Aurelia Butler

Employment:

Full Time

The team provides administrative/BD support the Middle East leadership team through a variety of tasks related to organization and communication to ensure efficient operations. As Tender Specialist, you are responsible for monitoring commercial leads, maintaining communication with clients, and helping coordinate responses to commercial opportunitiesResponsibilties:• Maintaining proper document control for all incoming leads, tenders and other client communication• Coordinating with other functions to organize their contribution/support• Maintaining communications with senior leadership on incoming leads & tenders• Maintaining communication line with prospective clients when requesting clarification, extensions or expressing declines• Providing clients with standard public information when required to meet client procurement team requirements

The person we are looking:• You excel at creating order with a large amount of data and maintaining oversight• You are good at prioritizing work and managing your time• You have excellent written and verbal communication skills, and able to maintain formal communication with client contacts• You have an eye for detail and a habit of keeping track of what’s going on • You are great at managing relationships: You’ll work positively and collaboratively with various teams to understand the requests and deliver effectively• You have a critical eye & the ability to identifying areas for improvement Qualifications:• 4+ years administrative support experience preferably in a professional services firm• Knowledge of and experience in the Middle East business culture• Strong verbal communication skills; fluency in English, Arabic is a plus• Advanced level computer skills: Windows, Word, Excel, PowerPoint, Outlook• Advanced analytical and reporting skills – Tableau & Alteryx ideal• Ability to perform successfully in a fast-paced, service-oriented environment and responsiveness to requests• Organization skills: ability to handle competing priorities effectively• Resourcefulness, solution-oriented attitude and high attention to detail

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved. More

Employment:

Full Time

HR & Admin• Maintaining physical and digital personnel records like passport, labour card, emirates id, etc.• Update and Maintain internal HRMS databases with new hire information• Assist team in onboarding and off-boarding of employees• Planning and scheduling of induction/s for new employees• Scheduling HR events and maintaining the HR calendar• Assist HR team with client payroll• Assist in recruitment – sourcing & correction of the tests/assessments• Schedule prospective candidate’s job interviews and be a point of contact as required• Be active with online job boards, social media networks and platforms to find qualified candidates for open positions• Preparation of the job description• Post job ads for the client and internal vacancies• Preparation of Cash Advance form and liquidation of cash advances for visa-related task• Assist in preparation of HR reportsReception• Attend to the reception, making sure that all guest and visitors are attended to• Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival• Taking beverage requests from clients (serving drinks as necessary)• Maintaining the reception area and meeting rooms organized at all times• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail• Answering phones and operating the switchboard, taking/relaying messages to the staff.• Arranging for courier pick up• Distribution of courier delivery• Distribution and sorting out of mails• Giving instructions to company drivers• Maintaining records like visitor logs, meeting room reservations, phone directories• Assist staff in requests like stationery and stamp requests• Inventory stationery and pantry items, replenish stock as needed• Assisting Admin / Accounts in reviewing invoices from couriers and service providers• Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues• Carry out instructions given by the management team and head office• Coordinate office activities• Allocation of driver’s tasks and allocation of company cars depending on nature of the task• Company Car Maintenance – Service requirements & Insurance renewal• Assist in dairy management, driver booking and other admin assistance for Managing Partner• Any other Adhoc jobs as assigned

• 2 years’ experience in HR, Admin or related field• Passionate about service and service excellence, with a ‘will do, can-do attitude• Experience working with people of different backgrounds and a high level of cultural competency• Excellent oral and written communication skills• Computer / Technology literate• Flexible and dynamic with an enthusiastic approach – with a positive and upbeat attitude;• Proactively builds networks with key clients as well as with people in the organization;• Highly organized, efficient and professional with a sense of urgency and good time management;• Takes initiative, is pro-active and flexible with great problem resolution skills – sound decision making and judgment;• Ability to work confidently, proactively, use initiative, be decisive and be able to consistently perform well when under pressure;• Ability to maintain confidentiality• The ability to juggle and track multiple tasks and responsibilities• Demonstrated commitment to the success of co-workers and to the organizational mission

Re/think is a boutique accounting, regulatory and compliance, VAT advisory, audit, HR consultancy, recruitment and business advisory firm. We specialize in assisting SME clients with cost-effective, high quality services and solutions. We create value by investing in highly qualified and motivated people and working closely with leading industry partners to provide our clients a one stop shop for all of their business support.

This support ranges from our core services to CFO and board level advisory for the sectors and markets we serve. Our ability to add value reaches across business size, as our offering can be adopted to start ups through to large complex firms. More

Employment:

Full Time

Our client is privately owned international entity, founded over fifty years ago. The company has over four hundred employees across forty plus offices globally. The vision of the firm is aimed at achieving two basic goals – to place their clients’ interests first and to lead their profession in creating value for their clients.The Executive Assistant acts as a business partner to the consultant in all aspects of client management and support. She will focus on providing support in all project management work being undertaken in addition to all aspects of administration connected with this. The EA will also provide support to business development activities (e.g., arranging lunches, events, conferences, webinars and marketing dinners, etc). This is an involved position with high levels of responsibility where diplomacy and confidentiality are essential. The position is also critical for maintaining the accuracy and integrity of their internal database and is focused on providing support to the Fee Earners in their professional capacity, rather than undertaking any personal work for them. The role is busy and varied and will manage the day-to-day communications as the main point of contact with internal and external stakeholders and key contacts to enhance the relationships and ensure the effective management of client work, managing the diary of the Fee Earners and preparing client deliverables by producing complex and high-quality documentation and PowerPoint presentations in line with company standards.

Salary:
AED
15,000 to 17,000
per month inclusive of fixed allowances.

Typically an Executive Assistant within this company is bright, professional, focused on delivery, and produces high quality work. They will be proactive, be involved, a naturally curious, positive outlook and a flexible, helpful, and willing manner. The position has strict deadlines and large volumes of work, so we are seeking someone who can excel under pressure. We are looking for a native Arabic speaker (both written and oral) with excellent communication skills in English with confidence in both producing client ready documentation and engaging with senior level individuals. Excellent IT and corporate presentation skills (Microsoft Word, Excel, and PowerPoint) including touch typing skills are critical.

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates. More