Administration & Secretarial

Employment:

Full Time

Our client is seeking a highly motivated, energetic, results-driven lead generation specialist to join our dynamic team. The Lead Generation Executive will be responsible for telephone and email prospecting; qualifying and processing marketing leads for the sales team; as well as generating reports of their key findings. This individual will be an enthusiastic team player with strong communication skills able to understand different buying personas, position, communicate the value of our solutions and persuade new business prospects to learn more.This role will report to the Global Sales Manager. As a lead generator, it is your job to find potential clients for the sales team. You’re the first step in the prospecting process, and we rely on your persuasive abilities and creative methods of finding potential customers. Your primary tools are usually telephone, email and social media campaigns.Communication Skills Lead the way:The Lead Generation Executive will require fantastic communication skills, especially verbally and using remote mediums. You need to be a confident, patient and enthusiastic talker, and comfortable communicating most likely using English with prospects who do not have English as a first language. Equally important you must be a great listener, being able to uncover business needs, understand pains, and then position us as a compelling solution.Find Them First:One of your main roles is to find the potential clients so you can call them and give them your pitch. As a lead generator, you can leave the closing to the salespeople, just be able to prod customers to a meeting and generate interest. Lead generation is also a numbers game that you’ve got to play.Follow Up:The job’s duties often require that you follow up with potential customers to get them even more enthusiastic to meet with a salesperson. Perhaps you will send them collateral about the solution. You will have to call to confirm appointments or call back. We require you to follow up with the sales manager, providing a list of new contacts or to give salespeople a little heads-up about a specific customer need.List of Duties include but are not limited to:• Conduct research with the sales and marketing team to identify leads• Collaborate with the sales and marketing team to create campaigns for lead generation• Research and understand market drivers and customer needs• Identify decision makers within leads via linked in and other mediums to target• Cold Call leads• Present and articulate features and benefits of our solutions to leads• Navigate through a conversation flow to uncover business needs, understand pains, and position us as a compelling solution.• Create and deliver qualified leads to other team members• Ensure follow-up by passing leads to appropriate team members with calls¬to-action, dates, complete profile information, sources, etc. • Collaborate with the Accounts team to preform white gap analysis and lead generation from existing accounts• Keep leads up to date in CRM system Salesforce• Research new potential markets for us• Keep abreast of all new products, market trends, future directions and competition for areas of focus• Any other related tasks as required by the line manager

Essential skills are:• Degree or Diploma in Business or Marketing, or related field• Excellent presentation and communications skills• Proactive, creative and innovative thinkerDesirable skills and Experience:Languages: English (French, Arabic, Russian, would be a bonus)Salesforce Experience1-3 years of experience in a customer service, lead generation or sales role

CODA Talent is a global search consultancy built on the fundamental belief that “people are our greatest asset.” With over a couple of decades of experience, CODA has a solid understanding of how-to do-good business. Our network is global and consists of Directors, CEO’s, VP’s, Senior Managers and Business Leaders. We pride ourselves on securing top talent for business-critical positions often in difficult to fill territories on a permanent, freelance or fixed term contract basis.

CODA’s innovative talent solutions utilize the key elements of Contingency and Executive search tailored to the specific requirements of our clients. We support the ‘Nationalization Drive’ which is a key component of the ‘social inclusion’ agenda of many countries today. Our clients see the need to work with a focused and truly dedicated partner to identify the best talent. Across the globe we support public and private sector organisations with experienced national hires from within our network who we have worked with over the years.

CODA also supports Women in Leadership: With extensive experience of connecting people we have had the privilege to meet and network with some of the most talented women across the globe. From Leadership to Entrepreneurship to Technology, CODA Talent plays an active role in the identification of key women who are making a remarkable impact in the industry. We support women to achieve their full potential and we encourage our partners to be a part of this initiative. More

Employment:

Full Time

This role will be responsible for all administration and data management of the career development of the Senior level team members across the region. This particular role therefore requires those with strong excel and database experience in order to manage the large volume of both quantitative and qualitative data on a daily basis. You will support the team by ensuring all reports are collated in a timely manner, tracking evaluations, upward feedback and promotional criteria on the internal system of all the Consultants, within this professional services organisation. It is therefore essential that all the information is up to date and managed effectively to assist the department to monitor each individual as they progress with their career and throughout the employee’s life cycle. Details will also be held on the system concerning up to date CVs and career history of those involved, and it will also include additional dates and content of any relevant training undertaken. This is a very busy role where you will be managing all Consultants information and therefore an exceptionally keen eye for details is required and the ability to manage data in several formats including excel, word, PowerPoint and the use of internal HR tools. Discretion and confidentiality is required at all times and the role will report directly into the Career Development Manager, within a team of 5.

