Employment:
Full Time
Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential and ensures timely and accurate receipt and dispatch of the same.
Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the CEO’s schedule is followed and respected.
Prioritize and follows up on incoming issues and concerns addressed CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities,
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
Answering calls and handling queries addressed to the CEO.
Collect reports from various departments; submit consolidated reports to the General Manager
Taking down minutes of the meeting.
Fluency in written and oral Chinese / English
Demonstrated ability to communicate effectively and professionally with internal and external associates.
Proficiency in Windows, including MS Word, EXCEL and PowerPoint
Ability to work independently and with professional discretion.
Excellent writing, editing, and grammatical skills.
Excellent management, time-management, and problem-solving skills.
Strong Secretarial/Office Administration background and good exposure so as to implement all-new practices.
Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.
Must be able to function effectively in a busy, team-oriented environment.
Must have a minimum of 2 years of Office Manager Role and Secretarial.
Preferably join immediately
Preferably Bachelor degree
Should be Hands-on, Flexible, Available and On-call as and when required.
Given the nature of this work, extended working hours may be required.
We are a company based in UAE.
Source: Job Posting - gulftalent.com
