Administration & Secretarial

Employment:

Contract

Charterhouse is working with a reputable organization within the professional services sector who are looking at hiring a Personal assistant for a maternity cover contract.This role will see you provide administrative support to a C-Level Executive in a fast-paced office. You will have to manage the Directors diary as well as complex travel arrangements. In addition you will assist with any ad hoc co-ordination of the office and help other executives with any administrative tasks. This is a full time role for a contract period and your responsibilities will also include receiving and screening calls and corresponding with visitors.

The successful candidate should hold at least 3 years’ experience as a Personal assistant/Executive assistant and it would be highly advantageous if your background has been within financial services. You must be detail oriented, a team player and have a positive attitude. You must have high level of communication skills in English. To be considered for this role you must be on a spouse or family visa and able to start immediately.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

Our client, based in the prestigious DIFC area, is a global consultancy advising on business strategy and solving business problems for their extensive international client base. Highly respected, they are an employer of choice and offer a superb, team focused, working environment. The Executive Assistant operates very much as a business partner to the senior team in all aspects of client management and research, this includes, supporting them in the project management of all client assignment work, administration, as well as business development activity. This is an extremely involved and process driven position with high levels of responsibility where diplomacy and confidentiality are essential.Key aspects of the role will include managing extensive diary and travel schedules and heavy client relationship activity. The Executive Assistant manages all day-to-day communication and is the main point of contact, enhancing relationships, thus ensuring effective management of all client work. The role involves heavy document production, including preparation of high calibre PowerPoint presentations, reporting and extensive database work.

We are seeking a bright, proactive individual, who is focused on the delivery and production of premium quality work. We are looking for professional, polished candidates who have worked in a consultancy environment previously and understand the scope of work involved. Prospective candidates will be diplomatic, managing issues with sensitivity, always maintaining a courteous and positive outlook. Above all, candidates must be excellent team players, with strong interpersonal and collaborative skills, capable of building strong relationships both internally and externally. Complete fluency in English is required for this role, with exemplary standards of written English, coupled with strong IT skills.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Our client is continuing to develop across the region and have experienced sustained growth, since inception. With offices based in Riyadh and Dubai, they are leading venture capitalists in the region, working with exciting start-ups within the tech space. We are seeking an Office Coordinator to support the CEO in KSA and manage the day to day requirements of the Riyadh office. For those who love technology and the visions of the future, this is a superb opportunity to be part of an exciting and sustainable business. Supporting the CEO, you will be assisting with all the support services administration and coordination and be an integral part of this young, vibrant team. Responsibilities will include full administrative coordination with external vendors, PMO and service support, HR and financial support to the outsourced accountancy function. The role will also liaise with the Dubai Office.

We are specifically seeking candidates with an operational background who have supported a variety of administrative functions. Excellent Excel skills are required, coupled with strong financial understanding. In particular our client is seeking candidates who can demonstrate strong problem-solving ability and who are effective communicators and influencers, those who can ensure deadlines are met. Excellent interpersonal skills are needed with be able to liaise effectively with both internal and external stakeholders. Candidates will possess 3-4 years’ experience in an administrative support capacity and have a real interest in the technology of the future. This role is specifically open for KSA nationals. This is a strong team environment and as such our client is seeking an extrovertive and fun personality, with an excellent work ethic.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

The client requires a professional, versatile, and highly organized personal assistant to provide organizational and administrative support to (Executive Title) to allow the manager to focus on strategic tasks. The selected individual will generally act as the first point of contact and may often need to manage access to the executive. The recruit will be required to travel extensively throughout the region as well as Latin America and the Caribbean. Oftentimes the personal assistant will be required to work autonomously to provide customized administrative support.Personal Assistant Responsibilities:The duties of a Personal Assistant can be extremely broad and vary on a day-to-day basis and include the following:Manage communication and confidential correspondence:• Monitor emails and other internal and external correspondence and prepare responses where required• Screening phone calls, enquiries, and requests, and handling them when appropriate Scheduling appointments, maintaining an events calendar, and sending reminders of schedules, important tasks, and deadlines• Copying, scanning, faxing documents and manage courier services• Liaising with internal departments, staff, clients, and other stakeholders• Organizes events and conferences • Collates and files expenses• Prepare facilities for scheduled events and arranging refreshments, if required.• Prepare agendas, minutes of meetings• Follow up on behalf of the Executive Manager• Other miscellaneous tasks as requiredResearch and reports • Conduct research• Prepare (and edit) documents, briefing papers. reports and presentations.• Entering data, maintaining databases, and keeping records.• Producing documents, briefing papers, reports, and presentationsTravel arrangements• Arrange travel, visas, and accommodation• Accompany executive as required to manage travel arrangements and provide administrative support taking notes and provide assistance during presentations• Carry out background research and present findings• Organize and attend meetings and ensure the executive is well prepared

Personal Assistant Requirements:• Bachelor’s degree in business management• Certification in secretarial work, office administration, or related training.• At least 3 years of experience as a personal assistant would be advantageous.• Excellent written and verbal communication skills.• Strong organizational and time-management skills• Experience with databases, Microsoft Outlook, and calendaring and scheduling software• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.• Advanced typing, note-taking, recordkeeping, and organizational skills.• Working knowledge of printers, copiers, scanners, and fax machines.• Professional discretion, trustworthiness. and confidentiality • Proactive with the ability to take the initiative and the ability to multitask• Tact and diplomacy • Ability to understand and work with cultural diversity, best business practices and etiquette.• Licensed to drive

Emergio DMCC is a privately-owned global enterprise specialized in multi-asset physical trading and logistics operating in the Crude Oil and Refined Petroleum products’ sector.

