Administration & Secretarial

Employment:

Full Time

-answer telephone, screen and direct calls- greet persons entering organization- general administrative and clerical support- prepare letters and documents i.e. courier, etc.- receive and sort mails and deliveries- schedule appointments- maintain appointment diary either manually or electronically- organize meetings- tidy and maintain the reception area- maintain office stationeries and consumables

At least 5 years relevant experience* Graduate with pleasing personality* Proficient in MS Office Applications i.e. Word & Excel, knowledge in PowerPoint is a plus.* Trustworthy* Ability to deal and communicate at all level* A polite and friendly manner with good telephone etiquette* Strong efficiency and punctuality* Good organizational skills* Must be Mature and professional

IDB was established in 2011; with a paid-up capital of 250 billion Iraqi dinars, (equivalent to 210 million US dollars) as of today. The bank is one of the leading banks locally and regionally, in offering commercial banking services to corporate and retail customers. The Bank has a competitive edge in its conclusive electronic banking services offering.

The Bank attained “Issuing and Acquiring” license from both MasterCard and Visa as the first Iraqi Bank to issue all types of electronic cards (debit, credit, pre-paid) from inside Iraq. The Bank today has the largest ATM acquiring network with more than (150) ATMs installed in Iraq in addition to more than (1000) POS. As per the Bank’s Board approved strategy, the ATM network will reach around (300) ATMs and POS will reach (5000) by end of 2019.

It is noteworthy to mention here that the Bank has received the best rating in Iraq according to the join audit conducted by the Central Bank of Iraq in coordination with Ernst & Young as per the CAMELS rating methodology. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelAssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Primary duties and responsibilitiesFinancial- Adhere to the allocated budget for the administrative function of the officeCustomer- Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately- Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.Internal Process- Operate the switchboard- Screen and route incoming telephone calls, take messages, and answer incoming queries- Maintain visitor and caller logs- Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators- Answer queries from visitors and callers, and refers them to the appropriate person- Perform general maintenance of the reception area- Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations)- Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations)- Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations)- Support office manager in events planning and organization- Act in accordance with regulations- Perform other administrative duties as requiredLearning and Growth- Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilitiesEducation- High school certificate (equivalent) or Bachelor’s degreeLanguage- Fluency in spoken and written English, proficiency in Arabic is an advantage, French is a plusOverall Experience- 0-1 years of experience in front desk or receptionist roleSpecific Skills- Experience with a professional services firm is an advantageKnowledge and Skills- Strong organizational skills- Excellent oral communication and interpersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure- Demonstrated ability to work on own initiative- Demonstrated team player- Must possess a warm, friendly and professional demeanor- Basic PC skills on excel and word- Basic keyboard skills (at least 25 wpm)

PwC firms help organizations and individuals to create the value they’re looking for.

We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.

In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.

We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.

PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.

PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment:

Full Time

IFS – IT – AV Support and Virtual Session Administrator – Associate – DubaiLine of ServiceInternal Firm ServicesSpecialismIFS – Information Technology (IT)Management LevelAssociateJob Description & SummaryA career in Information Technology, within Internal Firm Services, will provide you with the opportunity to support our core business functions by deploying applications that enable our people to work more efficiently and deliver the highest levels of service to our clients. You’ll focus on managing the design and implementation of technology infrastructure within PwC, developing and enhancing both client and internal facing applications within PwC, and providing technology tools that help create a competitive advantage for the Firm to drive strategic business growth.Our Information Technology Development team helps develop and supports internal information technology systems and applications for use by all staff levels. You’ll help our team develop programmes and applications that cater to PwC’s strategic technology needs using your knowledge of technical domains of application.We are looking for a new technical (AV & virtual collaboration) event support person to assist in elevating the digital aspect of physical and virtual meetings and workshops. The role will be based in the PwC experience center (EC) – our new, world class, collaboration space.The perfect candidate for this role would be passionate about bringing the latest and most impactful technology solutions to improve the overall virtual collaboration and experiences across all workshops occurring in the experience center (EC). You will need to leverage your technical knowledge, business and digital acumen to enhance virtual meetings and workshops.We are looking for a tech and event design focused individual with a strong understanding of technical equipment (ex. MacO, networking, AV/TV equipment) as well as extensive experience in virtual collaboration tools.Your role will include innovating using existing technology to create seamless virtual and physical experiences, as well as looking into the market to bring new forms of tech into PwC EC.The role requires flexible working patterns – due to the nature of the work (events) the candidate will sometimes need to work outside of normal business hours.Responsibilities:- Take a leading role in creating innovative collaboration solutions through technology- Support in the assessment, planning, and design of virtual experiences across all meetings and workshops occuring in the EC- Leverage and research new virtual collaboration tools and platforms (e.g. G-Suite, Mural, Miro, Menti, Zoom, WebEx etc.) to create interactive digital experiences.- Lead communication with clients and internal teams to understand their digital capabilities and technical needs across engagements- Understand, administer and maintain the AV equipment and AV infrastructure within the Experience Centre.- Run regular L&D sessions to upskill the team on existing and new tech (including creating guides for the tech in the space)- Ensure all the team’s technology is operational day to day, allowing the team to work efficiently- Work with ME IT team to procure new technology items where required- Catalog and manage all tech assets in the space and make sure that the team is aware of what technology is available for them to use and what technology is fit for what purpose.

