Administration & Secretarial

Employment:

Full Time

Charterhouse are working with a reputable organisation within the financial services sector who are looking to hire a highly polished and presentable experienced Office Manager / Executive Assistant who is an Arabic speaker to work in their Dubai office.This role will see you provide high level administrative support to a C-Level Executive in a fast-paced office. You will also provide support with office management and assist in coordination of board meetings and maintaining board records accurately. You will contribute and assist in the implementation of any policies or procedures, offering a strategic approach to the organisation’s system.In addition you will be required to prepare communications and liaise with stakeholders to help drive the accomplishment of tasks in an effective and efficient manner. This is a full time role and your responsibilities will also include receiving and screening calls, corresponding with visitors and completing any complex travel and diary management tasks.This full time role will see you working in a timely and analytical manner, and will have you managing a variety of priorities and coordination of high level administrative duties.

To be considered for this role you must hold a bachelor’s Degree and have at least 5 years’ experience as an Office Manager within the UAE. You must have experience within the financial services and it would be highly advantageous if this is specifically within a reputable Investment firm. You must have high-level communication skills and your verbal and written skills should be excellent in both Arabic and English. The successful candidate must be organised and detail orientated, with an energetic personality who has strong team player attributes.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

Alma Investment Holdings was incorporated in 2020. It is a leading investment company. The company brings solutions in bridging gaps between different business cultures with a wide international and local business network as well as investment opportunities for investors, partners, and stakeholders in financial solutions, hospitality, agriculture, pharmaceuticals, and real estate.We are seeking a proactive Public-Relations Officer who will provide efficient and professional assistance to the company. The role requires a high level of flexibility and commitment.Responsibilities (not limited to):* Preparing all types of Arabic letters.• Foreign Affair office-related matters (attestation of legal/travel documents)• Preparing and updating required documents for the renewal of the company’s legal registrations like SAGIA License, CR, COC registration, GOSI, Municipal Licence.• Interact with Govt department Offices• Adding and deleting employees in GOSI System• Issuing visa, POA, and visit visas.• Preparing Blocked visa documents and coordinating with ministries for approval• Issuing labor Card, Iqama (RP), and Re-Entry and Final Exit via• Iqama tracking and expediting, Preparing visa documents• Coordinating with Visa agent and Candidate for visa stamping.• SADAD payment request and arranging approval• Iqama Briefing Email, (about renewal and Issue)• Arranging Local insurance for Employees and dependents• Family visas coordination,• Blocked visa spreadsheet updating, Passport Expiry tracking,• Daily tracking• Visit visa coordination• Manage outgoing/incoming important posts via courier/postal service, related to the company’s business• Supervise logistic support to all shipments imported to and exported from KSA for the company’s business• Customs handling of shipments to and from KSA.• Full knowledge of Ministry of Commerce and Investment Law, (Saudi company law),• Full knowledge of Ministry of Labor / Saudi Labor law. GOSI. Investment Law SAGI.• Extensive Experience in Government Relations.• Strong administrative and organizational skills.• Communication and persuasion and problem-solving.• Ability to leadership, work effectively as a team member.• Ability to work under pressure, enthusiastic and committed.• Full knowledge of Ministry of Labor / Saudi Labor law. GOSI. Investment Law SAGI.• Full knowledge of Ministry of Commerce and Investment Law, (Saudi company

Requirements:• 2-3 years of experience in the same field• Must know MS. Office Suite• Bachelors degree, an additional certification is a plus• Must know spoken English & Arabic languages• Proven work experience as a PRO, or similar role• Must be a Saudi• Hands-on experience with office equipment (e.g., fax machines and printers)

Alma Investment holding established in 2020 as a collective partnership company between the family members and started functioning as a investor in number of ventures. The company diversified into various fields such as Real estate, interior design and construction, Pharmaceutical, Foreign & Domestic Investments etc. Besides the company is a shareholder of many reputed Saudi Joint stock companies in different fields such as industry, services, banking & finance, trade & commerce etc.

