Administration & Secretarial

Employment:

Full Time

Charterhouse is working with a market leader in the professional services sector who is seeking an Executive Secretary/PA who will be responsible for representing and managing the Country Managers Office.Acting as a trusted Assistant you will manage relationships of the Country Manager with Senior Internal/External Stakeholders both locally and internationally, take full responsibility of all high-level correspondence, meeting management, executive level diary management, project management and report management. You will coordinate sensitive issues whilst assisting as appropriate to prepare/edit/distribute communications, mails and letters as well as presentations and other documents. You will also schedule executive team meetings, establish agenda upon operational planning and expected decisions, milestones, events etc. This role will also support synthesis of annual action plan with Internal Stakeholders and feed internal communications with relevant information as directed by the Country Manager.

The successful candidate should be detail oriented, commercially aware, have good judgement and inter-personnel skills and also have project management capabilities, excellent planning skills and the ability to meet short deadlines. In addition, you should be able to adjust priorities in a fast moving environment, have high integrity and confidentiality and have outstanding communication skills in English, both written and verbal. Due to the nature of the role you should be able to gather critical information, be an effective team player and be able to remain calm under pressure. The ideal candidate should have 10 years’ experience supporting a Senior Executive, and additionally experience working in the Professional/Financial Services Sector is desirable. Candidates should be based in Qatar and should be able to work 8am-6pm.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

Charterhouse are working with an established organisation within the financial services sector who are looking at hiring an experienced Office Manager / Executive Assistant to work in their Abu Dhabi office.This role will see you provide high level administrative support to a C-Level Executive in a fast-paced office. You will also provide support with office management and assist in coordination of board meetings and maintaining board records accurately. You will contribute to the implementation of any policies or procedures, offering a strategic approach to the organisation’s system.In addition, you will be required to prepare communications and liaise with stakeholders to help drive the accomplishment of tasks in an effective and efficient manner. This is a broad role and your responsibilities will also include receiving and screening calls, corresponding with visitors and completing any travel and diary management tasks.This full time role will see you working in a timely and analytical manner, and will have you managing a variety of priorities and coordination of administrative duties.

To be considered for this role you must hold a bachelor’s Degree in Business Management or a related field and have at least 10 years’ experience as an Office Manager. It would be advantageous if you have experience within the financial services industry. You must have high-level communication skills and your verbal and written skills should be excellent in both Arabic and English. The successful candidate must be organised and detail orientated, with an energetic personality who has strong team player attributes.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

Representing a global management organisation with over 80 offices across the world, our client has a vacancy for an Executive Assistant within their prestigious Dubai office. This is a 1-year Fixed Term Contract to cover maternity leave and therefore the successful individual will need to commit to the full 12 months. The organisation prides itself on their adaptability and work ethics to ensure they attract clients from a wide range of industry sectors including energy, financial services, health care, private equity and telecoms and as such this role can offer great career growth. Reporting to the Senior EA Team leader you will work closely to support between 2-4 Management Consultants and ensure they are fully organised with complex diary management, global travel itineraries and associated documents. This is a fast paced and dynamic environment and it is imperative that you can be flexible in your approach to the role, fully committed and able manage highly confidential and fast changing movements for the Consultants. You will be a consummate professional and able to anticipate the Consultants needs and be a strong problem solver, taking decisions to maximise their time and efficiencies. You will also act as a gate keeper to field calls and emails and where possible, resolve any queries at the initial stage to manage the Consultants workload effectively.

Our client is an employer that values its staff and creates clear objective plans and opportunities for employees at all levels of seniority. In addition, there is also an above market rate benefits package, however because of this it is expected that you are a career Executive Assistant with a minimum of 4 years’ experience supporting those at Senior Management or C-suite level in a diverse and fast paced environment. The successful candidate must be from a professional services background and possess strong IT skills, including excel and PowerPoint and be educated to degree level. Our client is seeking a professional EA with experience across the Middle East region, including the UAE.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Reporting to the Senior Team Leader you will work collaboratively to support the Executive Assistant team who manage a large number of Management Consultants from Junior level up to Senior Partner. You will ensure full organization of complex diaries and associated document control including PowerPoint presentations and extensive excel reports. This is a fast paced and dynamic environment and it is imperative that you can be flexible in your approach to the role, fully committed and able manage highly confidential information and fast changing movements. You will be a consummate professional and able to anticipate the Consultants needs and solve problems, taking appropriate decisions to maximise their time and efficiency. You will also act as a gate keeper to field calls and emails and where possible, resolve any queries at the initial stage to manage the team’s workload effectively.

Our client represents a global management organisation with over 80 offices across the world and they have various Fixed Term Contracts for an Executive Assistant within their prestigious Dubai office. The organisation prides itself on their adaptability and work ethics to ensure they attract global clients from a wide range of industry sectors including energy, financial services, health care, private equity and telecoms. As such this role can offer a diverse range of experience for the selected individual. The successful candidate will possess strong IT skills, including excel and PowerPoint and be educated to degree level. Our client is seeking a professional EA with a minimum of 2 years’ experience across the Middle East region, including the UAE.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Our client is one of the leading digital assets companies that provide secure financial services across the GCC. They are currently looking for a Client Relations Officer to be based in Bahrain.Duties & Responsibilities: • Respond to potential and current client inquiries and requests for information about our products, services and communicate their needs and expectations to the appropriate team.• Handle new client inquiries via phone and online application in a fast-paced manner.• Follow standard procedures for the proper escalation of unresolved issues to the appropriate internal teams.• Build trust and rapport with each client to maintain strong, long-lasting relationships.• Introduce new products to existing and new customers.• Gather user feedback on products, services and communicate feedback to our business and technology teams.• Promote products and services in a meaningful way to the public and provide a direct feedback loop for continued market success.• Test new products and assess client appetite before launching.• Support different internal teams with various tasks when assigned.

