Administration & Secretarial

Employment:

Full Time

Our client is seeking a Administrator / PA to assist with the Office Admin and adhoc PA duties for the CEO. Typical duties include managing the diary, scheduling meetings, arranging travel, processing visas and any adhoc requests such as collating reports / presentations or amending letters. Alongside this, my client is seeking a candidate to assist the company with trade license renewals, visa renewals etc.

Salary:
AED
6,000 to 10,000
per month inclusive of fixed allowances.

Ideally degree educated. Someone who is client facing, positive, reliable, loyal and proactive in their approach. My client is seeking someone who is able to multitask and think outside the box. Desirable that you have experience in trade license renewals.

We specialise in matching exceptional support staff to top businesses and private individuals.

We recruit for a range of positions around the world, including personal assistants, executive assistants, administrative assistants and many more.

Our expert consultants only work with high-calibre individuals who offer outstanding business and private support. This is what makes us one of the market-leading permanent and temp recruitment agencies in London. More

Employment:

Full Time

The CompanyOur client is looking for a Senior Executive Assistant to support their Group MD. This is a high profile role with a top tier financial services organisation. You must be fluent in Arabic and English and have at least 8 years experience in a similar industry. It would be preferred if you held a Bachelor’s degree in Business AdministrationThe Role* Strategic administrative support* Full coordination of the office operations ensuring efficiency and effectiveness* Identify and address operational challenges and make recommendations on strategy* Act as liaison for internal and external stakeholders* Maintain correspondence with Board and organise Board of Directors eventsThe Candidate * Arabic and English speaking with exceptional communication skills* Proactive and able to self direct* Ability to manage heavy and conflicting workloads* Extensive exposure to financial services organisationsSalary and Benefits25-30k per month

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Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment:

Full Time

• Calendar management for executives• Aid executive in preparing for meetings• Responding to emails and document requests on behalf of executives• Draft slides, meeting notes and documents for executives• Provides executive support to the Senior Management (SM) team. • The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the SM team, organizes and coordinates executive outreach and external relations efforts. • Completes a broad variety of administrative tasks for the SM team including: managing calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for meetings, car and meal arrangement, and attending to SM personal matters if required. • Assists with administrative works including but not limited to office decorations, office supply procurement, bill payment and reimbursement, etc.

• Bachelor’s degree in administration, public relations, communication & media studies or any similar field.• Proficient in Microsoft Office suite• Experience in managing multiple priorities, administrative coordination, and logistics• Chinese speaker is preferable with strong written and verbal communication skills in English; Knowledge in Arabic is a plus.• Strong organizational skills that reflect ability to perform and priority multiple tasks seamlessly with excellent attention to detail.• Strong interpersonal skills and the ability to build relationships • Demonstrated proactive approaches to problem-solving with strong decision-making capability.• Highly resourceful team-player.

Industrial and Commercial Bank of China Ltd. (ICBC) is China’s largest bank and the largest bank in the world. It is one of China’s “Big Four” state-owned commercial banks (the other three being the Bank of China, Agricultural Bank of China, and China Construction Bank). It is the largest bank in the world in terms of market value, the world’s largest bank by deposits, and the world’s most profitable bank.

In October 2008, the opening of Industrial and Commercial Bank of China (Middle East) Limited ( regulated by the Dubai Financial Services Authority) allows ICBC to become the pioneer among the Chinese financial institutions for the Middle East market. With strong support from its Head Office located in Beijing, ICBC Middle East support the financial needs of the UAE and the Middle East area, provide a comprehensive international trade,overseas financing against domestic support, project finance, clearing and settlement, and a series of financial services, become a link of economic and trade exchanges between China and Middle region. More

Employment:

Full Time

Duties:• Help in preparing meeting rooms and serving coffee or tea to clients• Prepare regularly scheduled reports like sales emails and QDs• Act as the point of contact for internal and external clients• Help in supervision of maintenance of office facilities and equipment• Purchase office supplies • Run general errands• Provide general support to visitors• Collecting and delivering mail• Other office duties such as photocopying, scanning, printing, handling phone calls, etc• Any other duties deemed necessary

Salary:
AED
1,000 to 1,500
per month inclusive of fixed allowances.

