Job Posting

Employment:

Full Time

IFS – Office Management – Executive Assistant Finance – Senior AssociateLine of ServiceInternal Firm ServicesSpecialismIFS – AdministrationManagement LevelSenior AssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Primary duties and responsibilitiesFinancial- Adhere to the allocated budget for the Office Services function- Propose costs saving solutions as appropriate- Work with procurement with regards to office needs (supplies, consumables)- Prepare purchase orders for all office management suppliesCustomer- In line with Procurement guidelines, provide office services supplies- Coordinate local events, office events with close liaison with the Office Manager- Coordinate printing and binding requests- Facilitate New Hire on-boarding process via coordinating inductions and other matters with HR- Notify HC, IT and receptionist of new hires/departures, and provide/remove security passes and access to office as appropriate- Handles and reports ad-hoc issues arising- Acts as an interface between administrative staff and management- Manage external archiving if relevant- Manage seating, storage and parking allocations- Oversee couriers and post roomInternal Process- Manage Office administrator assignment and conflicts- Adhere to policies and procedures set by management- Coordinate driver schedules, reviews timesheets and manages leave- Coordinate office administrator schedules, reviews timesheets and manages leave- Coordinate receptionist schedules, reviews timesheets and manages leave- Manage maintenance, repairs- Manage cleaners and other outsourced services- Liaise with office landlord- Fire safety warden and business resilience liaison- Manage local office petty cashLearning and Growth- Follow up closely on the daily operation of junior staff to ensure support for office operation is being well-maintained and provided fairly to all office users- Standardise and improve efficiency of internal office management processes- Assist the Office Manager in recruiting and deploying junior admin staff (receptionist, office assistants, drivers, etc. according to local needs)- Training new office management team members- Performance management of direct reports- Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Knowledge, skills, and abilitiesEducation- Bachelor’s degree requiredLanguage- Fluency in spoken and written English, proficiency in Arabic is an advantageOverall Experience- 5+ years experience of providing office services in a professional services environment, or equivalent internal experienceSpecific Skills- Experience with a professional services firm preferred- Prior people management/team lead experience preferredKnowledge and Skills- Extensive knowledge of associated computer software (e.g. Microsoft Office ’97 especially Word, PowerPoint, Excel, etc.)- Ability to identify problems and resolve them- Ability to make decisions without prior reference- Clear and concise communications at all levels- Strong managerial presence- Ability to work accurately whilst under tight time constraint and high-quality standards- Knowledge of the Firm’s supply contracts

PwC firms help organizations and individuals to create the value they’re looking for.

We’re a network of firms in 158 countries with close to 169,000 people who are committed to delivering quality in assurance, tax and advisory services. PwC is the brand under which member firms of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these firms form the global PwC network.

In our 3 key areas of business or Lines of Service Assurance, Tax, and Advisory we work with our clients from business start ups to the worlds leading organizations to measure, protect and enhance the things that matter most to them.

We help our own people to learn, discover, develop and make a real difference all the way through their working lives. And we have big ambitions to grow.

PwC Middle East Region is part of what we call the Central Cluster and includes the UK, Europe and Africa as well as the Middle East. The region consists of 12 markets – UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.

PwC has been established in the region for over 40 years, we already employ over 4500 people and we are on course to become the Middle East number one professional service firm. More

Employment:

Full Time

CompanyOur client is a leading investment Bank. They are currently looking to recruit Secretary – Placement and RM to be based in BahrainDuties & Responsibilities • Full management of executive’s schedule for both external and internal sources.• Organise, prioritise and handle large volumes of Placement & Relationship Management related information, e-mails and telephone calls.• Coordinate and schedule complex activities to include client meetings, travel, onsite and off-site meetings, and department activities.• Handle highly confidential and non-routine information.• General office management, supply ordering, mail processing and attendance recordkeeping.• Work independently and within the Placement & Relationship Management team on special projects.• Compose and process general correspondences, e-mails, memos, PowerPoint presentations, and business plans.• Extensive management of Executive Director of Placement & Relationship Management‘s calendar, email box and contact information.• Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).• Manage administrative activities related to processing of payments for department expenses and Executive Director of Placement & Relationship Management’s expense reimbursements through Oracle.• Prepare, store, proof read and coordinate client sales documentation.• Log client details into a customer relationship management system.• Maintain documentation for quality audit.• Communicate with department heads to gather or convey relevant information.• Organise and file business correspondence and material.• Organise and keep necessary data and visuals for key meetings.• Coordinate the translation of documents to Arabic or English as required.• Perform other administrative projects and administrative duties as required.• Be as a backup for the other secretaries within the department of Placement & Relationship Management in case of any shortage or absences.• Conduct other duties and special project as required.

Qualifications & Experience• Diploma or degree in office management• Experience working in the banking sector• Experience working in the Placement and RM• Good skills and knowledge of Lotus notes scheduling, mail and calendar, applicable software programs, and of office machinery and equipment• At least 2 years of office administration experience in a sales and marketing environment• Professional telephone technique and etiquette• Excellent communication skills both written and oral• Self-confidence and professional demeanour• Ability to work independently and with high degree of self-checking and direction• Attention to detail• Ability to prioritize and screen low value, low priority items• Experience in preparation of materials for meetings and activities• Resourceful, dependent and ability to work proactively• High-level administrative and secretarial skills and versatility in the use of office equipment and technologies.

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties.
We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more.
Concentrating our resources has created 5 distinct specialist divisions:

Banking & Finance
Human Resources
Oil & Gas
Construction
Architecture & Engineering More