Team Executive Assistant for an International Professional Services Firm | RecruitMe FZE
Employment:
Full Time
. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functionsResponsibilities:Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling processMaintaining and developing working relationships with various support staff members to maintain information flow and scheduling processOrganizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangementsProviding vacation cover to other Executive AssistantsCoordinating meetings, arranging conference calls, reserving conference rooms, organizing cateringWhere appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action itemsProviding administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground supportOrganizing and maintaining online systems for PA Organizing and maintaining electronic filing systemPreparing weekly timesheets and expense reportsMaintain highest level of internal and external confidentiality
QUALIFICATIONS:Strong service orientation:Maturity and flexibility to work both independently and in cooperation with othersHigh level of self-motivation and initiativeWillingness to exercise good judgment and make decisions based on logic and common senseExcellent organizational skills:Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient mannerSuperior attention to detail and accuracyFollow through/ownership of tasks to completionWillingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials)Ability to multi-task and complete a variety of projects in a fast-paced environmentAbility and willingness to work overtime on projects and tasks as requiredKnowledge and experience of the Middle East and local practicesProficient computer skills: Windows, Word, Excel, PowerPoint, OutlookOrganizational skills: ability to handle competing priorities and to work effectively in achallenging, fast-paced environmentService oriented, flexible, attentive to detail team playerRequired a minimum of 4-5 years’ experience in a fast-paced environment
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More