• We are looking for an Office Assistant who will assist the front desk officer with administrative duties, out of office errands and other internal ad-hoc tasks.• Working Hours: 9:00AM – 6:00AMJob requirements: • Proficient in English communication

Healy Consultants assists international clients with company incorporation all around the world, global corporate bank account opening, nominee director services, accounting and tax planning services, business advisory services, legal solutions, industry specific expert solutions to support the startup and operation of their businesses.

Our firm has comprehensive experience in setting up legitimate, tax efficient financial structures and also provide fast solutions (turnkey solutions). Our consultants have extensive knowledge and experience in the registration of offshore companies in Asia and all other international jurisdictions.

Healy Consultants’ corporate support services, such as virtual office and nominee director/shareholder services, auditing services, international immigration services assist clients to maximise the efficiency of their international business operations. More

Employment:

Full Time

We are looking for an Contracts & CRM Administrator to join our Contracts Management Team. The purpose of the role is to providing support services to Management Team, ensuring that all aspects of the helpdesk/administration function are undertaken in a professional and customer focused manner.• To work with and support senior colleagues in embedding an effective mobilisation and contract management process through allocation and planning of resource and support.• Deliver effective, professional and commercially focused briefings and supervision meetings with staff and ensure that information, reporting & communications flow up/down is effective• Plan, organise and prioritise operations within your contract to ensure maximum efficiencies/utilisation of all resources• Responsible for producing and submitting Monthly Management Reports to the Performance team, ensuring that all data gathered on local KPI’s are accurate and up to date• Develop and maintain excellent internal management relationships with all other Look Ahead departments and functions, ensuring sharing of best practice and supporting initiatives to improve organisational performance• Assist with the maintenance of local records for contracts and services including operating system to assist relevant team member in ensuring timely renewal of contracts including liaise with HR department.• Liaising with a wide range of people involved in policy areas such as staff performance, attendance, accommodation, employees’ welfare, employees relations, on-boarding, immigration (new workers visa).• Ensure all contracts documents and supporting evidence from the sales team is delivered in accordance with the SLA• Support to CRM team in closing tasks from Clients & Helpdesk• Monitoring the payment mechanism and monthly failure report• Provision of statistical information as required by the management team• Be responsible for management of all records including, All required CRM reports, Payment management, monitoring with management team and support for all sales & customer support staff.• Be responsible for satisfactory timekeeping, shifts or attendance of Helpdesk team members for contracted hours• Handle Employee relations activities including Complaints and Compliments• Deploy and update all SLA & policies and procedures as requested

We’re looking for:• Possession of an administration qualification• Experience of working on a busy Team• Excellent communication skillsQualifications and Experience• Educated to a degree level or equivalent (Law degree or HR or Business Administration)• Experience working within a law firm or in-house legal team/ or HR/ or Management/ • Fluent English (written and spoken)• Computer literate on all Microsoft packages.

The Housekeeping Co was established in 2011, and pioneered the way ahead for industry change in the domestic service and commercial cleaning industry.

Expert in securing safe corridors for migrant domestic workers, and has published an industry guideline: Domestic Workers Classification (job classification and salary scale), specific to the UAE and GCC. The company offers foreign domestic workers on-going training and development. Pioneering education via technology and web-based platforms, and also offers native language speakers to give a one-one teaching in the privacy of their residences.

Sponsoring families rely on the Housekeeping Co to navigate their way ethically in recruitment and management of their foreign domestic worker. The Housekeeping Co. has positively changed the lives of the foreign domestic workers in offering them transparency of placement, employment contract. The ongoing training and developing ensures up-skilling their qualifications. More

Employment:

Full Time

Helping the sales team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality, up-to-date support material.Handling urgent calls, emails, and messages when Sales Representatives are unavailable, answering customer queries, informing them of delays, arranging delivery dates, and scheduling marketing events.Handling orders by phone, email, or mail and checking the orders have the correct prices, discounts, and product numbers.Inputting orders, ensuring they are processed according to customer requirements, and ensuring all orders are accurate and delivered on time.Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.Developing and maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.Hiring and training sales staff and ensuring staff meets their quotas and goals.Managing budgets for expenses like bonuses, marketing, and travel.Making the company’s products and services as attractive to potential customers as possible.Ensuring adherence to laws, regulations, and policies.