• Bachelor’s degree in Business, Management, or any related field.• Excellent verbal communication, telephone manner, and client relations skills.• Attention to detail and the ability to learn quickly and continuously.• High level of flexibility – the ability to work whenever needed.• Knowledge of digital assets/blockchain technology is an advantage.• Good business ethics and drive to work hard and learn.• Passion for new technologies and startups.

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties.
We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more.
Concentrating our resources has created 5 distinct specialist divisions:

Banking & Finance
Human Resources
Oil & Gas
Construction
Architecture & Engineering More

Employment:

Full Time

– Greeting the VIP visitors – Managing the reception area – Answering calls – Stationery order – Offering guests tea and coffee – Assisting the General Manager – Liaising with the building management – Organizing parking for the visitors

Salary:
AED
6,000 to 13,000
per month inclusive of fixed allowances.
Additional benefits: Medical, Flight

– Must be positive and friendly proactive- Organized- Excellent customer service skills – Excellent communication skills and fluent in English also Russian & Farsi preferred – Ages between 20-35 years- Must be available immediately

A leading company in UAE. More

Employment:

Full Time

Our client is a professional service company in Dubai and are looking to hire a native Arabic speaking Public Relations Officer.Client DetailsWith the role situated in Dubai, our client is actively recruiting to grow their support team and have thus presented a brand-new position of a native Arabic speaking Public Relations Officer.DescriptionDetails about the job description:* Visa applications / renewals * Attaining new work visas & permits for all expatriate employees and their dependants* Keeping track of passports, visas and renewals when necessary* Cancelling of visas for employees and dependents when required* Coordinating to gain business entry visas for global business visitors, with the UAE immigration department* Acting as a representative to the medical insurance broker to confirm the nature and accuracy of the insurances.* Offering advice on visa regulation and other government related inquiries, to employees and businesses.* Company Documentation* Coordinating with the UAE government to recommence the trade license through deliverance of legal documents, obtaining approvals to multiple state / local agencies and judicial entities within a short period of time.* Managing company and joint venture companies’ licenses and tax payments by leasing with multiple UAE government authorities: Economic Department, Ministry of Finance & Industries, Chamber of Commerce* Confirming all deadlines are met and ensuring the avoidance of any fines and penalties* General* Administrating any medical / police procedures in any event of an employee death or next to kin.* Staying well informed on new government policies and procedure, while updating the management team* Being a representative for the company at Airports, Police Station, Embassies, Ministries/Municipalities and other government entities, whenever required* Maintaining accurate records for the mentioned services above* Being available in regards to after-hours work emergencies, whenever necessaryJob OfferThe successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity for a native Arabic Public Relations Officer to further progress their career with a professional service business in Dubai.

Requirements: * 5 years of relevant experience as a PRO; in-depth knowledge of PRO processes and procedures to ensure accuracy of the work being delivered* Native Arabic speaker* Good working relationships with governmental departments* Excellent English speaking and writing skills; required for translation from Arabic to English or vice versa* Experience working with MS Office (Word, Excel, PowerPoint, Outlook)* Excellent relational, communication and networking skills* Ability to recognize and mitigate issues with relevant solutions* Driver’s license is essential* Open to being a part of a multicultural team

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More

Employment:

Full Time

A superb career opportunity has arisen for a career C-Suite EA to support a dynamic CEO of this highly prestigious US financial services group. The company is moving into the Middle East region with an outstanding international reputation and will be headed up by an individual with an impressive career history who is well renowned in the private banking sector. This role will provide direct support to the CEO in every aspect, including traditional EA support but also supporting the sales team and engaging with the UHNW clientele, managing events and the finalization of the company set up in the DIFC. The office will be boutique in size and will liaise directly with counterparts in Europe and US, hence the successful candidate will be self-sufficient in managing the office, alone when necessary and be available out of hours when required for multi time zone calls. The EA will ensure the effective management of the CEO’s diary, prioritizing and using discretion to manage demands and acting as gatekeeper. Responsibilities include preparation of internal and external documentation and liaison with key stakeholders internationally, collating information and strategic reporting across the group, Board presentation and minuting Board Meetings, significant travel organisation and core administrative support that demonstrates excellence and professionalism. As stated, the role will also support the Sales team and manage the CRM (Salesforce) function and updates. This role is a diverse role, where the EA will be required to significantly juggle responsibilities, hence we are looking for that special all-rounder who can embrace the administrative challenges of supporting a world class office in conjunction with the wider office management support.

We are seeking candidates with a minimum of five years’ experience, with at least three in UAE (preferably within the DIFC) level from a private equity/ hedge fund/ asset management background. Candidates will be experienced working globally and have a fast-paced entrepreneurial rhythm, showing resourcefulness and intuition and possess a native command of English with strong client relationship skills.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More