Job Posting

Employment: Full Time

As an Executive Assistant working in the Indirect Tax service line, your role will consist in providing support to the senior leadership and wider staff within the Indirect Tax practice across Saudi Arabia.You will be expected to handle the following responsibilities:• Managing diary management• Providing general administrative support to the leaders (timesheets, expense sheets etc.)• Assisting the leaders in their travel arrangements• Coordinating and formatting documents and files as requested by the leaders• Helping to organise business unit specific team events• Maintaining leaders CV and DPN profile• Handling medical expense online claims• Liaising with PRO on visa applications if required• Arranging conference calls with the team and clients• Booking conference rooms and arranging for meetings• Booking rental cars and taxi services• Tracking visas for KSA and other locations where travel may be required at short notice• Assisting the Marketing team with business unit client information and marketing events specific to the business unit the EA is supporting• Covering reception duties where needed• Team leave tracking and maintaining team planner with holidays and projects• Building relationship with key suppliers – hotels, car company etc.• Archiving files – maintain archive database• Preparing Amex and BD related expenses for sign off.• Working with finance to assign project codes or BD for external suppliers• Assisting the wider team in file reviews• Supporting in drafting and issuing team news alerts• Support the wider team in project work such as client take-on, CRM assistance, events and CSR initiatives

• 5+ years of experience in the administrative domain• Bachelor degree in the relevant field• Local experience with visa processes• Strong interpersonal skills• File management skills• Experience of working within financial services / professional environment is a plus• Good working knowledge of Outlook• Ability to exercise appropriate level of judgement• Ability to prioritize workload and work under pressure with a flexible approach

Deloitte is the world’s largest and leading professional services firm, providing audit & assurance, consulting, financial advisory, risk advisory and tax and services to public and private clients spanning multiple industries, whether they are in the energy, communications, oil and gas, financial services, family businesses, healthcare, public or education sectors among others.
With a globally connected network of member firms in more than 150 countries and territories, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte’s more than 250,000 professionals are committed to becoming the standard of excellence.
Deloitte & Touche (M.E.) is a member firm of Deloitte globally and is the first Arab professional services firm established in the Middle East region Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL) and is a leading professional services firm established in the Middle East region with uninterrupted presence since 1926 with 26 offices in 15 countries to date. What distinguishes Deloitte member firms in the Middle East is the global and regional expertise and know-how offered through specialized and highly knowledgeable talent. Deloitte aims to offer the best services to its clients through a team with more than 3,300 partners, directors and staff in the Middle East which guarantees effective communication with clients and a deeper understanding of their needs. It is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has also received numerous awards in the last few years which include best employer in the Middle East, best consulting firm, the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW), as well as the best CSR integrated organization.
Deloitte drives progress. Our practices around the Middle East support clients become leaders wherever they choose to compete. We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we.
Our Purpose
Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most-for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.
Our shared values guide the way we behave to make a positive, enduring impact:
Integrity
Outstanding value to markets and clients
Commitment to each other
Strength from cultural diversity More

Employment: Full Time

Your key responsibilities will include:• Acting as a liaison between vendors, clients, support and business functions when required• Assist in pre-event preparation and support leading up to the event• Managing booking and arranging travel, transport and accommodation.• Reaching out to onboarded partners and working closely with any invoicing requirements• Keeping track of events invoices and to assist on reminding stakeholders for payment.• Collating and filing expenses.• Assisting in resource allocation or generating tender documents• Implementing and maintaining procedures/administrative systems• Typing, compiling and preparing reports, presentations and correspondence