To apply for this new vacancy the successful candidate will need strong excel, data management and MS Office skills. You should be confident in the use of databases and report functions and an effective communicator in order to relay information back to other team members. Degree educated, the ideal candidate will be able to manage multiple deadlines and have exceptional organisational skills to ensure they keep the pace in this fast paced and demanding role.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Part Time

Charterhouse are working with a global consultancy firm and are looking at hiring a part-time assistant to join their Dubai team. This is a rare opportunity as our client is offering a temporary 4 month contract with the possibility of it turning permanent. Our client is looking for a Spanish speaker for this position.In this role you will be supporting team members with a variety of administrative tasks. Your duties will be to assist with invoice preparation and collection monitoring, review of employee expenses and payment, assisting with management of international accounts, insurance claim review and management and you will be in control of stationary supplies, sorting of any post and any ad hoc admin support to the team.This role is based in their Dubai office and the role will be from Sunday to Thursday, working 4 hours a day.

The successful candidate must have an administrative background and ideally have experience in a multinational company. It would be advantageous if you have worked previously for a consultancy firm. You must have excellent communication skills and be fluent in Spanish and English. You must have an energetic and positive attitude and be very task orientated.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

Responsibilities:- Handle the calls, visitors, couriers etc at the front desk of the branch in the absence of Receptionist. – Organize and schedule meetings and appointments.- Assist in the preparation of regularly scheduled reports.- Assist the admin team in visa processing for the employees and selected candidates, as and when required. – Participate in the improvement of the bank’s HR management and comprehensive management policies, systems and procedures.- Participate in the research on branch HR management, organizational structure and business development.- Participate in secretarial work such as drafting comprehensive materials, organizing meetings and writing meeting minutes.- Participate in the supervision and management of branch security, property and vehicle management and other administrative and logistics work.- Responsible for coordinating and liaising between the company and government organizations/authorities and provide a key inter-face between two.- Responsible for the transportation arrangement of the top management of the branch. – Handle all kinds of routine administration processes like office management and maintenance; support the other departments whenever related issues are faced; co-ordinate with external vendors, Head Office and regional team. – Any other responsibility assigned by the bank or person in charge of the department from time to time on the basis of requirement.

– Proficiency in MS Office.- Excellent time management skills and the ability to prioritize work- Attention to detail and problem solving skills.- Excellent written and verbal communication skills.- Strong organizational skills with the ability to multi-task.- Minimum 2 year of experience in the field or in a related area.- Bachelor’s degree in business administration, management, or a related field.- Fluency in English is a must. Speak Chinese would be an advantage.

Industrial and Commercial Bank of China Ltd. (ICBC) is China’s largest bank and the largest bank in the world. It is one of China’s “Big Four” state-owned commercial banks (the other three being the Bank of China, Agricultural Bank of China, and China Construction Bank). It is the largest bank in the world in terms of market value, the world’s largest bank by deposits, and the world’s most profitable bank.

In October 2008, the opening of Industrial and Commercial Bank of China (Middle East) Limited ( regulated by the Dubai Financial Services Authority) allows ICBC to become the pioneer among the Chinese financial institutions for the Middle East market. With strong support from its Head Office located in Beijing, ICBC Middle East support the financial needs of the UAE and the Middle East area, provide a comprehensive international trade,overseas financing against domestic support, project finance, clearing and settlement, and a series of financial services, become a link of economic and trade exchanges between China and Middle region. More

Employment:

Full Time

We are seeking an experienced Office Manager who has exposure to HR, Facilities and KYC client onboarding operations for our established client in DIFC. The position has diverse responsibilities, and it will manage the general administration function of the office for the MENA region. The role is a hybrid and there is considerable emphasis on HR operations and administration, encompassing recruitment, on and off boarding, inductions and managing the appraisal process. Full implementation of management strategies and initiatives is required and strong employee engagement skills. You will be able to mentor and develop the Administrator and ensure the office operates smoothly and functionally as a unit. The role will report to senior leadership executives and assist with roadshows and investor relations events as they start resuming and coordinating closely with both corporate and private clients. There will be considerable client onboarding with KYC due diligence and compliance administration, in terms of reporting and conflict monitoring. Hence, it is a requirement that candidates have relevant industry experience, from within either a law firm, investment bank or private equity/asset management firm previously.

