Administration & Secretarial

Employment:

Full Time

Our client is at the forefront globally of what they do and with offices all over the world, this US organisation is now continuing the expansion of their Riyadh office. The position is varied and will provide strong administration support to the team managing the case team process and ensuring their day to day lives run smoothly. The role supports the Executive Assistant, and you work very much as a unit together. Diary and complex travel coordination play a large part of the role and strong organizational skills are paramount. Logistical and technical support for all meetings and conferences is required and extensive liaison with both internal and external stakeholders. Candidates will possess excellent computer skills and be highly competent with all the MS Office suite and be able to research accurately.

This role would suit an individual with two year’s corporate experience as a secretary or administrator within a professional organisation and someone who has garnered local geographical and regional knowledge. The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills and excellent English language ability. Corporate appearance and immaculate presentation is key in representing this amazing office and its business. The company offers strategic development opportunities and strong stability factor for the right candidate.Applications are restricted to KSA Nationals only.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

A global management organisation with offices across the world now have a vacancy for an Executive Assistant within their Doha office. The organisation prides itself on their adaptability and work ethics to ensure they attract clients from a wide range of industry sectors including energy, financial services, health care, private equity and telecoms and as such this role can offer great career growth. Reporting to the Senior EA Team leader you will work closely to support a Partner and provide comprehensive administrative, secretarial and organisational support, ensuring the Partner is organised with complex diary management, global travel itineraries and associated documents. This is a fast paced and dynamic environment, and it is imperative that you can be flexible in your approach to the role, fully committed and able to manage highly confidential and evolving project objectives and strategies. You will be a consummate professional and able to anticipate needs and be a strong problem solver, taking decisions to maximize the Partner’s time and efficiencies. You will also act as a gate keeper to field calls and emails and where possible, resolve any queries at the initial stage and manage workload effectively. You will liaise with clients and internal stakeholders in various global offices, developing and maintaining strong co-operative relationships at all levels. Strong communication skills are vital in both Arabic and English (both spoken and written).

Salary:
QAR
19,000 to 20,000
per month inclusive of fixed allowances.
Additional benefits: Annual bonus and medical insurance

Our client really is an employer that values its staff and creates clear development plans and opportunities for employees at all levels of seniority. It is expected that you are a career Executive Assistant with a minimum of 4-5 years’ experience of supporting those at Senior C-suite level in an international environment, within the banking, legal or consultancy sectors. Candidates must also be able to demonstrate experience across the Middle East region. The successful candidate will possess strong IT skills, including Excel and PowerPoint and although a degree is not a necessity, it would be preferred.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Our client is at the forefront globally of what they do and with offices all over the world, this US organisation is now continuing the expansion of their Riyadh office. The position is varied and will provide strong administration support to the team managing the case team process and ensuring their day to day lives run smoothly. The role supports the Executive Assistant, and you work very much as a unit together. Diary and complex travel coordination play a large part of the role and strong organizational skills are paramount. Logistical and technical support for all meetings and conferences is required and extensive liaison with both internal and external stakeholders. Candidates will possess excellent computer skills and be highly competent with all the MS Office suite and be able to research accurately.

This role would suit an individual with two year’s corporate experience as a secretary or administrator within a professional organization and someone who has garnered local geographical and regional knowledge. The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills and excellent English language ability. Corporate appearance and immaculate presentation is key in representing this amazing office and its business. The company offers strategic development opportunities and strong stability factor for the right candidate.Applications are restricted to KSA Nationals.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

• This is an exciting opportunity to work for an international professional services firm as an Executive Assistant. You will provide high quality support as follows:• Successfully manage a hectic and ever evolving diary• Coordinate sophisticated travel itineraries• Prioritise and edit all incoming communication• Build and maintain co-operative relationships with clients and colleagues of all levels• Proactively manage the Partner’s client development efforts• Proactively manage the Partner’s marketing activities• Update the client tracking database fully• Have the ability to create/amend PowerPoint presentation decks• Assist with personal work as required• Arrange small events• Manage expenses and timesheets on a monthly basis

Personal Attributes• Flexible and positive attitude• Team player• Proficient communication, organization and time management skills• “Can Do!” mentality and positive attitude• Meticulously detail focused• Diplomatic, efficient and accurate, with excellent communication and listening skills• Able to work on own initiative – and be proactive• Enthusiastic, dedicated, hard working• Pleasant and calm to work with, even when under pressure• An interest in the substance and commercial impact of the company’s work• Discreet and loyal• Professional approach at all times• Confident and friendly when communicating with people of all levels• Ability to work independently and as an integral member of various teams• Ability to meet deadlines, prioritize assignments, juggle multiple tasks• simultaneously and deal with highly confidential information• Strong customer service focusQualificationsEssential• School diploma or higher, Bachelors degree is not essential but preferred. • Qualifications will be dependent on age and number of years experience• A minimum of five years direct executive secretarial experience in either a multinational company, professional services firm or holding an executive level position within a bank (EVP or higher)• Excellent communication skills both verbally and written in English, French speaking is a bonus but not essential.• Computer literate; extensive prior experience and at an advanced level in using Microsoft Word, Outlook and the Intranet, and at an intermediate level using Excel and PowerPointHours:• 9am-6pm from Sunday to Thursday although flexibility is required on the hours worked

