Administration & Secretarial

Employment:

Full Time

Maintaining our reputation as a leading worldwide professional service organisation requires a highly skilled, knowledgeable, energetic team to manage our internal business functions. As a part of this diverse and talented group of individuals, you’ll play a vital role in EY’s success. The opportunity You will provide comprehensive, quality administrative and support services for all of our EY member firms. Our AWS professionals span a wide range of vital roles, from administrative support to facilities management, printing services, business support and document and file management.Your key responsibilities This role is responsible for the daily management and filing of office documents, including electronic filing records, to effectively monitor and maintain their safekeeping. This role also involves managing the lifecycle of all records and files and mandatory archiving periods as per the firm’s policy and local regulations. Skills and attributes for success – Sort and classify documents according to guidelines; correspondence, fee note, working paper, engagement, PNB, etc. and in chronological, alphabetical, or numerical order – Collect documents and ensure all filing is carried out on a daily basis; documents are placed properly and promptly avoiding misplacements – Identify, classify and apply appropriate retention period for active engagement files to support compliance with legal, regulatory and firm requirements – Ensure documents are correctly sequenced and placed in the respective engagement/client file – Securely dispose documents that are no longer required or that have met their retention period, as per EY policy – Ensure files are securely stored in storage receptacles and in accordance with classification and identification information – Prepare and maintain a comprehensive list of all files maintained within the office both active and archived; ensuring borrowed files are returned and stored appropriately

To qualify for the role, you must have – Approximately 4+ years of related work experience – Good computer literacy (MS Word/Excel) – Attention to detail and ownership for the delivery of high-quality work Ideally, you’ll also have – Able to work independently and a good team player – Strong written and verbal communication skills What we look for Dedicated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.What we offer We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer: – Continuous learning : You’ll develop the mindset and skills to navigate whatever comes next. – Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. – Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs. – Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment:

Full Time

We are currently looking for an Office Administrator to work in Abu Dhabi for a well known entity. This role requires someone with experience in working in a fast paced environment and able to do multi task roles. He/she will work for 5 days with 2 days off. The person will have a direct interaction with all members of the team and report directly to the General Manager of the business.Other responsibilities will include:- Performing general office support- Entering data on quick books/excel sheet- Invoicing and payment chasing- Liaising with third party providers, as and when needed- Calculating and processing employees’ salary and commission- Onboarding/offboarding employees- Updating employee’s files- Updating social media channels- Assisting in doing research- Performing other responsibilities that may be required

To be considered for this role, the successful candidate should be:- Wiling to be based in Abu Dhabi- Flexible to work outside normal working hours, when needed- Strong organizational skills with the ability to think outside the box- A good team player and can work with less supervision- Strong command of English language; knowledgeable in another language is a plus- Excellent in using Microsoft application with strong background in using different excel formula; it is a plus if the person is knowledgeable in using any CRM, account or HR system- Knowledgeable about UAE labour law

Black Pearl is a progressive, dynamic and well structured HR solution provider
that offers permanent recruitment services, HR consultancy, psychometric assessments, coaching and also professional training services for clients from different corporate sectors in the Middle East.

Like a rare and unique black pearl, we consider our partnership with our clients and job seekers as a fine, precious and valuable encounter that needs to be affirmed, developed and supported with a strong commitment to deliver not only the right services but the best in the industry.

Our aim is to meet and exceed the expectations of our clients, strategically offering Black Pearl services that are customized to the unique requirements of our clients and job seekers alike, resulting in effectively achieving goals and all that is required in this ever evolving and competitive market. More

The Role
We are seeking an experienced EA to support the General Counsel on a 1:1 basis and provide full executive administration to the Board of this prestigious organisation. The position will assist and be liaison between the legal team and the Board Secretary. The role assists with all the secretariat functions, … More

Employment:

Full Time

Our client is a highly reputable and boutique expert in their field of specialism. They are looking to hire a proven Finance Administrator to join their close-knit family office. This is a role where first impressions and stakeholder management count as you will be working alongside senior leadership and within a fast-paced and dynamic team environment. This role will provide a bespoke service tailored to the needs of senior leadership, reporting to the Finance Manager. The role will include but is not limited to the following: reviewing and cross-checking financial data of the company, preparing charts and presentations, ensuring VAT compliance and assisting with ad-hoc administration where required.You will also be responsible for maintaining confidential files and records at all times.

The successful candidate will have at least three years of finance administration experience. You will be professional and well organised; able to adapt to change and possessing a strong attention to detail. The ideal candidate will have a positive approach to work and an ability to work strongly within the team. You will be self-motivated and pragmatic with the ability to communicate at all levels. This will be a permanent position that offers the potential to forge a long-term and stable career within a family office. This is a full-time office based role where you will be based within a friendly team that works collaboratively. For the successful candidate, there will be scope to further develop one’s skill-set across multiple projects and alongside the ever changing needs of the business. All CV’s will be received in confidence.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

A superb career opportunity has arisen for a career C-Suite EA to support a dynamic CEO / Chairman of this diversified investment house, with offices based throughout Europe and the Middle East. With a portfolio of companies under the group’s umbrella, this role will support at both the corporate and strategic level and also manage private interests for the family. Based in prestigious offices in Dubai, the role is a direct 1:1 to the CEO / Chairman but will provide additional support to the executive leadership internationally throughout the Group and be the interface between the Chairman’s office and the group. The EA will ensure the effective management of the Chairman’s diary, prioritizing and using discretion to manage demands and acting as gatekeeper. Responsibilities include preparation of internal and external documentation and liaison with key stakeholders internationally, collating information and strategic reporting across the group, Board presentation and minuting Board Meetings, significant travel organisation and core administrative support that demonstrates excellence and professionalism.