Bachelor’s degree in Business Administration or related field.Experience as a Sales Coordinator or in administration may be advantageous.Good team development and leadership skills.Computer literacy. Excellent working skills in Microsoft Excel & WordGood administrative, organizational, and problem-solving skills.Excellent communication, sales, and customer service skills.The ability to multitask, work in a fast-paced environment, and meet deadlines.Current knowledge of industry trends and regulations.

Human Capital Group was established with intent to deliver integrated solution for Recruitment, HR Management / Processing and HR Outsourcing with a vision to import and impart the Best HUMAN RESORUCES MANAGEMENT SERVICES practices. Initially started with a services such as Recruitment & Head Hunting activity, during the process, conducted a research study on the HR Consultancy demonstrated and has envisaged us to visualize the need to work for the development of HUMAN CAPITAL in the region.

Today we work with a panel of industry Experts, Trainers, Associates of different business verticals, a huge database of recourses etc. HUMAN CAPITAL GROUP Consulting is geared to leverage International Sourcing at each stage of the transformation journey from process definition, process standardization, and consolidation to reengineering.

We service the needs of our clients, which range from start-up organizations to members of the Fortune 500 as well as renowned consulting organizations and financial institutions, from our offices. Our experts have knowledge and experience who skills HUMAN CAPITAL GROUP Consulting the initial generation of ideas and insights all the way through to detailed implementation with innovative and unique combination of recruiting and placement Capabilities. More

Employment:

Full Time

As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.The OpportunityAs an executive Secretary, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you’ll be supported in developing the career path you choose. Your key responsibilities• Provide high level support to a small group of Partners and Executives• Organise and manage comprehensive diaries, travel and accommodation• Screening emails, responding and/or actioning as required• Prepare expense claims and timesheets on a weekly basis• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate• Prepare and revise documents including presentations, emails, reports, agendas and papers• Coordinate client events, internal and external, as required within MENA• Leadership and people development• Counsel, coach or mentor others in the secretarial community• Identify opportunities to improve work efficiency and effectivenessSkills and attributes for success• The demonstrated ability to build relationships with internal and external stakeholders• Exceptional written and verbal communication skills• Intermediate in the use of Microsoft Office suites• Excellent attention to detail and ability to multi-task• Strong communication skills including telephone manner and interpersonal skills• A strong team member with an ability to work across multiple teams• Experience in a professional services environment is highly regarded.

To qualify for the role you must have• A minimum of 4-5 years previous EA experience, supporting multiple executives in a corporate environmentIdeally, you’ll also have• Prior working experience in global professional services organization or mid-tier firms will be highly advantageousWhat we look forHighly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.We are interested in entrepreneurs who have the confidence to develop and promote a brand new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey. What we offer We offer a competitive compensation package where you’ll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer: • Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next. • Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. • Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs. • Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The exceptional EY experience. It’s yours to build. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region More

Employment:

Full Time

Charterhouse are working with an established organisation within the professional services sector who are looking at hiring an experienced Office Manager / Executive Assistant to work in their Abu Dhabi office.This role will see you provide first class administrative support to a C-Level Executive in a fast-paced office. You will also provide support with office management and assist in coordination of board meetings and maintaining board records accurately. You will contribute and assist in the implementation of any policies or procedures, offering a strategic approach to the organisation’s system.In addition, you will be required to prepare communications and liaise with stakeholders to help drive the accomplishment of tasks in an effective and efficient manner. This is a senior role and your responsibilities will also include receiving and screening calls, corresponding with visitors and completing any complex travel and diary management tasks.This full time role will see you working in a timely and analytical manner, and will have you managing a variety of priorities and coordination of high level administrative duties.

To be considered for this role you must hold a bachelor’s Degree in Business Management or a related field and have at least 10 years’ experience as an Office Manager. It would be advantageous if you have experience within the financial services industry and possess UAE experience. You must have high-level communication skills and your verbal and written skills should be excellent in both Arabic and English. The successful candidate must be organised and detail orientated, with an energetic personality who has strong team player attributes.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More