post pandemic) are all important aspects of this busy role.

The correct work ethic and team orientated personality are essential for this position, so those who find solutions and have a positive outlook and required. The ability to multitask with exemplary time management skills is paramount alongside strong English communication skills. Corporate appearance and an immaculate presentation are also key factors required to represent this exceptionally stable office environment and its business. It is therefore expected that you will be degree educated (or equivalent) and have finance, banking or professional services exposure within a multi-national, multi-cultural corporation. Exceptional personal skills including social competency and high energy levels, with the ability to be engaged both inside and outside of normal business hours on occasion are required to be successful. Applicants must also have proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and be a quick learner of processes and internal systems.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Line of ServiceIndustry/SectorSpecialismManagement LevelAssociateJob Description & SummaryPwC’s Academy is looking for the role of a receptionist for the Riyadh office. The Receptionist will be the primary point of contact for all reception phone calls. This person is responsible for manning the reception, overseeing the academy premises andupkeep, assisting walk-ins, managing room booking requests, handling printing and courier requests in addition to managing the Academy’s inventory and office supplies. Knowledge of the Academy is preferable but not required, although the candidate will be expected to learn about these services quickly if appointed, including knowledge of our offerings, risk and quality requirements, systems and processes. This person may be required to assist on project/course management duties.- Manage the reception of the Academy (ensure the reception is manned at all times)- Answer all reception phone calls, assist walk ins- Manage same day room booking requests- Catering for room bookings and in-house corporate catering including providing reconciliations for catering to Finance- Prepare attendance sheets for all inhouse, corporate and professional training- Assists in preparation, distribution and summary of attendance reports, feedback forms, certificates- Summarizing course evaluation/feedback- Arranging logistics for the trainer/training programme (e.g. booking flights and hotel, co-hosting client training, etc.)- Handle all printing requests – printing and formatting course materials in addition to supervising materials binding- Office stationery, supplies, equipment and groceries inventory management- Oversee premises maintenance- Good knowledge of training services preferred- Update CRM with delegate attendance and progress records

Specific technical expertise:- Intermediate level of proficiency and computer literacy particularly with Powerpoint, Word and Excel- Familiarity with Administrate or other CRM platforms will be a plusSpecific skills required:- Bilingual. Intermediate spoken and written English and Arabic skills- Must be fluent in Arabic, KSA National required- Excellent communication and administrative skills- Flexibility in working hours (evenings, weekends if necessary)- Pleasant and proactive individual- Ability to work well in a team as well as independently- Well-developed administrative skills in order to set up and maintain systems so as to provide efficient service- Professional yet approachable manner- Meticulous and accurate approach with high attention to detail- Ability to work effectively under pressure

PwC firms help organizations and individuals to create the value they’re looking for.

We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.

In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.

We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.

PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.

PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment: Full Time

Job Overview:Administration & Processing Manager is responsible for assisting the clients to build their files in order to have a successful application to the chosen Citizenship by Investment Program.Responsibilities:• Prepares and standardizes the following documents for company references and revises them as required:- Document Checklists for each Citizenship Program- Fee Schedules for each Citizenship Program- Preliminary Questionnaires for each Citizenship Program- Photo Specifications for each Citizenship Program• Processes the application of company license as a Promoter/Marketing Agent in different Citizenship Programs;• In-charge of checking new clients in the World Check System as a preliminary background checking;• Processes Citizenship applications for different Caribbean and European countries and other Citizenship programs which the management approves to process (i.e. USA – EB5) and ensures completeness and prompt submission of all applications;• Meets/coordinates with clients regarding documentations, advises them to a successful Citizenship application and maintains a good relationship with them to foster trust and refer potential clients;• Checks and collates all documents required by the Citizenship Program and in-charge of uploading of these documents in Salesforce;• Prepares all government forms for each application;• Prepares affidavits in behalf of the client regarding document deficiencies, discrepancies of details in documents, etc.;• Coordinates with Agents of different Citizenship Programs regarding documentations, fees and status of client’s application and maintains a good relationship with them to obtain their assistance/support especially for complicated cases and issues;• Coordinates with lawyers, notarial partners and translators regarding attestations and translations of client’s documents;• Coordinates with different department/sections of the company (i.e. Finance, Salesforce team, etc.) regarding payments, invoices and admin-related matters;• Coordinating Marketing activities with the Marketing Department.

Desired Skills and Experience:• Strong desire for self-improvement• Good organizational skills• Solution-driven Approach• Articulate, excellent verbal and written communication skills• Ability to work under pressure and tight deadlines• Ability to think creatively, highly-driven, and self-motivated• Flexible and capable of working in dynamic work environment• Trustworthy, honest and diligent

Next Generation Equity is a trusted, government-approved facilitator of the citizenship and residency-by-investment applications for clients around the world. Since its establishment in 2014, Next Generation Equity has facilitated investment applications worth over USD 250 million.
Next Generation Equity is part of Virtugroup, a Dubai-based holding company that has been rapidly expanding in the Middle East since 2009. Our head office is based in Dubai, Souk Al Bahar next to The Dubai Mall.
With many years of industry experience, we offer free consultations with a dedicated Citizenship Specialist who can provide you with all the information you require.
We deliver a confidential application process to 16 citizenship and residency programmes across the globe. More

Employment: Full Time

Administrative Assistant Role, Dubai – JLTOur client is a boutique management consultancy company providing specialist services to leading multinational companies.They are looking for a Junior Office Administrator to come in and help out with the daily running of the office. It’s a real hands on role and your day to day duties will involve but will not be limited to:• Office support within an office of around five people• Admin tasks• Scanning letters• Filing• Ordering stationary• Handling diaries and booking meetings via MS Teams, ZOOM and Google Docs• Answering the phones• General ad-hoc duties• There is also the opportunity to get involved in planning events (Christmas party)