MENA Recruit is a boutique Executive Search and Recruitment firm focused on meeting recruitment needs from Business Services through to Partner and General Counsel level within the legal sector. This extends to in-house and private practice in multiple industries covering the United Arab Emirates, Qatar, Saudi Arabia, Bahrain, Oman, Kuwait and Egypt along with a select group of tier one international firms in Australia.

With over 20 years’ recruitment experience in London and Dubai, we have developed strong international ties in the UK, USA and APAC and have an extensive local Middle East network to draw from. We are committed to providing a bespoke service to clients and candidates. More

Employment:

Full Time

The team provides administrative/BD support the Middle East leadership team through a variety of tasks related to organization and communication to ensure efficient operations. As Tender Specialist, you are responsible for monitoring commercial leads, maintaining communication with clients, and helping coordinate responses to commercial opportunitiesResponsibilties:• Maintaining proper document control for all incoming leads, tenders and other client communication• Coordinating with other functions to organize their contribution/support• Maintaining communications with senior leadership on incoming leads & tenders• Maintaining communication line with prospective clients when requesting clarification, extensions or expressing declines• Providing clients with standard public information when required to meet client procurement team requirements

The person we are looking:• You excel at creating order with a large amount of data and maintaining oversight• You are good at prioritizing work and managing your time• You have excellent written and verbal communication skills, and able to maintain formal communication with client contacts• You have an eye for detail and a habit of keeping track of what’s going on • You are great at managing relationships: You’ll work positively and collaboratively with various teams to understand the requests and deliver effectively• You have a critical eye & the ability to identifying areas for improvement Qualifications:• 4+ years administrative support experience preferably in a professional services firm• Knowledge of and experience in the Middle East business culture• Strong verbal communication skills; fluency in English, Arabic is a plus• Advanced level computer skills: Windows, Word, Excel, PowerPoint, Outlook• Advanced analytical and reporting skills – Tableau & Alteryx ideal• Ability to perform successfully in a fast-paced, service-oriented environment and responsiveness to requests• Organization skills: ability to handle competing priorities effectively• Resourcefulness, solution-oriented attitude and high attention to detail

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More

Employment:

Full Time

HR & Admin• Maintaining physical and digital personnel records like passport, labour card, emirates id, etc.• Update and Maintain internal HRMS databases with new hire information• Assist team in onboarding and off-boarding of employees• Planning and scheduling of induction/s for new employees• Scheduling HR events and maintaining the HR calendar• Assist HR team with client payroll• Assist in recruitment – sourcing & correction of the tests/assessments• Schedule prospective candidate’s job interviews and be a point of contact as required• Be active with online job boards, social media networks and platforms to find qualified candidates for open positions• Preparation of the job description• Post job ads for the client and internal vacancies• Preparation of Cash Advance form and liquidation of cash advances for visa-related task• Assist in preparation of HR reportsReception• Attend to the reception, making sure that all guest and visitors are attended to• Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival• Taking beverage requests from clients (serving drinks as necessary)• Maintaining the reception area and meeting rooms organized at all times• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail• Answering phones and operating the switchboard, taking/relaying messages to the staff.• Arranging for courier pick up• Distribution of courier delivery• Distribution and sorting out of mails• Giving instructions to company drivers• Maintaining records like visitor logs, meeting room reservations, phone directories• Assist staff in requests like stationery and stamp requests• Inventory stationery and pantry items, replenish stock as needed• Assisting Admin / Accounts in reviewing invoices from couriers and service providers• Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues• Carry out instructions given by the management team and head office• Coordinate office activities• Allocation of driver’s tasks and allocation of company cars depending on nature of the task• Company Car Maintenance – Service requirements & Insurance renewal• Assist in dairy management, driver booking and other admin assistance for Managing Partner• Any other Adhoc jobs as assigned

• 2 years’ experience in HR, Admin or related field• Passionate about service and service excellence, with a ‘will do, can-do attitude• Experience working with people of different backgrounds and a high level of cultural competency• Excellent oral and written communication skills• Computer / Technology literate• Flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;• Proactively builds networks with key clients as well as with people in the organization;• Highly organized, efficient and professional with a sense of urgency and good time management;• Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgment;• Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;• Ability to maintain confidentiality• The ability to juggle and track multiple tasks and responsibilities• Demonstrated commitment to the success of co-workers and to the organizational mission

Re/think is a boutique accounting, regulatory and compliance, VAT advisory, audit, HR consultancy, recruitment and business advisory firm. We specialize in assisting SME clients with cost-effective, high quality services and solutions. We create value by investing in highly qualified and motivated people and working closely with leading industry partners to provide our clients a one stop shop for all of their business support.

