Employment:
Full Time
Our client is a family office (investment management & venture capital) in Dubai. They are looking to hire a brand-new position of an Administrative Manager.
Client Details
Our client is a family office (investment management & venture capital) in Dubai. They are looking to expand their team and so have presented a brand-new position of an Administrative Manager.
Description
* Handling all administrative functions that require priority, answering and following up on calls/inquires, ordering supplies, bookkeeping and maintaining an accurate management system
* Managing official & legal documentations with confidentiality and professionally
* Reviewing important documents before finalization: proofreading and editing various reports, contracts, leases and correspondences
* Overseeing all legal documents from banks and other official entities, while reviewing the eligibility of the terms or liaising with the legal department whenever necessary
* Maintaining accurate license files and reports; such as updating license renewals and closures
* Handling conflicting matters in a professional manner and following through on project deadlines punctually
* Liaising with various departments and external entities such as legal consultants, banks to ensure the process is a smooth one
* Maintaining both digital and physical archiving of documents and reports
* Guaranteeing compliance in accordance to policies and procedures related to office administration
* Assisting the company in all development plans in relation to investments that frequently produce greater and risk-adjusted returns in both – public and private markets
* Supporting in meeting preparations, managing calls and emails – ensuring everyone involved are well prepared and ready for any scheduled meetings/appointments
* Handling bank accounts and payment arrangements; ensuring all invoices, direct debits are paid are accurate and paid on time
* Organizing daily checks of account reconciliations, accurate records of the organization and assisting in cash flow projections for the following months
* Managing expectations and negotiations with service providers and vendors
* Delegating work to other support staff whenever required
* Assisting the Family office with necessary support or other ad hoc tasks
Job Offer
The successful candidate for this role will be offered a competitive monthly salary. This is an exciting opportunity for an Administrative Manager to further progress their career with boutique investment firm in Dubai.
Requirements:
* Minimum five years of administrative experience with a family office/ boutique investment firm
* Candidate that is comfortable working in a small office and understands the demanding nature of a family office
* Western qualified candidates prepared
* Strong organizational skills: ability to multitask and have excellent attention to detail while doing it
* Experience in managing vast ranges of administrative and executive support – without the requirement of supervision
Michael Page is one of the world’s leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:
Finance & Accounting
Banking & Financial Services
Procurement
Property & Construction
Engineering & Supply Chain
Oil & Gas Technical and Engineering
Human Resources
Sales
Marketing
Technology
Secretarial
Executive Search
Legal
The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.
Source: Job Posting - gulftalent.com