The brand operates as part of a group of companies across the globe with business activities in diverse sectors that include trading, shipping, financial services, and logistics. This level of expertise enables us to capitalize on our in-depth knowledge of the market and efficiently flow through market movements in the form of informed expert decisions. More

Employment:

Full Time

Charterhouse are working with an established organisation within the professional services sector who are looking at hiring an experienced Office Manager / Executive Assistant to work in their Dubai office.This role will see you provide first class administrative support to a C-Level Executive in a fast-paced office. You will also provide support with office management and assist in coordination of board meetings and maintaining board records accurately. You will contribute and assist in the implementation of any policies or procedures, offering a strategic approach to the organisation’s system.In addition you will be required to prepare communications and liaise with stakeholders to help drive the accomplishment of tasks in an effective and efficient manner. This is a full time role and your responsibilities will also include receiving and screening calls, corresponding with visitors and completing any complex travel and diary management tasks.This full time role will see you working in a timely and analytical manner, and will have you managing a variety of priorities and coordination of high level administrative duties.

To be considered for this role you must hold a Bachelor’s Degree in Business Management or a related field and have at least 5 years’ experience as an Office Manager. It would be advantageous if you have experience within the financial services industry and possess UAE experience.You must have high-level communication skills and your verbal and written skills should be excellent in both Arabic and English. The successful candidate must be organised and detail orientated, with an energetic personality who has strong team player attributes.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

-Liaise with the immigration for visa formalities(new, renewal & cancellation and coordinate legal typing requirements and organize all documentation formalities.-Forward plan and prepare all visa renewals in a timely manner in accordance with the UAE government regulation and ensure compliance with Government legislation,Ministry of Labour & Immigrations laws.-Understand all local government offices regulations and especially related to licenses,employment visa and work permits procedures.-Advise on all aspects of the UAE’s laws and procedures within immigration and Ministry of Labor.-Organize and manage periodic renewal of trade licenses and government registrations.-Acquire visa from different embassies in UAE for staff members for business-related travels.-Assist the office in determining any issues identified with organization vehicle registration and renewals.-Accurately prepare and process required legal documents in Government Authorities.-Responsible for coordinating and liaising between the company and Government authorities and agencies.-Ensure all queries and complaints are dealt with in a timely manner.-Handle all kinds of routine administration processes.-Any other responsibility assigned by the bank or person in charge of the department from time to time on the basis of requirement.

-Arabic Native Speaker.-Bachelor’s Degree in any field with Minimum 3 years of experience in UAE government relations.-UAE driving license is mandatory.-Excellent communication skills in Arabic and English.-Strong background of UAE laws and government regulations, policies and procedures.-Advanced interpersonal skills.-Ability to manage multiple tasks efficiently and work productively in a fast paced, team-oriented environment.

Industrial and Commercial Bank of China Ltd. (ICBC) is China’s largest bank and the largest bank in the world. It is one of China’s “Big Four” state-owned commercial banks (the other three being the Bank of China, Agricultural Bank of China, and China Construction Bank). It is the largest bank in the world in terms of market value, the world’s largest bank by deposits, and the world’s most profitable bank.

In October 2008, the opening of Industrial and Commercial Bank of China (Middle East) Limited ( regulated by the Dubai Financial Services Authority) allows ICBC to become the pioneer among the Chinese financial institutions for the Middle East market. With strong support from its Head Office located in Beijing, ICBC Middle East support the financial needs of the UAE and the Middle East area, provide a comprehensive international trade,overseas financing against domestic support, project finance, clearing and settlement, and a series of financial services, become a link of economic and trade exchanges between China and Middle region. More

Employment:

Full Time

Document controller cum Asst Admin routine office jobs

Salary:
AED
4,000 to 5,000
per month inclusive of fixed allowances.

Male Graduate with UAE Driving license

Established in the year 1983 as an audit firm, MCK has rapidly emerged as a multi-disciplinary firm providing a wide range of services like management consulting, corporate finance, IT and E-commerce consulting apart from the regular audit and accounting related services.

The firm’s existence for almost two decades in the U.A.E has resulted in building a strong clientele base of successful entrepreneurs / companies spread across industries like manufacturing, trading, money exchanges, travel, hospitality, construction, contracting, shipping, printing & publishing, insurance and gold / diamond jewelers.

We believe in building enduring relationships with our clients through pro-active services, which has always made the clients satisfied.

We are proud to mention that our specialized skills and rich experience in this country have often helped to convert our client’s visions and dreams into reality. More

Employment:

Contract

Only Bilingual Arabic/English candidates to apply in Qatar (3/4 months role)• Maintains database by entering new and updated customer and account information.• Prepares source data for computer entry by compiling and sorting information.• Establishes entry priorities.• Processes customer and account source documents by reviewing data for deficiencies.• Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.• Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.• Maintains data entry requirements by following data program techniques and procedures.• Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data.• Combines data from both systems when account information is incomplete.• Purges files to eliminate duplication of data.• Tests customer and account system changes and upgrades by inputting new data.• Secures information by completing data base backups.• Maintains operations by following policies and procedures and reporting needed changes.• Maintains customer confidence and protects operations by keeping information confidential.• Contributes to team effort by accomplishing related results as needed.

Education, Experience & Skills:• High school diploma or equivalent• Data entry experience or related office experience• Some basic computer courses may be preferred by some employers• Organization skills• Quick typing skills• Attention to detail• Computer savvy• Confidentiality• Thoroughness

A leading Financial Organization in Qatar. More