This support ranges from our core services to CFO and board level advisory for the sectors and markets we serve. Our ability to add value reaches across business size, as our offering can be adopted to start ups through to large complex firms. More

Employment:

Full Time

Our client is privately owned international entity, founded over fifty years ago. The company has over four hundred employees across forty plus offices globally. The vision of the firm is aimed at achieving two basic goals – to place their clients’ interests first and to lead their profession in creating value for their clients.The Executive Assistant acts as a business partner to the consultant in all aspects of client management and support. She will focus on providing support in all project management work being undertaken in addition to all aspects of administration connected with this. The EA will also provide support to business development activities (e.g., arranging lunches, events, conferences, webinars and marketing dinners, etc). This is an involved position with high levels of responsibility where diplomacy and confidentiality are essential. The position is also critical for maintaining the accuracy and integrity of their internal database and is focused on providing support to the Fee Earners in their professional capacity, rather than undertaking any personal work for them. The role is busy and varied and will manage the day-to-day communications as the main point of contact with internal and external stakeholders and key contacts to enhance the relationships and ensure the effective management of client work, managing the diary of the Fee Earners and preparing client deliverables by producing complex and high-quality documentation and PowerPoint presentations in line with company standards.

Salary:
AED
15,000 to 17,000
per month inclusive of fixed allowances.

Typically an Executive Assistant within this company is bright, professional, focused on delivery, and produces high quality work. They will be proactive, be involved, a naturally curious, positive outlook and a flexible, helpful, and willing manner. The position has strict deadlines and large volumes of work, so we are seeking someone who can excel under pressure. We are looking for a native Arabic speaker (both written and oral) with excellent communication skills in English with confidence in both producing client ready documentation and engaging with senior level individuals. Excellent IT and corporate presentation skills (Microsoft Word, Excel, and PowerPoint) including touch typing skills are critical.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

As an Account Support Associate (ASA), you’ll be a key member of our Business Support Services (BSS) team. The ASA program supports a wide range of service lines (Assurance, Advisory, Tax and Transaction Advisory Services), making this a great place to gain exposure to new skills and progress your career.The opportunity You will work directly with high-level client-serving professionals (partners/principals, executive directors, senior managers and managers) to drive project management and engagement coordination for EY’s key account client-serving teams. You will drive efficiencies for the account teams and reduce time to provide services to clients, with a focus on maintaining the applicable professional standards.Your key responsibilities – You’ll likely balance your time between both project management and analytics. We’ll also look to you to audit and manage budgets and expenses, along with compliance and due diligence.Skills and attributes for success – Manage stakeholder expectations, project plans and communications, and provide status updates as needed to continuously advance service delivery – Gain a strong knowledge of the service line and the engagement, EY’s structure, key personnel and EY’s policies/procedures – Act as the knowledge manager for the engagement team, managing internal databases and/or portals designed to facilitate global team communications and coordination of go-to-market strategy – Take complete ownership of engagement economics (e.g., hours/budgets/estimates to complete, fees, billings, Work in Process spreadsheets), proactively collaborating with relevant team members to resolve any issues that arise – Collaborate with the account team, business development and resource management teams to achieve team goals – Coordinate risk management processes, such as engagement letters, client continuance, independence, family tree, preapproval and other regulatory requirements

To qualify for the role you must have – Strong data analytics and Excel skills (e.g. pivot tables) – Excellent oral and written communication skills – Excellent listening, influencing, interpersonal and presentation skills – The ability to address all relevant information/data and develop practical approaches to answering problems – A creative and curious approach to tackling complex challenges, leveraging internal tools and resources to achieve favorable results – A results-oriented approach to drive improvements in engagement economics (financial systems, relationship management tools, revenue pipeline, sales cycle reports, risk assessments) – A proven ability to work independently with minimum supervision, and collaboratively with virtual teams – An ability to effectively manage concurrent projects and prioritize multiple tasks, including multi-location coordination – The capability to meet tight deadlines, performing fine-quality work and diligent follow-up – The ability to summarize and conclude activities, applying appropriate documentation standards and lessons learned – The capacity to protect confidential and proprietary information Ideally, you’ll also have – A background in a direct client service role – A bachelor’s degree What we look for We’re most interested in people with big ideas who aren’t afraid to voice them. You’ll need a proactive approach to work and the curiosity to seek out new challenges without being pushed. If you’re ready to make a real contribution to our goal of building a better working world, this role is for you.What we offer We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:- Continuous learning : You’ll develop the mindset and skills to navigate whatever comes next. – Success as defined by you : We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. – Transformative leadership : We’ll give you the insights, coaching and confidence to be the leader the world needs. – Diverse and inclusive culture : You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More