Employment:
Full Time
. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions
Responsibilities:
Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.
Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
Maintaining and developing working relationships with various support staff members to maintain information flow and scheduling process
Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
Providing vacation cover to other Executive Assistants
Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering
Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
Organizing and maintaining online systems for PA
Organizing and maintaining electronic filing system
Preparing weekly timesheets and expense reports
Maintain highest level of internal and external confidentiality
QUALIFICATIONS:
Strong service orientation:
Maturity and flexibility to work both independently and in cooperation with others
High level of self-motivation and initiative
Willingness to exercise good judgment and make decisions based on logic and common sense
Excellent organizational skills:
Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner
Superior attention to detail and accuracy
Follow through/ownership of tasks to completion
Willingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials)
Ability to multi-task and complete a variety of projects in a fast-paced environment
Ability and willingness to work overtime on projects and tasks as required
Knowledge and experience of the Middle East and local practices
Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
Organizational skills: ability to handle competing priorities and to work effectively in a
challenging, fast-paced environment
Service oriented, flexible, attentive to detail team player
Required a minimum of 4-5 years’ experience in a fast-paced environment
RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.
Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.
What we do:
Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.
We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.
Source: Job Posting - gulftalent.com
