Employment: Full Time
Primary duties and responsibilities
Extensive management of active on-line diaries, booking appointments and arranging meetings and e- meetings, updates as required
Handling and screening calls for executives, relaying messages in a timely manner
Arranging conference calls, internal meetings and e-meetings and minuting where required (logistics,
invites, catering, rooms booking, etc.)
Organizing all logistics for internal and external meetings, ensuring Executive/s get to meetings on time
with appropriate documentation
Drafting emails / letters on behalf of executive/s
Monitoring Executives’ email inboxes when they are out of the office or at meetings and taking action as
necessary – when required
Organising business travel and accommodation bookings for Executive/s and occasionally for other client staff on relative projects
Co-ordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive/s and own expenses and timesheets by due dates in close coordination with the practice business operations manager
Coordinating the reimbursement of medical expenses for Executive/s and their dependants as part of the executive health scheme
Proofreading and finalising of documents when required i.e. presentations, proposals, letters
General filing (own and executives as requested)
Client database management and marketing assistance when needed
Assisting other EAs during busy periods and filling in for colleagues on vacation as needed
Assisting Executive/s on personal requests as needed
Take on special projects within the administration function and manage them autonomously
Act as a role model for other EAs and coach them as needed
Knowledge, skills, and abilities:
Currently based in Dubai
University degree preferably in Business Administration / Management
Minimum of 5 years’ experience in a PA/EA role, assisting C-Level Executives in a professional
services firm preferably in DIFC
Digital proficiency namely in Google Suite and digital curiosity for online tools and applications
Proficiency in Microsoft Office applications (Excel, Word and PowerPoint)
? Excellent organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks to achieve goals seamlessly, autonomously and proactively with excellent attention to detail, despite tight deadlines in a fast-paced environment
? Expert level of written and verbal communication skills
? Demonstrated proactive approach to problem-solving; forward looking thinker who actively seeks
opportunities and proposes solutions
? Proven ability to handle confidential information with discretion, be adapting to various competing
demands, and demonstrate the highest level of customer service and response
? A warm, friendly and professional demeanour
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.
Source: Job Posting - gulftalent.com