We are looking for a true professional; who has worked in a broad-based role within the above specified sectors for ideally for between 3-5 years in the UAE. The right work ethic, personality and overall attitude is very important to our client and the company fit needs to be right. You will be an individual with a positive nature, high energy, and a strong team spirit. The ability to multitask with exemplary time management skills is paramount as is strong interpersonal skills. Corporate appearance and immaculate presentation is key in representing this amazing office and its business.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Charterhouse are working with a global consultancy firm based in the UK who are looking at hiring a Receptionist for their Dubai office. This receptionist role will see you be responsible for delivering a high level of service across a specified office. You will act as first point of contact for incoming calls and visitors. Duties include but are not limited to: Reception (meet and greet), meeting room set up, diary management, expense processing, general administrative support and keeping the client database managed and updated. In addition, you will be responsible for directing incoming calls appropriately, taking messages or dealing with where possible and also dealing with post and couriers. You will also provide general support to staff visiting from overseas offices as required.This is a full time role working Sunday to Thursday, from 9.00 to 5:30pm.

To be successful for this role you must have excellent communication skills in English and have great computer skills. Ideally you should have a minimum of 2 years of administrative experience. You must have a positive and flexible approach and excellent organisational and detail-oriented skills, and able to prioritise workload. Preference will be given to Western educated candidates and those who are immediately available.

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Abu Dhabi, Qatar, Hong Kong, Singapore, Melbourne, Perth and Sydney. More

Employment:

Full Time

We are seeking a highly polished and professional individual to manage the reception of the Private Office of our UHNW client. We are seeking a corporate persona; someone who can represent the business interests of our client. First impressions are very important, and we are seeking individuals who have had significant exposure to senior professionals and dignitaries and are capable of managing a diverse array of tasks at one time. The key focus of the role is to be the main point of contact for all visitors to the office; welcoming and assisting them with their visit. Additional elements of the role include, management of hotel bookings, airport pick up for visitors, liaising with couriers and suppliers, managing pantry and office supplies and maintaining the corporate reception area and meeting rooms. There are also various administration duties, and you will assist with corporate letters and reports.

Applications are invited from those who have a client service-oriented personality, exceptional English language ability and have a mature, confident demeanour. Our client is based highly prestigious, state of the art offices in the financial district on Dubai. This role would be suitable for a young graduate / candidate who is interested in the arts specifically.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More

Employment:

Full Time

Our client is a family office (investment management & venture capital) in Dubai. They are looking to hire a brand-new position of an Administrative Manager.Client DetailsOur client is a family office (investment management & venture capital) in Dubai. They are looking to expand their team and so have presented a brand-new position of an Administrative Manager.Description* Handling all administrative functions that require priority, answering and following up on calls/inquires, ordering supplies, bookkeeping and maintaining an accurate management system* Managing official & legal documentations with confidentiality and professionally* Reviewing important documents before finalization: proofreading and editing various reports, contracts, leases and correspondences* Overseeing all legal documents from banks and other official entities, while reviewing the eligibility of the terms or liaising with the legal department whenever necessary* Maintaining accurate license files and reports; such as updating license renewals and closures* Handling conflicting matters in a professional manner and following through on project deadlines punctually* Liaising with various departments and external entities such as legal consultants, banks to ensure the process is a smooth one* Maintaining both digital and physical archiving of documents and reports* Guaranteeing compliance in accordance to policies and procedures related to office administration* Assisting the company in all development plans in relation to investments that frequently produce greater and risk-adjusted returns in both – public and private markets* Supporting in meeting preparations, managing calls and emails – ensuring everyone involved are well prepared and ready for any scheduled meetings/appointments* Handling bank accounts and payment arrangements; ensuring all invoices, direct debits are paid are accurate and paid on time* Organizing daily checks of account reconciliations, accurate records of the organization and assisting in cash flow projections for the following months* Managing expectations and negotiations with service providers and vendors* Delegating work to other support staff whenever required* Assisting the Family office with necessary support or other ad hoc tasksJob OfferThe successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity for an Administrative Manager to further progress their career with boutique investment firm in Dubai.

Requirements:* Minimum five years of administrative experience with a family office/ boutique investment firm* Candidate that is comfortable working in a small office and understands the demanding nature of a family office* Western qualified candidates prepared* Strong organizational skills: ability to multitask and have excellent attention to detail while doing it* Experience in managing vast ranges of administrative and executive support – without the requirement of supervision

Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide. More