Portfolio companies:

Bedaya By Genesis
The Peninsula
Visualize
Anabella More

Employment:

Full Time

Alma Investment Holdings was incorporated in 2020. It is a leading investment company. The company brings solutions in bridging gaps between different business cultures with a wide international and local business network as well as investment opportunities for investors, partners, and stakeholders in financial solutions, hospitality, agriculture, pharmaceuticals, and real estate.We are seeking a proactive individual who will provide efficient and professional assistance to the company. The role requires a high level of flexibility and commitment.Responsibilities (not limited to):• Enthusiastic, highly motivated, and with a strong track record of working within a similar type of role or with transferable skills for the role.• Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately• Receiving and sorting daily mail• Demonstrate high levels of integrity; confidentiality; impartiality.• Show evidence of strong receptionist service skills, effective time management, good organizational skills, and a high level of attention to detail.• Have excellent interpersonal skills, high levels of emotional intelligence, and be able to deal effectively and work collaboratively with a wide range of stakeholders and teams.• Go the extra mile, ensuring service level delivery is met.• Fully support the company’s Vision and Mission.• Direct visitors to the appropriate person and office• The answer, screen, and forward incoming phone calls• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)• Provide basic and accurate information in person and via phone/email.• Receive, sort, and distribute daily mail/deliveries.• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)• Order front office supplies and keep an inventory of stock.• Update calendars and schedule meetings• Arrange travel and accommodations and prepare vouchers.• Keep updated records of office expenses and costs.• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Requirements:• Proven work experience as a Receptionist, Front Office Representative, or similar role• Proficiency in Microsoft Office Suite• Hands-on experience with office equipment (e.g., fax machines and printers)• Solid written and verbal communication skills English and Arabic• High school degree: additional certification is a plus

Alma Investment holding established in 2020 as a collective partnership company between the family members and started functioning as a investor in number of ventures. The company diversified into various fields such as Real estate, interior design and construction, Pharmaceutical, Foreign & Domestic Investments etc. Besides the company is a shareholder of many reputed Saudi Joint stock companies in different fields such as industry, services, banking & finance, trade & commerce etc.

Portfolio companies:

Bedaya By Genesis
The Peninsula
Visualize
Anabella More

Employment:

Full Time

Charterhouse are working with a global professional services company who are looking to immediately hire an Admin Assistant for their Dubai office.The role will see you directly report to the Office Manager and assist them with any administrative duties. You will also support the department with any admin functions including office management, asset maintenance, HR support and being responsible for the order and replenishment of key office supplies as well as managing inventory. You will be a key part of the team ensuring that paperwork is up-to-date and being a support to the daily function and running of the office.This is a full time role and would be an immediate start in their Dubai office.

The successful candidate must have at least 2 years of administrative support experience and preference will be given to candidates who have worked within financial services. You must have excellent communication skills in English and it would be highly advantageous if you are Degree educated. Our client is looking for an extremely organised individual, who shows initiative and drive and is a great team player. Please only apply if you are immediately available to start and living in Dubai.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

The CompanyOur client, a top tier private equity firm based in DIFC are looking to recruit a Senior Executive Assistant. You will join a small, accomplished team of senior executives who have high expectations and a heavy workload. Experience in Financial Services within DIFC is required for you to be successful in this role.The Role* Provide strategic and administrative support to 3 Partners* Daily communications with senior stakeholders both internally and externally* Organising and coordinating office operations* Implementation of procedures and policies to facilitate effectiveness and efficiency

The Candidate* Excellent spoken and written English* Proactive and able to self-direct* Ability to manage heavy and conflicting workloads* Extensive experience in a professional services organisation based in DIFCSalary and Benefits* 25-35k

Founded in 1948, Robert Half International Inc. (NYSE symbol: RHI) is the world’s first and largest specialized staffing firm and a member of the S&P 500 index. We are a global leader in professional staffing and consulting services and the parent company of Protiviti, a leading independent internal audit and business and technology risk consulting firm. For 2006, Robert Half International reported revenues of $4 billion and now has staffing and consulting operations in more than 400 locations worldwide. More

Employment:

Full Time

We are delighted be working with our prestigious international client as they recruit for an Executive Assistant for their CEO. This is a very dynamic environment, and the role will provide 1:1 strategic administrative support for this extremely busy gentleman; it will be a 50/50 split of corporate strategic support and private business and family support. Based in the firm’s beautiful office in Dubai you will independently manage the highly comprehensive travel schedule and diary of the CEO, ensuring a proactive response to potential logistical problems that may occur well in advance. You will be able to prioritize and use discretion to manage conflicting demands on the CEO’s time and act as an effective gatekeeper. Additional responsibilities include preparation of internal and external documentation and liaison with key stakeholders internationally, collating information and strategic reporting across the group, Board presentation and minuting Board Meetings and core administrative support that demonstrates excellence and professionalism. There will also be extensive research required to ensure a full brief is compiled on all meetings the CEO undertakes. There will be adhoc project work, aimed at enhancing efficiency and overall corporate effectiveness. This role is a diverse role, where the EA will be required to significantly juggle responsibilities, hence we are looking for that special all-rounder who can embrace the administrative challenges of supporting a world class office in conjunction with the private aspects of the Principal’s life. This will include managing the international private residences as required, ensuring prompt payment of invoices, and ensuring a full complement of service providers are available. Full project management of any refurbishment projects and / or events and significant personal liaison with the CEO and family for private travel arrangements and personal adhoc requests. There will be liaison with lawyers and private bankers on behalf of the CEO to manage personal assets and private business interests.

This is a very senior role, and we are seeking a mature, professional EA with demonstrated experience in supporting at this most senior C-Suite level (at least seven years). Candidates must possess a Bachelors degree and demonstrate exceptional attention to detail. We are specifically focusing attention on those candidates who have regional experience and who have worked cross culturally with stakeholders from all backgrounds. The successful candidate will have a high degree of integrity and professional discretion with superb time management and organizational ability.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

My client is seeking a Marketing Assistant cum Administrator. This will be a busy role working for a growing company duties include generating, researching, and pitching ideas for written material. Writing, editing & proofing content such as presentations / reports.

It is desirable you have Marketing / Admin experience and you must be confident in PowerPoint / Excel. My client is also seeking someone who has experience using graphic software/ Indesign/ Photoshop or Adobe Illustrator.

We specialise in matching exceptional support staff to top businesses and private individuals.

We recruit for a range of positions around the world, including personal assistants, executive assistants, administrative assistants and many more.

Our expert consultants only work with high-calibre individuals who offer outstanding business and private support. This is what makes us one of the market-leading permanent and temp recruitment agencies in London. More

Employment:

Full Time

Our client is a leading Financial Services company based in Dubai . They are looking to grow their team and hire a Senior AdministratorClient DetailsOur client is a leading Financial Services company based in Dubai . They are looking to grow their team and hire a Senior AdministratorDescriptionThe role responsibilities include: * Attending to medical insurance renewal, trade license renewal, lease renewal, membership subscriptions, overseeing key dates and ensuring all administrative renewal and filing deadlines are met.* Source new suppliers/vendors, review and negotiate vendor contracts on a regular basis* Manage telephone accounts* Manage government processes (company license and data protection renewals, employee visas, medical insurance, PO Box renewal, etc.)* Manage office driver’s diary* Manage office administrator* Manage filing systems in the office, to ensure paperwork is kept to a minimum and well-organised* Maintain employee/supplier contact list up to date and BCP communication lists* Acting as first aid officer and fire warden* Ultimate responsibility to ensure the office is organised, presentable and tidy and is an environment where employees can work optimally * Arrange regular employee events and assist with client events* Send monthly payroll deductions to accounts* Fund Board meeting preparation and minute taking* Compliance support with employee declarations and records, and with KYC requests and attestations for the firm or for the firm’s clients and services providers * Employee new joiner/leaver processes (visa, medical insurance, building access card, mobile phone & number, prepare desk, ensure IT account set-up, appropriate file access, business cards, contract, where applicable accommodation and flights, welcome information and induction training, exit interviews).* Assist with HR related records and programs (L&D, wellness, appraisals), assisting with hiring processes* General PA duties such as document editing, binding, filing, organizing conference calls and meetings, courier deliveries* Ad hoc projects and tasks in any of the departments/functionsJob OfferThe successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. This is an exciting opportunity for a Senior Administrator to further progress their career with a notable financial services firm.

The successful candidate for this Senior Administrator role must: * Post-secondary education an advantage* Excellent Excel & PowerPoint skills.* Very good spoken and written English (Arabic an advantage).* Team player, punctual, innately organized and detailed oriented* Must have UAE experience and a minimum of 5 years’ experience in a similar role.

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More