Duties to include the following, together with any other appropriate tasks that may be identified from time to time:• Answer telephones, assisting with queries and relaying messages via email to the relevant team members• Preparation of general correspondence, template documents, reports• Preparation of new agreements, letters and reports for renewals and new contracts• Arranging and efficiently providing property keys for team members, external agents, consultants and contractors as requested• Assisting with cover for Reception, the Office Manager and PA’s and teams during holidays or busy periods• Assisting in setting up meeting rooms for large meetings and functions• Provide a professional, proactive, and personable point of contact for external parties, particularly to Customers• To act as the main contact in the team for approval of payments and assist the finance team with any queries• Assist with audit where necessary• Instruct issues via the Service desk department• To provide support to the team, colleagues, and manager in respect of any ongoing review of processes and flag up any areas where you think efficiencies and or improvement in our service can be made• To assist on negotiating on renews and new lettings• Always offer the best customer service• Candidate specifications/requirements• Strong administrative experience required• Any property knowledge or experience would be beneficial• Strong MS Office knowledge and experience• Strong organisation skills• Excellent communication skills – written and verbally• Must be positive and a go-getter

eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner.
Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey’s, market mapping and training and development courses.
Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion. More

Employment: Full Time

Purpose• To provide administrative and secretarial support to members of the Investor Relationship Management (IRM) team.Duties & ResponsibilitiesThe duties and responsibilities of this position will include, but are not limited to the following:• Support multiple IRM executives at the same time.• Arrange for meetings internally within the bank and externally with clients and other contacts.• Perform secretarial duties that include, but are not limited to:- Managing the calendar, preparing communications, and telephone reception- Preparing travel arrangements (e.g., flight and hotel reservations, visa applications, transportation, etc.) and file expense reports- Filing, document copying• Maintain information in the CRM and other system as requested by IRM team members, such as recording and updating client contact information, entering call notes for meetings with clients, updating client communication preferences and bank preferences etc.• Review of KYC requirements and support the KYC process for new and existing accounts, including:- Submission of documents in the KYC system- Communication with client for KYC and account opening documentation- Responding to KYC queries from clients, administrator or advisors- Review and certification of documents- Source of funds due diligence and research on new and existing clients in conjunction with RMs- Initiation of KYC review in compliance system- Obtaining approvals for third party incoming/external transfers in applicable systems- Monitor unverified payments and distributions and escalate to RM, where necessary, in processing the pending issues• Undertake special projects, as required.• Perform additional duties that may be assigned from time to time.

• Experience working in the banking/financial/investment sector• Experience providing administrative and secretarial support to members of the Investor Relationship Management (IRM) team.• Experience in reviewing of KYC requirements and support the KYC process for new and existing accounts• Fluency in English – Arabic is plus• Good Communication skills• Must be based in Bahrain

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions:
Banking & Finance
Human Resources
Oil & Gas
Construction
Architecture & Engineering More

Employment: Full Time

We are seeking an experienced Office Manager and Team Assistant from a financial services / Investment banking background to support an established global client based in the heart of Dubai’s financial heartland. The office in Dubai is a boutique environment where employees are intrinsically involved in the business; a superb, supportive environment where candidates are encouraged to work autonomously and take on large areas of responsibility.Due to the close-knit team environment, the successful applicant will need to be able to manage a diverse set of responsibilities and be a real Ms Moneypenny, capable of managing three roles in one. The role will combine elements of Office Management, Executive Administration to the team and Managing Director and effective Client Relationship Management and Marketing Support. General administrative function of the office for the MENA region, will include advising and updating vendor contracts, liaison with the DIFC for all HR and office related matters and supporting the team with regulatory reports to the DFSA. Additionally, there will be the diary and travel management for the team and MD, expense reporting and complex presentation work.

Candidates should have a been in a client service, financial role previously and understand the complexities of maintaining client relationships and attracting new clients. The successful applicant will have a strong predilection for marketing and have a creative side, looking at existing marketing strategies and offering suggestions for developing strategy further. As Covid restrictions begin to lift, events and investor roadshows will have renewed focus and you manage all aspects of the organisation, travel and logistics and materials for these. The role will coordinate with international teams, ensuring advertising, PR, product and marketing support, website and social media strategies are aligned at the global level.We are looking for a senior professional, who has worked in a broad-based role within the financial services sector in a client facing role, ideally with DIFC experience. This role supports at C-Suite and at team level and candidates should be able to operate at the highest levels with all colleagues, regardless of their titles. The right work ethic, personality and overall attitude is especially important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation is key in representing this amazing office and its business.This is a superb opportunity for those senior candidates, looking for a more broad-based role where they have key strategy involvement and are valued within the business.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment: Full Time

Position Title: Operations ExecutiveEmployment Type: Full TimeSalary: up to 7,000 AED, all-inclusive depending on experience and qualificationsJob Location: Sharjah, UAEAbout the Client:The hiring company is a Sharjah based business formation company that is high recognized in their dedication to create a streamline the process of businesses structure that suits different client needs to cover their presence in the UAE.Job Role:• Preparing and finalizing formation documents for with amendment license processes• Maintaining application forms for client purpose• Generating monthly/weekly/random reports upon the managers requests• Preparing/maintaining online sheets including client list, processing record, historic – license related, historic – visa related, etc• Updating/maintaining general policies document and sheet• Preparing formation documents new/renew/amendment/cancellation etc• E-Channel renewal monitoring

Requirements:• Open to Arabic nationals• Male or Female, 40 years old and below• Bachelor’s degree in any relevant field• At least 3 years of experience in business setup/company formation with knowledge of Freezones (essential)• E-Channel experience is a must• Excellent English communication skills

RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa. More