Employment: Full Time
We are market-leading boutique legal, fiduciary, corporate services, auditing, and accounting outsource service company, with offices in the U.A.E. Our group consists of both established operations and start-up entities. We work in a fast-moving, customer-focused environment. The group has been experiencing significant growth in its established business lines, as well as adding a start-up auditing and accounting outsource firm.
Key Responsibilities:
• Attend to the reception, making sure that all guest and visitors are attended to
• Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival
• Taking beverage requests from clients (serving drinks as necessary)
• Maintaining the reception area and meeting rooms organized at all times
• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail
• Answering phones and operating the switchboard, taking/relaying messages to the staff.
• Arranging for the courier pick up
• Distribution of courier delivery
• Distribution and sorting out of mails
• Giving instructions to company drivers
• Maintaining records like visitor logs, meeting room reservations, phone directories
• Assist staff in requests like stationery and stamp requests
• Inventory stationery and pantry items, replenish stock as needed
• Assisting Admin / Accounts in reviewing invoices from couriers and service providers
• Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues
• Carry out instructions given by the management team and head office
• Coordinate office activities
• Allocation of driver’s tasks and allocation of company cars depending on nature of the task
• Company Car Maintenance – Service requirements & Insurance renewal
• Management of petty cash on a weekly basis
• Assist in dairy management, driver booking and other admin assistance for Managing Partner
• Any other Adhoc jobs as assigned
Standard duties:
• Screening calls and visitors
• Monitoring and screening office maintenance and security
• Courier collection, courier/mail distribution
• Managing drivers, maintenance and other support personnel making sure that tasks are completed
• Provide administrative, secretarial/clerical, basic bookkeeping assistance as needed
• 2 years’ experience in the hospitality industry or customer service or related field
• Passionate about service and service excellence, with a ‘will do, can do’ attitude
• Experience working with people of different backgrounds and a high level of cultural competency
• Excellent oral and written communication skills
• Computer / Technology literate
• Flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;
• Proactively builds networks with key clients as well as with people in the organisation;
• Highly organized, efficient and professional with a sense of urgency and good time management;
• Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgement;
• Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;
• Ability to maintain confidentiality
• The ability to juggle and track multiple tasks and responsibilities
• Demonstrated commitment to the success of co-workers and to the organizational mission
Re/think is a boutique accounting, regulatory and compliance, VAT advisory, audit, HR consultancy, recruitment and business advisory firm. We specialize in assisting SME clients with cost-effective, high quality services and solutions. We create value by investing in highly qualified and motivated people and working closely with leading industry partners to provide our clients a one stop shop for all of their business support.
This support ranges from our core services to CFO and board level advisory for the sectors and markets we serve. Our ability to add value reaches across business size, as our offering can be adopted to start ups through to large complex firms.
Source: Job Posting - gulftalent.com