Required Skills and Qualifications• 2 years plus of administrative experience would be a bonus.• Ability to work amongst different timezones,• Fluent English speaker, Arabic speaker would be a plus• Discretion, and the ability to uphold confidentiality• Ability to work independently and across a variety of cultures both internal and external• High resourcefulness and ability to excel in an occasionally extreme high-pressure environment, often to almost impossible deadlines – someone who does whatever it takes to make sure the expectations of our clients are met• Sociable and able to connect with people at all levels of the organisation• Relatively autonomous. A self-starter who works on their own initiative, whilst managing internal relationships with the small local team and the larger global team• Educated to Bachelor’s Degree Level• Deadline driven and well-organised with strong time-management skills• Good at learning and growing from the experience• Proactive team player, flexible, capable of turning around work to tight deadlines• High level of proficiency in Outlook, Word, Powerpoint, Excel, Zoom.To be based in our Abu Dhabi office, we are looking for a superb candidate to manage our growing office in the region as well as to assist our CEO who is now based there. Meticulous attention to detail, flawless organisational ability and best in class management skills are a pre-requisite for this role.In addition, you must be quick-thinking and is not afraid of a challenge. You will enjoy juggling calendars and working between different international offices to ensure maximum efficiency in the operations of the company as well as assisting the Operations & Partnerships Team. Some of the roles include having to manage the CEO’s diary, source for local vendors and also work with Partners for their payment terms & invoicing requirements.Working at Unbound is fast-paced, challenging, future-looking and uniquely, offers our team the chance to make meaningful change in the industries that are shaping our future digital societies and economies.If you fit the bill and would like to join a dynamic, global team in creating a world class experience for our always-growing number of global delegates and clients, please apply today!

Founded by Daniel Seal in 2013, Unbound has quickly developed into an internationally recognised market-leading platform connecting grassroots innovation, startups and technology leaders with corporates, brands and governments.
Headquartered in London and with an expanding network of offices in Asia and The Middle East, Unbound is a dynamic company that is the foremost connector in the technology and innovation space. It prides itself on its talented, energetic team and has scaled rapidly into new markets, firmly positioning itself at the centre of the innovation ecosystem.
In 2020, Unbound Festivals attracted 35,000+ delegates from brands, corporates, startups, investors, government, media and academia. Our government-backed flagship Asia festival Innovfest Unbound in Singapore is the largest innovation event in SE Asia, attracting over 18,000 delegates and 500 exhibitors in June. In 2020, Unbound was tasked by Abu Dhabi Global Market to help to develop, grow and manage FinTech Abu Dhabi, MENA’s largest FinTech Festival. This involved attracting over 7000 delegates, securing over 150 world class speakers and running a global roadshow with events in 18 different global FinTech hubs. More

Employment: Full Time

The Role:Administrative Generalist to perform a variety of operational tasks to support the KSA office. This is an exciting opportunity for an office professional who is looking for a varied role to utilise their management, organisation and accounts skills within one flexible position.Your responsibilities will include proofreading and formatting documents, front desk reception, and other duties listed below. You will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.To be successful in this role, you should be well-organized, have great time management skills and be able to prioritize tasks. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our internal and external clients.- Act as primary liaison between the staff, and management, providing information, answering questions, and responding to requests- Overseeing the day-to-day operations of the office- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail- Assisting with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested- Schedule and track meetings and appointments, and book flights and travel arrangements- Lead Generation with Identified Companies, conducting research into these companies to establish current Key contacts and upkeeping a register of these details.- Keeping management informed by reviewing and analysing special reports; summarizing information; identifying trends.- Processing new hire paperwork- Partner with HR to maintain office policies as necessary- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training session- Collecting, organizing, and storing information using filing systems
Salary:SAR 10,000 to 12,000 per month inclusive of fixed allowances.Additional benefits: + Flights and Medical

Candidate Profile:- Five years of professional experience in office administration- Bachelor’s degree in business administration, management, or related field.- Good knowledge in Microsoft Word, Excel, Outlook, and PowerPoint.- Accounts admin experience in coordinating and processing monthly payroll, reconciliation, employee expenses and creating monthly management accounts.- Experience developing internal processes and filing systems- Strong communication skills- Strong organisation skills and the ability to prioritise own workload- Familiarity with budget planning and enforcement, human resources, and customer service procedures.- Fluent English and Arabic skills (reading, writing, speaking)

At NSR we pride ourselves on market knowledge, integrity, loyalty and professionalism. Through personal relationships and knowledge of what our clients look for in specific requirements we like to pride ourselves on matching people to the right role.
The partners at NSR have always dealt with people in an open and honest manner and as a company we are driven to find the right opportunity for people enhancing their career where ever this may be worldwide.
We work on the principal that every person we deal with is a potential client, this process has proved beneficial for us as there are many people we have dealt with on the International circuit that have approached NSR Associates to recruit for them as a client after we have worked on their behalf as a candidate. More