Key Skills Technical- AV Knowledge (cameras, mics, screen set-up)- IT equipment setup and deployment- MacOS and Macbook hardware/ Windows10 software and Windows hardware/ iOS/Android, iPhone hardware- Office365 and Microsoft Office suite- Networking hardware and softwareGeneral- High level administrative, organisational and problem- solving skills- Ability to work under pressure during live events (i.e regional broadcasts & livestreams)- Collaborative and supportive approach to working with others (must be a strong communicator)- Experience of collaboration tools (ex. G-Suite, Zoom, webex, Surface hubs, others)- Basic presentation skills (E.g. the ability to create PowerPoint presentations, canvases and templates).- Proficiency in the use of multimedia and innovative concepts to develop engaging and high quality digital/physical experiences- Production skills that could include graphic design, script- writing, camera operation, TV production, video and photo editing, and sound engineering

PwC firms help organizations and individuals to create the value they’re looking for.

We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.

In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.

We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.

PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.

PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment:

Full Time

Our client, a professional services firm, are wishing to recruit a Junior Secretary/Receptionist due to their current Receptionist being promoted to Secretary.They are seeking a native English speaking front of house professional for a permanent position.General responsibilities: • Assisting with all the various legal secretarial tasks (printing, scanning, word processing• Entering the data into databases• Answering the phone• Scheduling meetings• Travelling arrangements• Keeping up the contact with other worldwide offices• Coordinating events• Maintain tidy reception area• Make teas/coffees• Coordinating drivers and trips• Assisting other PA’s to support Directors and replacing each other sometimes etc.Salary up to AED16K.

Salary:
AED
14,000 to 16,000
per month inclusive of fixed allowances.

• Previous Reception/Secretarial experience required• Computer literate• Touch typist• Polished presentation• Fluent Arabic and English• Clear phone manner• Enthusiastic approach• Team player• Strong attention to detail• Flexible and happy to assist wherever needed• Experience with accounting, HR consulting, finance and/or business is desirable however not mandatory.

MENA Recruit is a boutique Executive Search and Recruitment firm focused on meeting recruitment needs from Business Services through to Partner and General Counsel level within the legal sector. This extends to in-house and private practice in multiple industries covering the United Arab Emirates, Qatar, Saudi Arabia, Bahrain, Oman, Kuwait and Egypt along with a select group of tier one international firms in Australia.

With over 20 years’ recruitment experience in London and Dubai, we have developed strong international ties in the UK, USA and APAC and have an extensive local Middle East network to draw from. We are committed to providing a bespoke service to clients and candidates. More

Employment:

Full Time

eMagine Solutions are recruiting for experienced and forward thinking Business Process Manager. This is full time and permanent position and working for very well established engineering company. Very interesting and varied role with a scope for progression. You will be re-designing and creating automation for Administrative Business Process, you will be dealing with C-Level stakeholders and should have created and led an Administration / Admin department previously. The role:We’re looking for someone who can not only design processes, but who thrives in implementing them and watching them become a reality and then reviewing them againWe require you to evaluate, design, execute, measure, monitor and control business admin processes. As process manager you work to ensure that business process outcomes are in harmony with company strategic goals. You will be required to work collaboratively across all departments of the organisation to help improve the management of a business process. You will also need to focus on the entire process from beginning to end, introducing innovation into the process that can impact results, enhance profitability, and assist the company to meet its business objectives and goals.• Custodian Of All Business Processes For The Business• Evaluate Existing Business Processes To Meet Business Objectives• Create Documentation To Outline Processes• Keep Business Process Library Up To Date Using Analytical Skills,• Suggest And Implement Process Improvements• Deliver Process Changes As A Result Of Strategic Changes Made• Manage Process Improvement Teams To Implement Process Improvements• Monitor and Conduct Ongoing Analysis To Ensure Processes Are Continually Meeting Business Objectives• Update Department Procedures and Policies Where Applicable

Experience with business process automationAdministration / Business SupportBusiness Excellence An exceptional communicator who can build relationships with easeA responsive decision maker, willing to make judgement calls and difficult decisionsAbility to collaborate with vendors and employees.A proactive attitude and willingness to adapt to the requirements of a fast-growing organisation.Ability to influence at all work levels.Role models personal integrity which has proven to inspire and gain commitment from a loyal team.

eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner.

Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey’s, market mapping and training and development courses.

Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion. More

Employment:

Full Time

eMagine Solutions are recruiting for experienced and forward thinking Business Process Manager. This is full time and permanent position and working for very well established engineering company. Very interesting and varied role with a scope for progression. You will be re-designing and creating automation for Administrative Business Process, you will be dealing with C-Level stakeholders and should have created and led an Administration / Admin department previously. The role:We’re looking for someone who can not only design processes, but who thrives in implementing them and watching them become a reality and then reviewing them againWe require you to evaluate, design, execute, measure, monitor and control business admin processes. As process manager you work to ensure that business process outcomes are in harmony with company strategic goals. You will be required to work collaboratively across all departments of the organisation to help improve the management of a business process. You will also need to focus on the entire process from beginning to end, introducing innovation into the process that can impact results, enhance profitability, and assist the company to meet its business objectives and goals.• Custodian Of All Business Processes For The Business• Evaluate Existing Business Processes To Meet Business Objectives• Create Documentation To Outline Processes• Keep Business Process Library Up To Date Using Analytical Skills,• Suggest And Implement Process Improvements• Deliver Process Changes As A Result Of Strategic Changes Made• Manage Process Improvement Teams To Implement Process Improvements• Monitor and Conduct Ongoing Analysis To Ensure Processes Are Continually Meeting Business Objectives• Update Department Procedures and Policies Where Applicable

• Experience with business process automation• Administration / Business Support• Business Excellence • An exceptional communicator who can build relationships with ease• A responsive decision maker, willing to make judgement calls and difficult decisions• Ability to collaborate with vendors and employees.• A proactive attitude and willingness to adapt to the requirements of a fast-growing organisation.• Ability to influence at all work levels.• Role models personal integrity which has proven to inspire and gain commitment from a loyal team.

eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner.

Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey’s, market mapping and training and development courses.

Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion. More

Employment:

Full Time

IFS – Office Management – Experienced Executive Assistant – Senior Associate – DubaiLine of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelSenior AssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Primary duties and responsibilitiesFinancial – Adhere to budget Customer – Diary management – Extensive management of online diaries, book appointments and arrange meetings, updates as required – Ensure Executive/s get to meetings on time with appropriate documentation – Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available – Call management – Handle and screen calls for Executive/s – Take and pass messages to Executive/s in a timely manner – Email management – Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary – Client relationships – Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication – Assist other EAs during busy periods Internal Process- Meetings – Pro-active planning for meetings and follow up actions (documents, papers needed)   – Organise local internal and external meetings, including organising catering, IT requirements etc – Meet and greet visitors – Partner and Executive general admin – Proofread and finalize documents when required i.e. presentations, proposals, letters – General filing – Keeping Executive own contacts databases/business card storage up to date Learning and Growth – Exercise confidentiality, discretion and personal sensitivity in all aspects of the role – Comply with PwC policies and procedures in all aspects of the role – Build network of strong working relationships both internally and externally – Assist with the organisation of PwC events as needed including dinners and outside events – Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilitiesEducation – Bachelor’s  degree  Language – Proficiency in spoken and written English, Arabic is an advantage Overall Experience – 3 +years’ experience in an administrative role  Specific  Experience – Experience with a professional services firm preferred Knowledge and Skills – Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions – Good oral and written communication skills – Good interpersonal skills  – Must possess a professional telephone manner – Demonstrated ability to work under pressure – Demonstrated team player and dedication to provide high level of service – Must possess a warm, friendly and professional demeanor – Knowledge of administrative systems and processes – Ability to use Google including G suite – Must possess good keyboard skills (at least 55wpm)

PwC firms help organizations and individuals to create the value they’re looking for.

We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.

In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.

We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.

PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.

PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment:

Full Time

Due to additional Senior Financial Executives joining the team, this corporate investment company based in DIFC, are ready to add another Management Assistant to their highly collaborative organisation. Candidates need to be able to work quickly and accurately in order to anticipate the needs of the team and be proactive and positive. The role is extremely varied and will provide support the Senior Executives within the Management Team. This will include extensive excel financial reports and HR administration, through to diary coordination across global time zones and meeting documentation. You will manage highly confidential documents, provide general updates to HNWI clients and have an understanding of legal and financial terminology and processes concerning private investments. PowerPoint presentations, internal and external correspondence, proof reading and drafting, meeting minutes, diary management and occasional travel arrangements (which will increase post pandemic) are all important aspects of this busy role.

The correct work ethic and team orientated personality are essential for this position, so those who find solutions and have a positive outlook and required. The ability to multitask with exemplary time management skills is paramount alongside strong English communication skills. Corporate appearance and an immaculate presentation are also key factors required to represent this exceptionally stable office environment and its business. It is therefore expected that you will be degree educated (or equivalent) and have finance, banking or professional services exposure within a multi-national, multi-cultural corporation. Exceptional personal skills including social competency and high energy levels, with the ability to be engaged both inside and outside of normal business hours on occasion are required to be successful. Applicants must also have proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and be a quick learner of processes and internal systems.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More