This role is a diverse role, where the EA will be required to significantly juggle responsibilities, hence we are looking for that special all-rounder who can embrace the administrative challenges of supporting a world class office in conjunction with the private aspects of the Principal’s life. This will include managing the private residence as required, ensuring prompt payment of bills and ensuring a full complement of service providers are available and significant personal liaison with the Chairman and family for private travel arrangements and personal adhoc requests. We are seeking candidates with a minimum of five years’ experience at the most senior C-Suite support level, ideally from a strong business environment (investment banking, venture capital and /or private equity). Candidates will be experienced working globally and a fast paced entrepreneurial rhythm, showing resourcefulness and intuition and possess a native command of English, with fluency in French advantageous.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Line of ServiceInternal Firm ServicesIndustry/SectorNot ApplicableSpecialismIFS – AdministrationManagement LevelAssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.As a Specialist, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.Responsibilities:Financial- Adhere to the allocated budget for the administrative function of the officeCustomer- Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately- Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.Internal Process- Operate the switchboard- Screen and route incoming telephone calls, take messages, and answer incoming queries- Maintain visitor and caller logs- Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators- Answer queries from visitors and callers, and refers them to the appropriate person- Perform general maintenance of the reception area- Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations)- Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations)- Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations)- Support office manager in events planning and organization- Act in accordance with regulations- Perform other administrative duties as required 3 of 3Learning and Growth- Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Education- High school certificate (equivalent) or Bachelor’s degreeLanguage- Fluency in spoken and written English, proficiency in Arabic is an advantage, French is a plusOverall Experience- 0-1 years of experience in front desk or receptionist roleSpecific Skills- Experience with a professional services firm is an advantageKnowledge and Skills- Strong organizational skills- Excellent oral communication and interpersonal skills- Must possess a professional telephone manner- Demonstrated ability to work under pressure- Demonstrated ability to work on own initiative- Demonstrated team player- Must possess a warm, friendly and professional demeanor- Basic PC skills on excel and word- Basic keyboard skills (at least 25 wpm)

PwC firms help organizations and individuals to create the value they’re looking for.

We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.

In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.

We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.

PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.

PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment:

Full Time

Our client is a global professional services company in Qatar, they are looking to hire a Proposal Management role.Client DetailsOur client is a global professional services company with an office in Qatar. They are looking to expand their team and hire a Proposal Management role.DescriptionPrimary responsibilities: Admin activities:Each LOP takes 12 hrs. to prepare and submit from : * Buying the tender* Getting the paperwork done* Submission and post submission follow upsPreparation support for major tenders: Each proposal typically takes around 2-8 days; * Collecting and fixing the CVs* Reference cases* Securing letters* Writing parts of standard applicationsScouting effort: * Every week, we go through subscribed databases and websites to scout for any updates and new RFP (Request for Proposal) announcements.Job OfferThe successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity for an experienced Professional to further progress their career with a professional services company in Doha.

Requirements: * Native Arabic speaking candidate* 10+ years of experience within the consultancy field; as a freelancer or part of a consultancy house. * Qatar experience required, familiarity with leading public sector entities* Candidates with experience in the health care industry or that have worked on proposals extensively with the health care industry are preferred

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

Based at our client’s corporate DIFC office, an opportunity has arisen to provide legal and administrative support within a boutique investment bank. They work closely with fund managers, managing significant fund portfolios and providing complete integrated solutions and advisory services for hedge funds, private equity, venture capital and family offices. This position is extremely varied and will provide administrative, compliance and legal support to the General Counsel, across all business lines including fund management, capital markets and M&A. The responsibilities for the role will include preparation, editing and reformatting of legal documents, regulatory filings, project plans and internal policy drafts. You will need to manage and track workflow and submission deadlines and assist with implementation of corporate governance policies. Additionally, there will be significant client liaison for KYS material and due diligence for onboarding as well as significant legal research and preparation of briefing notes. The role demands considerable discretion and high levels of confidentiality.

It is therefore expected that you will be degree educated and / or possess a professional, industry recognized, qualification with a preference within Law. Our client is seeking an individual with experience as a paralegal, legal assistant or similar in a law firm, financial and / or management consultancy. Candidates must have a familiarity with legal procedures and financial regulations within various jurisdictions. Exceptional personal skills including social competency, strong cross-functional communication and people skills alongside a high energy and the ability to be engaged both inside and outside of normal business hours on occasion is required. The correct work ethic, personality and overall attitude is very important to our client in order to be a best fit for the company. You will be an individual with a positive outlook, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation is key in representing this amazing office environment and its business.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More